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Added 28 mins ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 58 mins ago
P
System Configuration Specialist / Spécialiste en configuration de systèmes (CS006)
Potenco
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Reporting to the Regional Installation Manager, the System Configuration Specialist plays a key role in supporting Our Client's operations by configuring, troubleshooting, and maintaining…
Added 58 mins ago
T&
Production Supervisor
Tallow & Fries, Inc.
Mississauga, ON
- Full-time
We are seeking dedicated and experienced results-driven Shift Supervisor to lead and oversee all operations on our automated frozen french fries production line during an assigned shift in…
Added 6 hours ago
A
Person Responsible for Maintenance (PRM)
Aviosave
ON · Ontario, Canada
- Full-time
Reporting to the Accountable Executive, the successful candidate will lead the technical maintenance function, guide the organization's AMO certification process and establish the…
Added 6 hours ago
Marine Operations & Logistics Manager
Amrize
Coquitlam, BC
The Manager leads the end-to-end marine logistics function, including marine transportation, vessel and barge operations, marine dispatch, maintenance coordination, third-party marine…
Added 6 hours ago
Quarry Supervisor
Amrize
Saint-Constant, QC · St Constant, Queb
Execute instructions set by the Site Manager, ensuring proper operational guidelines and parameters are followed.
Added 6 hours ago
CC
Retail Assistant Store Manager
Canna Cabana
High River, AB
- Full-time
The Retail Assistant Store Manager at High River will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and facilitating…
Added 7 hours ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Parkdale Thrift Store
- Part-time
The role provides service to customers, sorting incoming product and assists in the ongoing retail operations of The Salvation Army Thrift Store.
Added 9 hours ago
FH
Occupational Therapist - Langley Long Term Care
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $45.15 to $56.17 CAD / hour
- Part-time
Reporting clinically to the Professional Practice Chief / Clinical Practice Leader, Occupational Therapy, and administratively to the Manager, Clinical Operations, this position provides…
Added 9 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Hamilton, ON
- Full-time
Assisting with OTC Operations and ordering, stocking, cashier duties as assigned by OTC Manager and/or Pharmacist.
Added 9 hours ago
T
Assembler (Cata-Dyne)
Thermon
AB · Edmonton, AB
- Full-time
Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions.…
Added 10 hours ago
W
Pharmacy Assistant
Walmart
Ottawa, ON
- Part-time
7. Assisting with OTC Operations and ordering, stocking, cashier duties as assigned by OTC Manager and/or Pharmacist.
Added 10 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Hamilton, ON
- Part-time
7. Assisting with OTC Operations and ordering, stocking, cashier duties as assigned by OTC Manager and/or Pharmacist.
Added 10 hours ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Site operations: Oversee day-to-day research operations across sites, including workflows, staffing, coordination of research teams, problem-solving, and SOP development and maintenance.
Added 10 hours ago
R|
Lab Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Direct daily laboratory operations, workflow, facility maintenance, and equipment servicing schedules.
Added 14 hours ago
CA
GSE/FACILITIES SUPPORT, DVT
Cutter Aviation
Deer Valley, SK
- Full-time
…technical GSE support oversight for facilities, grounds, equipment and general equipment maintenance including compliance with FAA regulations and recordkeeping requirements.…
Added 14 hours ago
A
Person Responsible for Maintenance (PRM)
Aviosave
ON · Ontario, Canada
- Full-time
Reporting to the Accountable Executive, the successful candidate will lead the technical maintenance function, guide the organization's AMO certification process and establish the…
Added 15 hours ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Toronto, ON
- Full-time
Assisting with OTC Operations and ordering, stocking, cashier duties as assigned by OTC Manager and/or Pharmacist.
Added 15 hours ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 16 hours ago
MP
Funeral Director, Funeral Services
Mount Pleasant Group
Pickering, ON
- $41.4 to $46.43 CAD / hour
- Full-time
This position requires strong organizational skills, attention to detail, and a commitment to contributing to a safe, clean, and welcoming environment for families and visitors. As part of…
Added 17 hours ago
SD
Pharmacy Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Saskatoon, SK
- Full-time
To manage the overall operations of the Pharmacy, including providing consultation to both customers and health care providers, practice to full scope in providing professional services,…
Added 17 hours ago
FT
Part-Time Professors - Aerospace, Information & Defence Technologies
Fanshawe Toronto@ILAC
London, ON
- Part-time
Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the…
Added 18 hours ago
W
(CAN) Pharmacy Assistant
Walmart
Toronto, ON
- Part-time
7. Assisting with OTC Operations and ordering, stocking, cashier duties as assigned by OTC Manager and/or Pharmacist.
Added 19 hours ago
CL
Resident Advisor
Campus Living Centres
Calgary, AB
- Full-time
Work in co-operation with other staff including but not limited to: the Residence Life Manager (RLM), the General Manager (GM), the Operations Manager (OM), Residence Service…
Added 19 hours ago
CH
Chief Engineer CAN
Concord Hospitality Enterprises
Barrie, ON
- Full-time
Concord Hospitality is seeking a skilled and proactive Chief Engineer to lead our property engineering team and ensure the safety, functionality, and quality of the hotel’s infrastructure…

Kingston Community Health Centres

EOI - Program Administrator, GNHH

Greater Napanee, ON, Canada
Napanee, ON, K7R 1Z4, Canada

Salary: $29.14 - $34.28 per hour · Full-time

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Job details

Pay: Salary: $29.14 - $34.28 per hour
Job type: Full-time
Posting language: English
Posted: Nov 5, 2026

Original job description

Job Description

Title: Program Administrator

Reports to: Manager, Primary Care

Position Type: Full-Time Permanent

Salary: $29.14 - $34.28 per hour

Vacancy Status: New Vacancy

Location: Kingston, Ontario

Position Summary

The Program Administrator is responsible for providing overall operational and administrative support in a primary care environment. They organize program support services and oversee various office systems. They work collaboratively with the multidisciplinary clinic team to support staff and ensure client/community needs are met. They direct clients and participants to appropriate services and maintain the client booking systems for health care services. In addition to scheduling responsibilities, this individual oversees the timesheet reconciliation as well as meeting administration (meeting agenda and minutes). Working directly with clients, physicians, nurse practitioners, nurses, medical secretaries, multidisciplinary healthcare providers, and other staff members, they support the provision of high-quality services. This includes supporting embedded specialist clinics, as necessary. The Program Administrator ensures smooth and efficient operations and creates a welcoming and non-judgmental atmosphere for clients accessing service.

Key Responsibilities

Office Systems

Provides ongoing daily support to staff regarding for operational needs.
Act as an IT super-user, facilitating IT support and working with the IS team.
Oversees medical records management.
Oversees the patient intake process, appointment booking system, and clinical support services.
Ensures compliance with legal and organizational standards.
Monitors inventory and orders supplies as required, tracking, and submitting purchase orders and invoices.
Responsible for overseeing overall client service.
Updates management on activities and issues.
Supports safety, including monitoring area for cleanliness, and communicating with Public Health regarding any maintenance or facility needs, etc.
Supports staff compliance with required occupational health and safety training and policies.

Administrative Support and Logistics

Prepares staff schedule according to clinical needs and staff requirements, including planning for back up staff.
Work alongside counterparts from different organizations to ensure a smooth clinical flow.
Organizes schedules for students and placements, as appropriate.
Accountable for coordinating and managing meeting agendas, minutes, and related documentation.
Reconciles timesheets with scheduling records for approval.
Ensures that information flow, workflow procedures, and team support are delivered consistently and effectively.
Creates a welcoming atmosphere by warmly greeting individuals, responding to their inquiries, and directing them to appropriate services or resources;

Program Support

Support training for Medical Secretary and administrative staff.
Maintains effective relationships with staff.
Maintains inventory of necessary forms & office/medical supplies.
Acts as point of contact for program delivery. Supports established communication channels and directs staff concerns and enquiries appropriately.
Ensures forms are completed (e.g., client registration form)
May be required to occasionally room patients, takes vitals and perform weight and measurements as appropriate.
Prepares and updates the communication materials distributed to families, such as the prenatal folders.
Identifies opportunities for potential involvement in new service areas

Quality Improvement

Supports the implementation of the operational and quality plans.
Provides support in research activities.
Assist with data collection and report generation, as appropriate.
Supports process planning and execution of quality improvement initiatives and achieving set targets.
Coordinates resources to optimize operational efficiencies and patient satisfaction.
Ensures relevant data is entered, tracked, and reported, in collaboration with the coordinator and quality improvement initiatives.

Organizational Responsibilities

Comply with all relevant legislation and KCHC policies, including privacy laws
Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs)
Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion
Supports consistent application and development of KCHC policies and procedures
Supports KCHC’s student and volunteer placement programs
Promotes awareness of and participation in KCHC activities
Demonstrated commitment to continuous learning and quality improvement
On occasion, perform other temporary duties as required

Basic Education and Experience Requirements

Post-secondary degree or diploma in relevant discipline.
Five years progressive administrative experience in community or health setting, preferably working with health care professionals
Experience working with electronic medical records systems (e.g. PS Suite).
Experience with scheduling and program/clinic administration.
Experience in program/service development, implementation, monitoring and evaluation using a quality improvement approach.

Knowledge, Skills and Abilities

Ability to provide welcoming, inclusive, non-judgmental service; sensitive to cultural and social barriers that clientele may be facing
Knowledge of privacy legislation as it relates to healthcare and private documents
Demonstrated ability to work in a multi-disciplinary setting
Proficiency in typing, the use of computers and various software applications, database management experience an asset
Strong interpersonal (oral and written) and problem-solving skills; a commitment to teamwork
Excellent organizational skills, above average attention to detail, and ability to multi-task in a fast-paced environment
Skilled in the use of computers and various software applications including Microsoft office, Outlook, Excel and tracking systems

Other Requirements

Current and satisfactory Criminal and Vulnerable Persons Check
French language is an asset

Experience in nursing or medical/clinical administration is an asset.

As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients.

At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive.

We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. Our commitment to EDIIA is a living practice, one that evolves as we grow and learn together. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all.

KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require accommodation to fully participate in the hiring process, please notify Human Resources.

Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4 www.KCHC.ca

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More about this job

Responsibilities

The Program Administrator provides operational and administrative support within a primary care environment, including managing office systems, patient intake, and scheduling. They work collaboratively with a multidisciplinary team to ensure efficient clinic operations and high-quality client service.

Requirements

Candidates must possess a post-secondary degree or diploma and at least five years of progressive administrative experience in a community or health setting. Proficiency in electronic medical records systems and strong organizational and interpersonal skills are required.

Skills

Administrative support
Electronic medical records
Scheduling
Office systems management
Data collection
Quality improvement
Patient intake
Inventory management
Meeting administration
Timesheet reconciliation
Communication
Problem-solving
Database management
Microsoft Office
Clinical support
Privacy legislation

Visa sponsorship

Not detected in the job text

Keywords

Program Administrator
Primary Care
Administrative Support
Electronic Medical Records
PS Suite
Quality Improvement
Clinical Operations
Patient Intake
Scheduling
Timesheet Reconciliation
Healthcare Administration
Multidisciplinary Team
Privacy Legislation
Data Collection
Inventory Management
Office Systems
Community Health
Equity Diversity Inclusion
Trauma Responsiveness
Microsoft Office
Outlook
Excel
Database Management
Public Health
Occupational Health and Safety

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