Executive assistant jobs in Canada (865 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 8, 2026

Hiring at a glance

View jobs

Open jobs: 865
Employers: 581

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.21Across 45 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%257 listings
On-site: 69%596 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (21), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 1 month ago
K
Executive Assistant
Kinectrics
Toronto, ON
- Full-time
Added 1 month ago
Executive Assistant, Administrative Network
University of Saskatchewan
Saskatoon, SK
The executive assistant provides a wide range of confidential support to one or more senior leaders. Key responsibilities include coordinating complex calendars, providing comprehensive…
Added 1 month ago
OT
Senior Executive Assistant
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
Supporting two Senior Managing Directors, the Senior Executive Assistant (SEA) provides proactive, high-level executive support to the leaders of Sustainable Investing and Global Strategy…
Added 1 month ago
Executive Assistant
Trans Mountain
Calgary, AB
Added 1 month ago
IP
Senior Executive Assistant
Indigenous Perspectives Society
Agassiz, BC
- Full-time
Added 1 month ago
B
Executive Assistant, Quality
Bombardier
Dorval, QC
- Full-time
Added 1 month ago
PC
Executive Assistant
Pioneer Construction Inc.
Sudbury, ON
- $60,000 to $90,000 CAD / year
- Full-time
Added 1 month ago
MP
Executive Assistant, Immigration Operations
Moodys Private Client
Toronto, ON
- Full-time
Moodys Private Client Law LLP is looking for an Executive Assistant, Immigration Operations (“EA”) for our Toronto office
Added 1 month ago
Executive Administrative Assistant
Téléfilm Canada | Telefilm Canada
Toronto, ON · Montreal, QC
Added 1 month ago
Senior Executive Assistant
BIMM
Toronto, ON
BIMM is booming, so we're hiring a Senior Executive Assistant to join the team!
Added 1 month ago
B
Senior Executive Assistant
BIMM
Toronto, ON
- Full-time
BIMM is booming, so we're hiring a Senior Executive Assistant to join the team!
Added 1 month ago
Executive Assistant
The Canada Life Assurance Company
Toronto, ON
We are looking for an Executive Assistant in our Canada Operations and Business Enablement team. This is a hybrid role that will require a minimum of 3 days per week in our Toronto office.
Added 1 month ago
Executive Assistant and Special Projects Manager
Primacorp Ventures Inc
New Westminster, BC
Added 1 month ago
K
Executive Assistant- Clients and Markets
KPMG
Montreal, QC
- Full-time
We are looking for a reliable and detail-oriented Executive Assistant in our Montreal office with strong technical abilities to join our team. The ideal candidate will provide ad
Added 1 month ago
C
Executive Assistant to VC & MD
CIBC
Toronto, ON
- Full-time
As an Executive Assistant, you will provide ded
Added 1 month ago
KC
Executive Assistant- Clients and Markets
KPMG Canada
Montreal, QC
- Full-time
We are looking for a reliable and detail-oriented Executive Assistant in our Montreal office with strong technical abilities to join our team. The ideal candidate will provide ad
Added 1 month ago
SL
Executive Assistant
Smith Legal Search
Vancouver, BC
- $90,000 to $110,000 CAD / year
- Full-time
Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.
Added 1 month ago
A
Executive Assistant - Temporary (12 Months)
AccorHotel
Victoria, BC
- Contract
Added 1 month ago
Executive Assistant to Go-to-Market Executives
Coveo
Montreal, QC
Added 1 month ago
PA
Executive Administrative Assistant
Peak Associates Limited
Toronto, ON · Scarborough, ON
- $70,000 to $85,000 CAD / year
- Full-time
The Executive Administrative Assistant ensures that everything the CEO starts actually lands: tasks tracked, commitments closed, calendar managed, and nothing dropped. This position…
Added 1 month ago
NC
Executive Assistant
Northern Credit Union
Sault Ste. Marie, ON
- Full-time
…we are excited to announce that we are currently seeking an Executive…
Added 1 month ago
AC
Executive Assistant
Artisan Corporation
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within the BAZ Group. You will be accountable for managing schedules,…
Added 1 month ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
Added 1 month ago
A-
Executive Assistant, Finance (12-months)
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
- Full-time
Added 1 month ago
Bilingual Executive Assistant
EY
Montreal, QC
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business…

Kinectrics

Executive Assistant

Toronto, ON, Canada

Salary: $85,000 – $110,000 K annual. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: $85,000 – $110,000 K annual.
Job type: Full-time
Posting language: English
Posted: Sep 29, 2026

Original job description

Kinectrics is a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more: www.kinectrics.com

The Opportunity

Position: Executive Assistant

Employment Type: Permanent

Employment Level: Senior

Location: 800 Kipling Avenue, Toronto, ON)

Department: CEO Department

Reports to: President, Kinectrics Inc

Hours per week: 40

Number Required: 1

Salary: $85,000 – $110,000 K annual. Exact compensation may vary depending on the individual experience and qualifications of each candidate. Applicants with greater or less than the minimum qualifications for this posted opportunity may be considered for alternate opportunities.

This is an onsite role and 5 days per week is required to work from 800 Kipling Avenue, Toronto, Ontario location.

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
Innovation: Our staff proudly develop innovations that push the industry forward.
Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
Total Compensation: Your talent deserves to be recognized. Kinectrics offers a competitive total compensation package unmatched by most industries throughout North America. Salary is just one component of the total rewards you will receive when working for Kinectrics. Other elements may also include pay for performance programs (merit pay and discretionary annual performance bonuses), comprehensive health benefits and wellness programs, membership discounts, employee referral bonus, eligibility for our pension plan, career development programs, and professional development/educational reimbursements.

Accountabilities: How You Will Make an Impact

We are currently seeking an Executive Assistant to provide high-level administrative support the CEO.

This may include:

Providing primary support to the President
Supporting Office of the President communications, visitor arrangements, special events and priority projects as required.
Proactively managing the President’s complex calendar, protecting focus time, resolving conflicts and ensuring the President is prepared with relevant context and materials.
Coordinating meetings, planning sessions, town halls, leadership events and offsites, including agendas, invitations, logistics, technology, materials and follow-up.
Drafting, editing and coordinating executive-level correspondence, briefing notes, reports, presentations and communications for internal and external stakeholders.
Coordinating the collection, consolidation and distribution of information required for the President’s review, meetings and decisions.
Preparing polished presentations, executive summaries, meeting packages and briefing materials by consolidating information from multiple sources.
Supporting the preparation, quality review, distribution and secure retention of materials for executive, leadership and other meetings chaired or attended by the President.
Preparation and processing of confidential material related to overall business plans, organization changes, executive appointments, etc.
Collaborating with other executive assistants and providing reciprocal coverage to support continuity across executive offices, as required.
Preparing and submitting expense reports and coordinating invoices, approvals and related administrative documentation in accordance with company requirements.
Coordinating domestic and international travel, detailed itineraries, meetings and events, including contingency planning and timely changes.
Maintaining organized electronic records, archives, contact lists and filing systems in accordance with records-management, privacy, information-security and confidentiality requirements.

What You Need To Succeed

Demonstrated ability to anticipate needs, manage ambiguity, exercise sound judgment, solve problems and drive follow-through.
Requires strong communication skills, both oral and written to act as a liaison with all contacts
Requires at least 8-10 years progressive executive support or business administration experience, including experience supporting a President, C-suite executive or senior leadership team in a complex, fast-paced environment.
This knowledge is considered to be normally acquired through the successful completion of diploma university degree or equivalent.
Ability to build trusted relationships and collaborate effectively across all levels of the organization and with external stakeholders.
Experience working in a confidential capacity and exercising discretion
Demonstrated experience coordinating complex calendars, executive meetings, travel, expenses, events and competing priorities.
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint, with the ability to produce accurate, executive-ready materials. SAP experience would be a definite asset
Ability to prioritize multiple demands with minimal supervision
Demonstrated initiative and ability to work independently
Demonstrated ability to multitask, organize and execute
A willingness to work hard and to meet demanding time schedules.
Strong business acumen and organizational awareness, with the ability to understand executive priorities and handle sensitive corporate information.
Flexibility and resilience to respond to changing priorities and meet demanding deadlines in a professional manner.

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

This posting is for an existing vacancy.

Apply About employer

More about this job

Responsibilities

Provide high-level administrative support to the President, including managing a complex calendar, coordinating meetings and travel, and preparing executive communications and briefing materials. Handle confidential records and business information, process expenses and invoices, and support executive events and continuity across executive offices.

Requirements

Requires 8–10 years of progressive executive support or business administration experience, including support for a President, C-suite executive, or senior leadership team. Candidates should demonstrate discretion, sound judgment, strong communication and organizational skills, and advanced Microsoft 365 proficiency; SAP experience is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Coordination
Executive Communications
Presentation Preparation
Confidential Information Handling
Expense Reporting
Event Planning
Records Management
Microsoft 365
Outlook
Word
Excel
PowerPoint
SharePoint

Benefits

Performance Bonuses
Health Benefits
Wellness Programs
Membership Discounts
Employee Referral Bonus
Pension Plan
Career Development Programs
Professional Development and Educational Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
President
C-Suite
Calendar Management
Meeting Coordination
Leadership Events
Offsites
Executive Correspondence
Briefing Notes
Reports
Presentations
Meeting Packages
Confidential Information
Business Plans
Executive Appointments
Travel Coordination
Expense Reports
Invoice Processing
Records Management
Privacy
Information Security
Microsoft 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
SAP

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