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Kinsight

Office Manager / Administration Manager

Port Moody, BC, V3H 0L7, Canada

Pay: $80,000 - $85,000 annual salary
Job type: Full-time · Temporary
Posting language: English
Posted: Sep 21, 2026

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Original job description

This position is a temporary leave coverage. Anticipated End Date: March 31, 2027

The Administration/Office Manager plays a key role in overseeing the day-to-day operations at Kinsight, ensuring the efficiency and effectiveness of business processes. This position will manage and supervise the administrative support team, provide senior-level administrative assistance to the leadership team, lead special projects, organize meetings and events, and oversee facility management. The Administration/Office Manager will foster strong, collaborative relationships with staff at all levels, as well as with community partners, stakeholders, and vendors. This role requires the ability to adapt to shifting priorities and address emerging issues with a high level of sound judgment, ensuring tasks are handled promptly and appropriately. A strong sense of confidentiality and discretion is essential in maintaining trust and integrity in all aspects of the role.

About Kinsight:

Kinsight is an accredited non-profit organization and a charity. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Consider joining our dedicated staff teams, connected through a shared vision to create a world where Everyone’s welcome. Everyone belongs. Everywhere. We value the work that we do, as well as the people we work with. Your unique contribution and talents could help us to create new options and opportunities for the people we support in our communities!

Qualifications/Requirements:

A degree/diploma in Business or Business Administration, or a relevant field of study. In the absence of a post-secondary degree/diploma, a relevant combination of education and experience may be considered.
A minimum of 2 years of experience supervising a staff team
5 years of experience supporting senior executives on a daily basis
Valid BC Driver’s license
Access to and use of a personal vehicle on a daily basis
Maintain a satisfactory vulnerable sector criminal record check throughout employment
Experience in the social services and/or non-profit sector an asset
Experience supervising staff in a unionized environment an asset

Skills Required:

Excellent interpersonal, oral, and written communication skills
Ability to behave in an ethical and discrete manner including ensuring appropriate confidentiality
Ability to effectively organize and prioritize work in an environment subject to changing deadlines and interruptions
Ability to function in a self-directed environment with a high tolerance for ambiguity
Intermediate/advanced computer skills, including the use of Microsoft Office & Adobe Acrobat programs
Experience supporting and training staff on the use of software and technology
A minimum typing speed of 50 wpm
Ability to efficiently and accurately take concise meeting minutes
High level of organization and flexibility
Administrator experience with MS/Sharepoint or Sharevision an asset
Ability to work a flexible schedule including some evenings and weekends in order to support Board Meetings, Annual General Meetings, events, and as needed.

Compensation/Benefits:

$80,000 - $85,000 annual salary

Comprehensive 100% employer paid benefits package
Municipal Pension Plan
Generous vacation allowance (starts at 3 weeks/year and increases over time to a maximum of 7 weeks/year)
Life insurance
Sick benefits
Employee Assistance Program

To learn more about Kinsight:

Watch this video: https://vimeo.com/868421508?share=copy
Visit our website: kinsight.org

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More about this job

Responsibilities

The Administration/Office Manager oversees daily operations, manages the administrative support team, and provides senior-level assistance to the leadership team. This role also involves facility management, organizing events, and fostering collaborative relationships with stakeholders and vendors.

Requirements

Candidates must possess a degree or diploma in Business or a relevant field, along with at least 2 years of staff supervision and 5 years of executive support experience. A valid driver's license, access to a personal vehicle, and the ability to pass a vulnerable sector criminal record check are mandatory.

Skills

Office management
Staff supervision
Executive support
Facility management
Project management
Interpersonal skills
Communication skills
Microsoft Office
Adobe Acrobat
Meeting minutes
Organizational skills
Confidentiality
Time management
Software training
Typing

Benefits

Municipal Pension Plan
Generous vacation allowance
Life insurance
Sick benefits
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administration
Non-profit
Facility Management
Supervision
Executive Support
Microsoft Office
Adobe Acrobat
Sharepoint
Sharevision
Business Administration
Social Services
Unionized Environment
Project Management
Stakeholder Management
Confidentiality
Event Planning
Meeting Minutes
Budgeting
Operations

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