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Added 24 mins ago
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Business Support Assistant - CAMHS
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
The post forms part of the Specialist Children’s Services (SCS) Business Support Team, providing comprehensive secretarial and administrative support to the In-Reach and Specialist…
Added 24 mins ago
NS
Business Support Assistant - CAMHS
NHS Scotland
Saskatoon, SK
- Full-time
The post forms part of the Specialist Children’s Services (SCS) Business Support Team, providing comprehensive secretarial and administrative support to the In-Reach and Specialist…
Added 1 hour ago
AD
Specimen Processor (Overnight- Part-time) (Mississauga, Ontario)
Antech Diagnostics
ON · Mississauga, Ontario
- Part-time
Our recruitment process may include use of Artificial-intelligence (AI) Tools.
Added 1 hour ago
VG
Mechanical Prototyping Specialist
Veralto Global
London, ON
- $70,000 to $95,000 CAD / year
- Full-time
Trojan Technologies, a Veralto company, plays a vital role in making the various stages of the water treatment process more effective and efficient. Our products and services have…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…turnkey patient panel opportunities available as well. As a specialist, your practice will be well-supported by a high volume of patient referrals from both within the organization and the…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…houses 5 family doctors, a dermatologist, an internal medicine specialist and our women’s health clinic. The clinic is ideally located near many of Kelowna’s most appealing neighbourhoods…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…five family physicians, a dermatologist, an internal medicine specialist, and our women’s health clinic. The location offers easy access to many desirable residential areas and is just a…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…turnkey patient panel opportunities available as well. As a specialist, your practice will be well-supported by a high volume of patient referrals both from within the organization and the…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Part-time
…turnkey patient panel opportunities available as well. As a specialist, your practice will be well-supported by a high volume of patient referrals from both within the organization and the…
Added 2 hours ago
AA
Spécialiste des Systèmes d'Atterrissage / Landing Systems Specialist
Airbus Aircraft
Montreal, QC
- Full-time
Added 2 hours ago
MC
Marketing Specialist, Events/Spécialiste du marketing, événements
Make-A-Wish Canada
Montreal, QC
- Full-time
We are looking for a Marketing Specialist, Events to join our team at Make-A-Wish Canada. In this role, you will play a key role in driving the success of our largest signature fundraising…
Added 3 hours ago
S
Senior Electrification Manager - Construction
SYSTRA
Toronto, ON
- Full-time
Drive effective utilisation of specialist OCS installation equipment, engineering trains and road-rail vehicles.
Added 3 hours ago
RV
Component Engineering Specialist
Ross Video
Ottawa, ON · Nepean, ON
- Full-time
If you require accommodations throughout any stage of the recruitment, assessment, and selection process, please contact our Talent Acquisition team at [email protected] , and we will make…
Added 3 hours ago
Energy Specialist
MCW Group of Companies
Toronto, ON
Our Company is currently seeking a self-motivated, hardworking Energy Specialist to join our Toronto Office. In this position, you will assist with a variety of multi-year energy management…
Added 3 hours ago
GS
Staff Site Reliability Engineer, Application
Guidewire Software
Toronto, ON
- Full-time
Automation Specialist: Advanced proficiency in Infrastructure as Code (Terraform/CloudFormation) and configuration management (Ansible/Puppet) within a GitOps framework.
Added 4 hours ago
Civil Engineer
Rogers Communications
Vancouver, BC
…help us deliver on our commitments. As a Civil Engineering Specialist, you bring experience across a wide variety of projects in the telecommunications industry and have a passion for…
Added 4 hours ago
GD
Computer Modeling & Simulation Staff Specialist/Engineer
General Dynamics Land Systems–Canada
London, ON
- Full-time
Computer Modeling & Simulation Staff Specialist/Engineer P55
Added 4 hours ago
D
Medical Specialist (Medical Second Opinion)
Dialogue
Canada
- Full-time
Your role as Medical Specialist (Medical Second Opinion)
Added 4 hours ago
J
Senior Quality Assurance Specialist - Consultant
Jobgether
Canada
- Full-time
…steps. Our partner is looking for a Senior Quality Assurance Specialist - Consultant based in…
Added 4 hours ago
BT
Cloud Accounting Specialist
Baker Tilly Canada
Guelph, ON
- Full-time
We are looking for a Cloud Accounting Specialist to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 4 hours ago
A
Quality - Material Coordinator
ABB
Montreal, QC · Saint-Laurent, QC
- Full-time
…Performance Indicators (KPIs) and customer cases and maintaining process…
Added 4 hours ago
SC
Senior User Experience Design Specialist
SAP Careers
Montreal, QC
- $108,100 to $222,800 CAD / year
- Full-time
…and scope of the role, as determined through the selection process. Where applicable, SAP may also provide variable incentive opportunities and additional benefits, subject to the terms of…
Added 5 hours ago
W
Senior Cost Analyst
Worley
Markham, ON
- Full-time
We are currently recruiting for a Project Controls Specialist – Power BI & Cost Control. Our team includes world class experts and dynamic go-getters. This is a full-time position based in…
Added 5 hours ago
DR
Technology Specialist, Networking
Durham Region (The Regional Municipality of Durham)
Whitby, ON
- Temporary
…Code, accommodation will be provided throughout the recruitment process upon request, based on any Code-protected…
Added 5 hours ago
HT
Operations Support Specialist
Hirematic Talent Solutions
Toronto, ON
- $40 to $45 CAD / hour
- Full-time
Systems Administrator / Operations Support Specialist Senior

Kingston Community Health Centres

EOI - Program Administrator, GNHH

Greater Napanee, ON, Canada
Napanee, ON, K7R 1Z4, Canada

Salary: $29.14 - $34.28 per hour · Full-time

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Job details

Pay: Salary: $29.14 - $34.28 per hour
Job type: Full-time
Posting language: English
Posted: Nov 5, 2026

Original job description

Job Description

Title: Program Administrator

Reports to: Manager, Primary Care

Position Type: Full-Time Permanent

Salary: $29.14 - $34.28 per hour

Vacancy Status: New Vacancy

Location: Kingston, Ontario

Position Summary

The Program Administrator is responsible for providing overall operational and administrative support in a primary care environment. They organize program support services and oversee various office systems. They work collaboratively with the multidisciplinary clinic team to support staff and ensure client/community needs are met. They direct clients and participants to appropriate services and maintain the client booking systems for health care services. In addition to scheduling responsibilities, this individual oversees the timesheet reconciliation as well as meeting administration (meeting agenda and minutes). Working directly with clients, physicians, nurse practitioners, nurses, medical secretaries, multidisciplinary healthcare providers, and other staff members, they support the provision of high-quality services. This includes supporting embedded specialist clinics, as necessary. The Program Administrator ensures smooth and efficient operations and creates a welcoming and non-judgmental atmosphere for clients accessing service.

Key Responsibilities

Office Systems

Provides ongoing daily support to staff regarding for operational needs.
Act as an IT super-user, facilitating IT support and working with the IS team.
Oversees medical records management.
Oversees the patient intake process, appointment booking system, and clinical support services.
Ensures compliance with legal and organizational standards.
Monitors inventory and orders supplies as required, tracking, and submitting purchase orders and invoices.
Responsible for overseeing overall client service.
Updates management on activities and issues.
Supports safety, including monitoring area for cleanliness, and communicating with Public Health regarding any maintenance or facility needs, etc.
Supports staff compliance with required occupational health and safety training and policies.

Administrative Support and Logistics

Prepares staff schedule according to clinical needs and staff requirements, including planning for back up staff.
Work alongside counterparts from different organizations to ensure a smooth clinical flow.
Organizes schedules for students and placements, as appropriate.
Accountable for coordinating and managing meeting agendas, minutes, and related documentation.
Reconciles timesheets with scheduling records for approval.
Ensures that information flow, workflow procedures, and team support are delivered consistently and effectively.
Creates a welcoming atmosphere by warmly greeting individuals, responding to their inquiries, and directing them to appropriate services or resources;

Program Support

Support training for Medical Secretary and administrative staff.
Maintains effective relationships with staff.
Maintains inventory of necessary forms & office/medical supplies.
Acts as point of contact for program delivery. Supports established communication channels and directs staff concerns and enquiries appropriately.
Ensures forms are completed (e.g., client registration form)
May be required to occasionally room patients, takes vitals and perform weight and measurements as appropriate.
Prepares and updates the communication materials distributed to families, such as the prenatal folders.
Identifies opportunities for potential involvement in new service areas

Quality Improvement

Supports the implementation of the operational and quality plans.
Provides support in research activities.
Assist with data collection and report generation, as appropriate.
Supports process planning and execution of quality improvement initiatives and achieving set targets.
Coordinates resources to optimize operational efficiencies and patient satisfaction.
Ensures relevant data is entered, tracked, and reported, in collaboration with the coordinator and quality improvement initiatives.

Organizational Responsibilities

Comply with all relevant legislation and KCHC policies, including privacy laws
Commits to acquiring an understanding of the importance of trauma responsiveness and the impact of Adverse Childhood Experiences (ACEs)
Commits to demonstrating an ongoing commitment to Equity, Diversity, Inclusion, Indigenization and Accessibility (EDIIA) by representing the diverse nature of our communities, promoting and practicing inclusion
Supports consistent application and development of KCHC policies and procedures
Supports KCHC’s student and volunteer placement programs
Promotes awareness of and participation in KCHC activities
Demonstrated commitment to continuous learning and quality improvement
On occasion, perform other temporary duties as required

Basic Education and Experience Requirements

Post-secondary degree or diploma in relevant discipline.
Five years progressive administrative experience in community or health setting, preferably working with health care professionals
Experience working with electronic medical records systems (e.g. PS Suite).
Experience with scheduling and program/clinic administration.
Experience in program/service development, implementation, monitoring and evaluation using a quality improvement approach.

Knowledge, Skills and Abilities

Ability to provide welcoming, inclusive, non-judgmental service; sensitive to cultural and social barriers that clientele may be facing
Knowledge of privacy legislation as it relates to healthcare and private documents
Demonstrated ability to work in a multi-disciplinary setting
Proficiency in typing, the use of computers and various software applications, database management experience an asset
Strong interpersonal (oral and written) and problem-solving skills; a commitment to teamwork
Excellent organizational skills, above average attention to detail, and ability to multi-task in a fast-paced environment
Skilled in the use of computers and various software applications including Microsoft office, Outlook, Excel and tracking systems

Other Requirements

Current and satisfactory Criminal and Vulnerable Persons Check
French language is an asset

Experience in nursing or medical/clinical administration is an asset.

As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession. All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients.

At Kingston Community Health Centres (KCHC), we understand that the work of Equity, Diversity, Inclusion, Indigeneity, and Accessibility (EDIIA) is ongoing. We are dedicated to being accountable, transparent, and responsive to the holistic needs of the communities we serve. We will continue to listen, learn, and take meaningful action to ensure that our policies, practices, and services create an environment where everyone, regardless of their identity or circumstances, can thrive.

We actively encourage individuals from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, persons with disabilities, and those who identify as members of the 2SLGBTQI+ communities, to apply to KCHC. Our commitment to EDIIA is a living practice, one that evolves as we grow and learn together. We pledge to contribute to building a system that is equitable, diverse, inclusive, accessible, and welcoming for all.

KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require accommodation to fully participate in the hiring process, please notify Human Resources.

Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4 www.KCHC.ca

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More about this job

Responsibilities

The Program Administrator provides operational and administrative support within a primary care environment, including managing office systems, patient intake, and scheduling. They work collaboratively with a multidisciplinary team to ensure efficient clinic operations and high-quality client service.

Requirements

Candidates must possess a post-secondary degree or diploma and at least five years of progressive administrative experience in a community or health setting. Proficiency in electronic medical records systems and strong organizational and interpersonal skills are required.

Skills

Administrative support
Electronic medical records
Scheduling
Office systems management
Data collection
Quality improvement
Patient intake
Inventory management
Meeting administration
Timesheet reconciliation
Communication
Problem-solving
Database management
Microsoft Office
Clinical support
Privacy legislation

Visa sponsorship

Not detected in the job text

Keywords

Program Administrator
Primary Care
Administrative Support
Electronic Medical Records
PS Suite
Quality Improvement
Clinical Operations
Patient Intake
Scheduling
Timesheet Reconciliation
Healthcare Administration
Multidisciplinary Team
Privacy Legislation
Data Collection
Inventory Management
Office Systems
Community Health
Equity Diversity Inclusion
Trauma Responsiveness
Microsoft Office
Outlook
Excel
Database Management
Public Health
Occupational Health and Safety

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