Office administrator jobs in Canada (1,439 jobs)

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 1,439
Employers: 1,038

Advertised starting pay

Average starting payCAD / hour: $31.64Across 279 listings
Average starting payCAD / year: $63,625Across 146 listings
Average starting payCAD / month: $4,710Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%5 listings
Hybrid: 10%141 listings
On-site: 90%1,288 listings

Not specified: <1% (5 listings)

Employers hiring include 123Dentist (32), Brandt Group of Companies (18), Quantum Management Services Ltd. (17).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 2 days ago
A
Office Manager
Altis
Toronto, ON · North York, ON
- $80,000 to $90,000 CAD / year
- Full-time
…organization to find an experienced, proactive, and highly organized Office Manager. This multifaceted opportunity combines hands-on office management with administrative, project, and…
Added 2 days ago
Front Office Manager
Coast Hotels
Chilliwack, BC
Added 2 days ago
E3
Office Administrator
Environmental 360 Solutions
Williams Lake, BC
- Full-time
Added 2 days ago
CC
Customer Service and Office Administrator
Craftsman Collision
Victoria, BC
- Full-time
We're currently seeking a full-time Customer Service and Office Administrator at our Colwood location in BC. We offer competitive wages ranging from $50,000 to $66,000 annually, 3 weeks of…
Added 2 days ago
DT
Office Administrator/ Executive Assistant
Direct Travel
Toronto, ON
- Full-time
…running behind the scenes - spanning sales administration, office and facilities management, and freelance talent oversight. Partnering closely with the SVP, Business Development Canada and…
Added 2 days ago
DI
Office Administrator
DuroByte Inc.
Windsor, ON
- Full-time
Added 2 days ago
1
Office Manager - Sunnyview Dental
123Dentist
Woodstock, ON
- $60,000 to $70,000 CAD / year
- Temporary
The team at Sunnyview Dental located in Woodstock, ON are looking for a passionate, hard-working Office Manager on a full-time temporary basis.
Added 2 days ago
B
Office Coordinator
Bouchier
Fort McMurray, AB
- Full-time
From our head office in Fort McKay, Alberta, the company now employs more than 1200 dedicated team members and commands a fleet of over 425 pieces of equipment.
Added 2 days ago
EJ
Branch Office Administrator
Edward Jones
Lasalle, ON
- Full-time
Added 2 days ago
SL
Finance Administrative Officer
St. Lawrence College
ON · Ontario, Canada
- Full-time
Added 2 days ago
CW
Business Administrative Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
We are looking for a motivated, organized, and ambitious Business Administrative Coordinator to join our Calgary office.
Added 3 days ago
FE
Office Manager
FS Engineering
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
The Gruppo Ferrovie dello Stato Italiane is looking for an Office Manager to join FS Engineering - Branch Canada at the Toronto office.
Added 3 days ago
Human Resources & Office Coordinator
Dumas
Toronto, ON
Position: Human Resources & Office Coordinator
Added 3 days ago
J
Administrative technician • Claims management
JobsMedia.io
Quebec, QC
- Full-time
Added 3 days ago
LF
Office Coordinator (Part-time) / Coordonnateur de bureau (à temps partiel)
LGM Financial Services
Laval, QC
- Part-time
Added 3 days ago
SD
administrative technician
Société de développement de la Baie-James
Matagami, QC
- Full-time
Added 3 days ago
M
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck
Kirkland, QC
- Full-time
Added 3 days ago
RG
Office Manager - Scarborough
Regents Garden
Toronto, ON
- Full-time
Regents Garden is seeking an organised, experienced and proactive Office Manager to oversee the day-to-day administrative operations of our residential aged care facility at Scarborough.
Added 3 days ago
CM
Office Administrator
Choice Medical Clinic
Vancouver, BC
- Full-time
Added 3 days ago
KH
Office Administrator
King Heating Products Inc.
Langley (District), BC · Langley, BC
- Full-time
…reliable, organized, and customer-focused Customer Service and Office Administrator to join our team in Surrey,…
Added 3 days ago
PD
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Added 3 days ago
W
Office Administrator
WiseInvest®
Vancouver, BC
- Full-time
Added 3 days ago
C
Office Manager & Executive Assistant to the CEO
Clearspace
Toronto, ON
- Full-time
…studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and…
Added 3 days ago
KC
Office Administrator
Kindred Construction Ltd.
Vancouver, BC
- Full-time
Reporting to the People & Culture Director, the Office Administrator is responsible for greeting visitors and providing a warm, professional welcome to Kindred. The successful candidate is…
Added 3 days ago
KH
Customer Service and Office Administrator
King Heating Products Inc.
Surrey, BC · South Surrey, BC
- $48,000 to $55,000 CAD / year
- Full-time
As our business continues to grow across Canada and the United States, we are looking for a reliable, organized, and customer-focused Customer Service and Office Administrator t

King Heating Products Inc.

Office Administrator

Langley (District), BC, Canada
Langley, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 6, 2026
Experience: Approximately 1–3 years of experience in customer service, order administration, office administration, sales support, or a similar role.
Posting language: English
Posted: Nov 6, 2026

Original job description

Customer Service and Office Administrator

Location: Surrey, BC

Job Type: Full-time | On-site

About King Heating Products

King Heating Products is a growing Canadian company specializing in high-efficiency heating and hydronic solutions for the residential and commercial markets.

As our business continues to grow across Canada and the United States, we are looking for a reliable, organized, and customer-focused Customer Service and Office Administrator to join our team in Surrey, BC.

This is a hands-on role supporting several areas of the business, including customer service, order processing, shipping coordination, warranty administration, and operational data management.

The Role

The Customer Service and Office Administrator will play an important part in the day-to-day operations of King Heating Products.

The successful candidate will be responsible for handling incoming customer communications, entering and following up on orders, supporting shipping activities, maintaining accurate product and serial-number records, and assisting with warranty-related processes.

This role is well suited to someone who is organized, detail-oriented, comfortable working across different departments, and able to manage several tasks throughout the day.

Key Responsibilities

Customer Service & Front Office Support

Monitor and respond to incoming emails.

Answer incoming phone calls and direct enquiries appropriately.

Provide day-to-day support to customers, distributors, and internal team members.

Assist with general administrative and office-related activities as required.

Order Processing

Enter customer orders accurately into the company system.

Review open orders and backorders and follow up on items that are ready to ship.

Prepare packing slips and provide the necessary documentation to the warehouse team.

Maintain accurate order information and supporting documentation.

Follow orders through the process from entry to shipment.

Shipping Coordination

Schedule customer shipments and coordinate daily pickups.

Work closely with the warehouse team to ensure orders are prepared and shipped correctly.

Update shipment tracking information.

Support the flow of information between customers, the warehouse, and internal teams.

Follow up on outstanding or delayed shipments when required.

Invoicing Support

Prepare customer invoices based on completed orders for final processing by the Finance team.

Ensure invoice information is accurate and consistent with order and shipment records.

Maintain the operational documentation required to support invoicing.

Coordinate with Finance when order, shipment, or invoice information requires clarification.

Warranty Administration

Manage warranty-related communications by email.

Collect and organize the information required to process warranty claims.

Process website warranty registrations.

Support warranty requests from distributors and customers.

Maintain accurate warranty and product records.

Follow up on warranty information and resolve incomplete or incorrect entries.

Serial Number & Product Tracking

Maintain accurate serial-number records for products.

Update tracking and serial-number information in company systems and spreadsheets.

Support the development of a complete product history from production through shipment and warranty registration.

Help improve and streamline serial-number tracking processes.

Ensure product and serial-number information is accurately recorded and easily traceable.

Inventory & Operational Support

Assist with product and boiler assembly records in the operating system.

Review and flag inventory or parts discrepancies for the appropriate team to investigate.

Support backorder and open-order reviews.

Help maintain accurate operational data in company systems.

Assist with filing and document management.

Support Sales, Warehouse, Customer Service, and Finance with operational information when required.

What We’re Looking For

Required

Approximately 1–3 years of experience in customer service, order administration, office administration, sales support, or a similar role.

Strong organizational skills and attention to detail.

Comfortable working with order-entry and administrative systems.

Good Microsoft Excel skills.

Strong written and verbal communication skills in English.

Ability to manage multiple priorities and switch between customer service, administration, and operational tasks.

Comfortable working independently while collaborating closely with other departments.

A high level of accuracy when entering orders, serial numbers, and customer information.

A positive and professional approach when dealing with customers and colleagues.

Preferred / Assets

Experience in a distribution, wholesale, manufacturing, HVAC, plumbing, or industrial products environment.

Experience with ERP, inventory management, or order-processing software.

Previous experience coordinating shipments or working with warehouse teams.

Experience with warranty administration.

Familiarity with invoices, packing slips, purchase orders, and shipping documentation.

Experience maintaining product, inventory, or serial-number databases.

Technical HVAC knowledge is not required, although experience in the heating, plumbing, or building-products industry would be an asset.

The Person We’re Looking For

We are looking for someone who is:

Organized

Accurate

Reliable

Customer-focused

Proactive

Flexible

Team-oriented

Why Join King Heating Products?

This position provides an opportunity to become an important part of the day-to-day operations of a growing North American business.

You will work closely with several areas of the company and gain exposure to customer service, sales administration, logistics, inventory, warranty management, and business operations.

For someone looking to build experience in a growing organization, the role offers the opportunity to take on increasing responsibility over time.

If you are organized, detail-oriented, and enjoy working in a fast-moving customer and operations environment, we would like to hear from you.

Benefits

On-site parking

Paid time off

Work Location: In person - Surrey, BC

How to Apply

Please submit your résumé through this LinkedIn job posting.

Candidates should possess strong Office.

Apply About employer

More about this job

Responsibilities

Handle customer communications, enter and track orders, coordinate shipments, prepare invoice documentation, and administer warranty requests. Maintain accurate product, serial-number, inventory, and operational records while supporting the Sales, Warehouse, Customer Service, and Finance teams.

Requirements

The role requires approximately 1–3 years of relevant customer service or administrative experience, strong organization and attention to detail, good Microsoft Excel skills, and clear English communication. Candidates should be comfortable with administrative systems, managing multiple priorities, and working independently while collaborating across departments.

Skills

Customer Service
Order Processing
Office Administration
Microsoft Excel
Written Communication
Verbal Communication
Organization
Attention To Detail
Shipping Coordination
Warranty Administration
Serial-Number Tracking
Inventory Support
Data Management
Invoice Preparation
Document Management

Benefits

On-Site Parking
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Customer Service
Office Administration
Order Processing
Order Entry
Shipping Coordination
Warehouse Coordination
Invoice Preparation
Warranty Administration
Serial-Number Tracking
Product Tracking
Inventory Management
Operational Data Management
Microsoft Excel
ERP Systems
Order-Processing Software
Packing Slips
Purchase Orders
Shipping Documentation
Backorders
HVAC
Heating Equipment
Hydronic Solutions
Wholesale Distribution
Manufacturing
Plumbing
Document Management

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