Find work in Canada.

607,889 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
PR
Operator - Building
Peel Regional Police
Mississauga, ON
- Full-time
Are you an ambitious and highly motivated with experience in general building maintenance, repair and cleaning? Are you looking to make the next step in your career? If so, apply below and…
Added 38 mins ago
MD
Capitol Complex Trades Shop Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…electricians, machinists, skilled trades workers, facilities maintenance staff, or other technical personnel engaged in maintenance, repair, construction, or building operations…
Added 38 mins ago
WB
Back of House advanced Skier/Snowboarder
Whistler Blackcomb
Whistler, BC
- Temporary
…discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the…
Added 38 mins ago
PH
Carpenter
Provincial Health Services Authority
Vancouver, BC
- Full-time
Performs other general maintenance and repair duties related to building exteriors, grounds and equipment in a variety of areas as required/assigned, such as but not limited to: concrete…
Added 38 mins ago
TF
Reliability Engineer
Trevett Facilities Recruitment
Mississauga, ON
- $100,000 to $120,000 CAD / year
- Full-time
…performance, dependability and long-term optimization of critical building infrastructure and engineering…
Added 1 hour ago
PS
Power Engineer/Refrigeration Maintenance Technician - Relocation assistance to Ucluelet, BC!
Pacific Seafood
AB · Alberta, Canada
- $30 to $35 CAD / hour
- Full-time
…looking for a full-time Class 4 Power Engineer/Refrigeration Maintenance Technician based in Ucluelet, BC. This role works a rotating 12-hour shift roster (7am–7pm days and 7pm–7am nights)…
Added 1 hour ago
UO
Systems Administrator Operations
University of Victoria
Victoria, BC
- Full-time
Functions include responding to user trouble tickets, responding to system generated trouble tickets, hardware maintenance, system patching, problem determination/resolution, performance…
Added 1 hour ago
DS
Relief Administration Systems Support
Developmental Services of Leeds and Grenville
Brockville, ON
- Temporary
Building Relationships – Stage 3 – Builds networks
Added 1 hour ago
LF
Office Coordinator (Part-time) / Coordonnateur de bureau (à temps partiel)
LGM Financial Services
Laval, QC
- Part-time
Liaise with office suppliers, couriers, building management and service providers.
Added 1 hour ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
At Husky TechnologiesTM, our success is based on your success. Our ability to keep our customers in the lead is based on building the strongest team possible.
Added 2 hours ago
SH
Health Care Aide
SE Health
Calgary, AB
- Contract
Report changes in resident conditions as well as any other pertinent information (maintenance issues, concerns) to the LPN in a timely manner.
Added 2 hours ago
NH
POWER ENGINEER IV
Northern Health - BC
Prince George, BC
- Full-time
…Engineer 4 (PW4) operates, repairs and carries out preventative maintenance on the boilers, air conditioning units, emergency power and other related equipment of the facility. Performs…
Added 2 hours ago
NB
Associate
National Bank of Canada
AB · Edmonton, AB
- Full-time
…Guided by Trust, Clarity, and Heart, our team is committed to building lasting relationships and helping clients create meaningful financial…
Added 3 hours ago
AH
Registered Nurse - Pediatric Emergency
Alberta Health Services
AB · Edmonton, AB
- Part-time
…and holistic approach to patient care, health promotion and maintenance. You will provide safe, quality patient and family centered care while reflecting the shared vision and values.…
Added 3 hours ago
AH
Registered Nurse - Emergency
Alberta Health Services
AB · Edmonton, AB
- Part-time
…Department, giving you exposure to highly specialized, skill building experiences. Working with us means stepping into a role that is meaningful, challenging, and deeply rewarding. You’ll…
Added 3 hours ago
AH
Registered Nurse - Emergency
Alberta Health Services
AB · Edmonton, AB
- Temporary
…and holistic approach to patient care, health promotion and maintenance. You will provide safe, quality patient and family centered care while reflecting the shared vision and values.…
Added 3 hours ago
Site Operator
Amrize
Hamilton, ON · Stoney Creek, ON
We’re seeking a Site Operator who’s ready to put your skills to work on projects that matter - and build a career with a company that’s building North America.
Added 3 hours ago
Labor Maintenance
Amrize
Ottawa, ON
Join Amrize as a Labor Maintenance and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s building…
Added 4 hours ago
PE
Structural Steel Estimator
PTW Energy Services
Calgary, AB
- Full-time
PTW is a leading industry solutions provider delivering construction, fabrication, and maintenance services across Canada. We have a workforce of talented people who take pride in the safe…
Added 4 hours ago
PE
Structural Steel Estimator
PTW Energy Services
Calgary, AB
- Full-time
PTW is a leading industry solutions provider delivering construction, fabrication, and maintenance services across Canada. We have a workforce of talented people who take pride in the safe…
Added 4 hours ago
Car Wash Attendant - Volvo Cars North Vancouver
The Jim Pattison Auto Group
North Vancouver, BC
Frequent walking throughout the dealership building and lot
Added 4 hours ago
Car Jockey - Jim Pattison Toyota Downtown
The Jim Pattison Auto Group
Vancouver, BC
Frequent walking throughout the dealership building and lot
Added 4 hours ago
SL
building superintendent
Skyline Living
Welland, ON
- Full-time
Contact contractors for repairs and maintenance of the establishment
Added 4 hours ago
F
Cabinetry Apprentice
Flexjet
Peterborough, ON
- Full-time
Are you interested in becoming a part of an innovative in-house maintenance facility working on private aircraft? Flexjet, an award-winning organization, is currently looking for Cabinetry…
Added 5 hours ago
SL
property administrator
Skyline Living
Goderich, ON
- Full-time
Co-ordinate implementation of repairs, maintenance and renovation

Kingston Community Health Centres

EOI - Program Administrator, GNHH

Greater Napanee, ON, Canada
Napanee, ON, K7R 1Z4, Canada

Salary: $29.14 - $34.28 per hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary: $29.14 - $34.28 per hour
Job type: Full-time
Posting language: English
Posted: Nov 5, 2026

Original job description

Job Description

Title: Program Administrator

Reports to: Manager, Primary Care

Position Type: Full-Time Permanent

Salary: $29.14 - $34.28 per hour

Vacancy Status: New Vacancy

Location: Kingston, Ontario

Position Summary

The Program Administrator is responsible for providing overall operational and administrative support in a primary care environment. They organize program support services and oversee various office systems. They work collaboratively with the multidisciplinary clinic team to support staff and ensure client/community needs are met. They direct clients and participants to appropriate services and maintain the client booking systems for health care services. In addition to scheduling responsibilities, this individual oversees the timesheet reconciliation as well as meeting administration (meeting agenda and minutes). Working directly with clients, physicians, nurse practitioners, nurses, medical secretaries, multidisciplinary healthcare providers, and other staff members, they support the provision of high-quality services. This includes supporting embedded specialist clinics, as necessary. The Program Administrator ensures smooth and efficient operations and creates a welcoming and non-judgmental atmosphere for clients accessing service.

Key Responsibilities

Office Systems

Provides ongoing daily support to staff regarding for operational needs.
Act as an IT super-user, facilitating IT support and working with the IS team.
Oversees medical records management.
Oversees the patient intake process, appointment booking system, and clinical support services.
Ensures compliance with legal and organizational standards.
Monitors inventory and orders supplies as required, tracking, and submitting purchase orders and invoices.
Responsible for overseeing overall client service.
Updates management on activities and issues.
Supports safety, including monitoring area for cleanliness, and communicating with Public Health regarding any maintenance or facility needs, etc.
Supports staff compliance with required occupational health and safety training and policies.

Administrative Support and Logistics

Prepares staff schedule according to clinical needs and staff requirements, including planning for back up staff.
Work alongside counterparts from different organizations to ensure a smooth clinical flow.
Organizes schedules for students and placements, as appropriate.
Accountable for coordinating and managing meeting agendas, minutes, and related documentation.
Reconciles timesheets with scheduling records for approval.
Ensures that information flow, workflow procedures, and team support are delivered consistently and effectively.
Creates a welcoming atmosphere by warmly greeting individuals, responding to their inquiries, and directing them to appropriate services or resources;

Program Support

Support training for Medical Secretary and administrative staff.
Maintains effective relationships with staff.
Maintains inventory of necessary forms & office/medical supplies.
Acts as point of contact for program delivery. Supports established communication channels and directs staff concerns and enquiries appropriately.
Ensures forms are completed (e.g., client registration form)
May be required to occasionally room patients, takes vitals and perform weight and measurements as appropriate.
Prepares and updates the communication materials distributed to families, such as the prenatal folders.
Identifies opportunities for potential involvement in new service areas

Quality Improvement

Supports the implementation of the operational and quality plans.
Provides support in research activities.
Assist with data collection and report generation, as appropriate.
Supports process planning and execution of quality improvement initiatives and achieving set targets.
Coordinates resources to optimize operational efficiencies and patient satisfaction.
Ensures relevant data is entered, tracked, and reported, in collaboration with the coordinator and quality improvement initiatives.

Organizational Responsibilities

Comply with all relevant legislation and KCHC policies, including privacy laws
Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs)
Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion
Supports consistent application and development of KCHC policies and procedures
Supports KCHC’s student and volunteer placement programs
Promotes awareness of and participation in KCHC activities
Demonstrated commitment to continuous learning and quality improvement
On occasion, perform other temporary duties as required

Basic Education and Experience Requirements

Post-secondary degree or diploma in relevant discipline.
Five years progressive administrative experience in community or health setting, preferably working with health care professionals
Experience working with electronic medical records systems (e.g. PS Suite).
Experience with scheduling and program/clinic administration.
Experience in program/service development, implementation, monitoring and evaluation using a quality improvement approach.

Knowledge, Skills and Abilities

Ability to provide welcoming, inclusive, non-judgmental service; sensitive to cultural and social barriers that clientele may be facing
Knowledge of privacy legislation as it relates to healthcare and private documents
Demonstrated ability to work in a multi-disciplinary setting
Proficiency in typing, the use of computers and various software applications, database management experience an asset
Strong interpersonal (oral and written) and problem-solving skills; a commitment to teamwork
Excellent organizational skills, above average attention to detail, and ability to multi-task in a fast-paced environment
Skilled in the use of computers and various software applications including Microsoft office, Outlook, Excel and tracking systems

Other Requirements

Current and satisfactory Criminal and Vulnerable Persons Check
French language is an asset

Experience in nursing or medical/clinical administration is an asset.

As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients.

At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive.

We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. Our commitment to EDIIA is a living practice, one that evolves as we grow and learn together. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all.

KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require accommodation to fully participate in the hiring process, please notify Human Resources.

Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4 www.KCHC.ca

Apply About employer

More about this job

Responsibilities

The Program Administrator provides operational and administrative support within a primary care environment, including managing office systems, patient intake, and scheduling. They work collaboratively with a multidisciplinary team to ensure efficient clinic operations and high-quality client service.

Requirements

Candidates must possess a post-secondary degree or diploma and at least five years of progressive administrative experience in a community or health setting. Proficiency in electronic medical records systems and strong organizational and interpersonal skills are required.

Skills

Administrative support
Electronic medical records
Scheduling
Office systems management
Data collection
Quality improvement
Patient intake
Inventory management
Meeting administration
Timesheet reconciliation
Communication
Problem-solving
Database management
Microsoft Office
Clinical support
Privacy legislation

Visa sponsorship

Not detected in the job text

Keywords

Program Administrator
Primary Care
Administrative Support
Electronic Medical Records
PS Suite
Quality Improvement
Clinical Operations
Patient Intake
Scheduling
Timesheet Reconciliation
Healthcare Administration
Multidisciplinary Team
Privacy Legislation
Data Collection
Inventory Management
Office Systems
Community Health
Equity Diversity Inclusion
Trauma Responsiveness
Microsoft Office
Outlook
Excel
Database Management
Public Health
Occupational Health and Safety

Report this job