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Added 9 mins ago
YM
Treatment Coordinator
York Mills Orthodontics
Toronto, ON
- Full-time
Role Description The Treatment Coordinator is a full-time, on-site role based at our Toronto, ON practice. This role is responsible for guiding patients through their orthodontic treatment…
Added 9 mins ago
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Field Technical Lead - Security Systems
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
…of work as required by the contract. Works with the Project Coordinator to prepare project installation plan and implement job…
Added 9 mins ago
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Service Coordinator - Security Systems
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Job Description: Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Halifax, NS. The Service Coordinator answers,…
Added 9 mins ago
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Facilities Building Operator - FIFO 14/14
Convergint
Mississauga, ON · CA AB Suncor
- Full-time
Liaise with the Safety Coordinator ensuring that all safety policies and procedures are followed by colleagues.
Added 9 mins ago
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Senior Business Services Coordinator
Convergint
Calgary, AB · CA AB Calgary
- Full-time
…full-time, team-oriented, results-driven Senior Business Services Coordinator to join our amazing culture at our Calgary, AB location. The Business Services Coordinator will contribute to…
Added 9 mins ago
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Project Administrator - Capital Projects
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 9 mins ago
CF
Customer Care Coordinator
Canadian Forces Morale and Welfare Services (CFMWS)
Cold Lake, AB
- Full-time
The Customer Care Coordinator will plan, organize and coordinate delivery of intake and front-line support, assess client needs, providing emotional support, information, assistance, and…
Added 54 mins ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services…
Added 54 mins ago
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Scrum Master II
Cvent
Fredericton, NB
- Full-time
…facilitator, delivery strategist, AI-enabled operator, and project…
Added 1 hour ago
TC
Retail Customer Service Coordinator Full Time Winners/Homesense- Penticton Mall
TJX Canada – Winners, Marshalls, HomeSense
Penticton, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
New Home Coordinator
Urbandale Corporation
Ottawa, ON
The New Home Coordinator will be responsible for coordinating purchasers’ selections and desired changes to standard house plan layouts. They will review the impact of all changes and…
Added 1 hour ago
CE
Sales + Rental Coordinator
Cropac Equipment Inc
Abbotsford, BC
- Full-time
Cropac Equipment Inc. is looking for an organized and detail-oriented Sales & Rental Coordinator to join our Abbotsford team.
Added 1 hour ago
CL
Human Resources Coordinator
Community Living Dufferin
East Garafraxa, ON
- Full-time
- Contract
Community Living Dufferin (CLD) is looking for an enthusiastic and organized Human Resources Coordinator to join our team. This is an opportunity to play an important role in creating a…
Added 1 hour ago
Operations Coordinator, Campus Operations
University of Saskatchewan
Saskatoon, SK
The Operations Coordinator provides operational, planning, and analytical support to department maintenance and operations functions. This position coordinates maintenance planning,…
Added 1 hour ago
Coordinator, Rental Experience
YMCA of Lethbridge
Lethbridge, AB
The Coordinator, Rental Experience serves the mission of the YMCA of Lethbridge by supporting the operations of the Member Experience team, including membership and rentals. The main goals…
Added 1 hour ago
Coordinator, Aquatics Programs
YMCA of Lethbridge
Lethbridge, AB
The Coordinator, Aquatic Programs serves the mission of the YMCA of Lethbridge by supporting the operations of the Aquatic team. The main goals of this position are:
Added 1 hour ago
SS
Rental Coordinator
Sunbelt Solomon
New Westminster, BC
- Full-time
The Rental Coordinator is an onsite position, Monday through Friday from 8:00 a.m. to 4:30 p.m., responsible for supporting the Trinity Power Inside Sales and Project Management teams. This…
Added 1 hour ago
PI
Materials Coordinator
Phoenix Industrial Group of Companies
AB · Edmonton, AB
- Full-time
We are seeking a Materials Coordinator for upcoming projects! Please note this posting will be used to fill future vacancies.
Added 1 hour ago
NL
Aftermarket Parts Coordinator
NET LIP
Vaughan, ON
- Full-time
The Aftermarket Parts Coordinator follows a structured workflow to manage customer inquiries, quotes, and orders effectively. This process includes steps such as receiving RFQs, processing…
Added 1 hour ago
SE
Order Fulfillment Coordinator
SWTCH Energy Inc.
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
SWTCH is seeking an Order Fulfillment Coordinator to make sure every Canadian customer order ships accurately and on time. Reporting to the Head of Supply Chain and working day to day with…
Added 1 hour ago
GF
Business Development Coordinator
General Fusion Inc.
Richmond, BC
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 2 hours ago
S
Order Fulfillment Coordinator
SWTCH
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
SWTCH is seeking an Order Fulfillment Coordinator to make sure every Canadian customer order ships accurately and on time. Reporting to the Head of Supply Chain and working day to day with…
Added 2 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interprofessional team, reporting to the Manager of Patient Flow, the RN Care Coordinator provides patient-centered care, supporting patients transitioning from hospital…
Added 2 hours ago
TT
Retail Customer Service Coordinator Full Time Winners/Homesense- Penticton Mall
The TJX Companies, Inc.
Penticton, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 2 hours ago
W
HR & Operations Coordinator (Manufacturing)
Wonderbrands
Mississauga, ON
- Other
The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities.…

Kingston Community Health Centres

EOI - Program Administrator, GNHH

Greater Napanee, ON, Canada
Napanee, ON, K7R 1Z4, Canada

Salary: $29.14 - $34.28 per hour · Full-time

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Job details

Pay: Salary: $29.14 - $34.28 per hour
Job type: Full-time
Posting language: English
Posted: Nov 5, 2026

Original job description

Job Description

Title: Program Administrator

Reports to: Manager, Primary Care

Position Type: Full-Time Permanent

Salary: $29.14 - $34.28 per hour

Vacancy Status: New Vacancy

Location: Kingston, Ontario

Position Summary

The Program Administrator is responsible for providing overall operational and administrative support in a primary care environment. They organize program support services and oversee various office systems. They work collaboratively with the multidisciplinary clinic team to support staff and ensure client/community needs are met. They direct clients and participants to appropriate services and maintain the client booking systems for health care services. In addition to scheduling responsibilities, this individual oversees the timesheet reconciliation as well as meeting administration (meeting agenda and minutes). Working directly with clients, physicians, nurse practitioners, nurses, medical secretaries, multidisciplinary healthcare providers, and other staff members, they support the provision of high-quality services. This includes supporting embedded specialist clinics, as necessary. The Program Administrator ensures smooth and efficient operations and creates a welcoming and non-judgmental atmosphere for clients accessing service.

Key Responsibilities

Office Systems

Provides ongoing daily support to staff regarding for operational needs.
Act as an IT super-user, facilitating IT support and working with the IS team.
Oversees medical records management.
Oversees the patient intake process, appointment booking system, and clinical support services.
Ensures compliance with legal and organizational standards.
Monitors inventory and orders supplies as required, tracking, and submitting purchase orders and invoices.
Responsible for overseeing overall client service.
Updates management on activities and issues.
Supports safety, including monitoring area for cleanliness, and communicating with Public Health regarding any maintenance or facility needs, etc.
Supports staff compliance with required occupational health and safety training and policies.

Administrative Support and Logistics

Prepares staff schedule according to clinical needs and staff requirements, including planning for back up staff.
Work alongside counterparts from different organizations to ensure a smooth clinical flow.
Organizes schedules for students and placements, as appropriate.
Accountable for coordinating and managing meeting agendas, minutes, and related documentation.
Reconciles timesheets with scheduling records for approval.
Ensures that information flow, workflow procedures, and team support are delivered consistently and effectively.
Creates a welcoming atmosphere by warmly greeting individuals, responding to their inquiries, and directing them to appropriate services or resources;

Program Support

Support training for Medical Secretary and administrative staff.
Maintains effective relationships with staff.
Maintains inventory of necessary forms & office/medical supplies.
Acts as point of contact for program delivery. Supports established communication channels and directs staff concerns and enquiries appropriately.
Ensures forms are completed (e.g., client registration form)
May be required to occasionally room patients, takes vitals and perform weight and measurements as appropriate.
Prepares and updates the communication materials distributed to families, such as the prenatal folders.
Identifies opportunities for potential involvement in new service areas

Quality Improvement

Supports the implementation of the operational and quality plans.
Provides support in research activities.
Assist with data collection and report generation, as appropriate.
Supports process planning and execution of quality improvement initiatives and achieving set targets.
Coordinates resources to optimize operational efficiencies and patient satisfaction.
Ensures relevant data is entered, tracked, and reported, in collaboration with the coordinator and quality improvement initiatives.

Organizational Responsibilities

Comply with all relevant legislation and KCHC policies, including privacy laws
Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs)
Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion
Supports consistent application and development of KCHC policies and procedures
Supports KCHC’s student and volunteer placement programs
Promotes awareness of and participation in KCHC activities
Demonstrated commitment to continuous learning and quality improvement
On occasion, perform other temporary duties as required

Basic Education and Experience Requirements

Post-secondary degree or diploma in relevant discipline.
Five years progressive administrative experience in community or health setting, preferably working with health care professionals
Experience working with electronic medical records systems (e.g. PS Suite).
Experience with scheduling and program/clinic administration.
Experience in program/service development, implementation, monitoring and evaluation using a quality improvement approach.

Knowledge, Skills and Abilities

Ability to provide welcoming, inclusive, non-judgmental service; sensitive to cultural and social barriers that clientele may be facing
Knowledge of privacy legislation as it relates to healthcare and private documents
Demonstrated ability to work in a multi-disciplinary setting
Proficiency in typing, the use of computers and various software applications, database management experience an asset
Strong interpersonal (oral and written) and problem-solving skills; a commitment to teamwork
Excellent organizational skills, above average attention to detail, and ability to multi-task in a fast-paced environment
Skilled in the use of computers and various software applications including Microsoft office, Outlook, Excel and tracking systems

Other Requirements

Current and satisfactory Criminal and Vulnerable Persons Check
French language is an asset

Experience in nursing or medical/clinical administration is an asset.

As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients.

At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive.

We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. Our commitment to EDIIA is a living practice, one that evolves as we grow and learn together. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all.

KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require accommodation to fully participate in the hiring process, please notify Human Resources.

Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4 www.KCHC.ca

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More about this job

Responsibilities

The Program Administrator provides operational and administrative support within a primary care environment, including managing office systems, patient intake, and scheduling. They work collaboratively with a multidisciplinary team to ensure efficient clinic operations and high-quality client service.

Requirements

Candidates must possess a post-secondary degree or diploma and at least five years of progressive administrative experience in a community or health setting. Proficiency in electronic medical records systems and strong organizational and interpersonal skills are required.

Skills

Administrative support
Electronic medical records
Scheduling
Office systems management
Data collection
Quality improvement
Patient intake
Inventory management
Meeting administration
Timesheet reconciliation
Communication
Problem-solving
Database management
Microsoft Office
Clinical support
Privacy legislation

Visa sponsorship

Not detected in the job text

Keywords

Program Administrator
Primary Care
Administrative Support
Electronic Medical Records
PS Suite
Quality Improvement
Clinical Operations
Patient Intake
Scheduling
Timesheet Reconciliation
Healthcare Administration
Multidisciplinary Team
Privacy Legislation
Data Collection
Inventory Management
Office Systems
Community Health
Equity Diversity Inclusion
Trauma Responsiveness
Microsoft Office
Outlook
Excel
Database Management
Public Health
Occupational Health and Safety

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