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Added 1 min ago
Warehouse Shipping & Receiving
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…inventory, consumables, and samples required to support laboratory operations. The role maintains accurate inventory records within the SDE Flex system and provides operational support…
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Associate Payroll
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Full-time
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Kinterra Professional Services Group

Group Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Oct 21, 2026
Experience: 2 – 5 years of progressive Executive Assistant experience supporting Partners, Managing Directors, C-suite executives, or equivalent senior leadership.
Posting language: English
Posted: Sep 21, 2026

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Original job description

About Us

Kinterra is a private equity platform dedicated to building secure supply chains for the modern economy by acquiring and developing critical minerals and related infrastructure assets. With approximately US$1.5 billion in committed capital, Kinterra invests in high-quality, development-stage mining and downstream infrastructure projects to enable the energy transition, support infrastructure expansion, and advance global manufacturing resilience.

We work alongside our portfolio companies to unlock value through active ownership, deep technical expertise, and disciplined project development. Our culture is rooted in collaboration, accountability, and excellence in execution.

About the Role

Kinterra is seeking an experienced Executive Assistant to provide exceptional executive support while overseeing the day-to-day operations of our Toronto office. This is a highly visible, firmwide role that partners closely with multiple senior leaders to ensure seamless administrative operations and an exceptional workplace experience.

The successful candidate will manage complex executive calendars, coordinate meetings and travel, oversee expenses, liaise with office vendors, support facilities management, coordinate employee onboarding, and lead a variety of administrative projects. They will play a key role in maintaining an efficient, professional, and well-organized office environment while enabling senior leadership to operate effectively.

This opportunity is ideal for a polished, proactive, and highly organized professional who thrives in a fast-paced private equity environment. The successful candidate exercises sound judgment, anticipates the needs of executives and the business, follows through on commitments, and consistently delivers a high standard of service to internal and external stakeholders.

Key Responsibilities:

Executive Calendar Management:

Complex calendar support across multiple time zones
Coordinate internal and external meetings, board meetings, and executive sessions with precision and foresight
Proactively anticipate scheduling conflicts and resolve efficiently
Ensure executives are fully briefed and prepared for each engagement

International & Domestic Travel Coordination

Plan, book, and manage comprehensive domestic and international travel itineraries including flights, hotels, ground transportation, and visa requirements
Coordinate travel logistics for Project Directors across Kinterra’s portfolio companies
Anticipate and resolve travel disruptions swiftly and professionally

Executive Expense Management

Manage corporate cards, expense reconciliations, and reporting for Partners
Ensure timely and accurate submission of expense reports
Maintain compliance with firm expense policies

Board & AGM Support:

Coordinate board meeting logistics including scheduling, materials preparation, and distribution
Support Annual General Meeting (AGM) planning, coordination, and execution
Liaise with board members, external advisors, and internal stakeholders

Stakeholder & Communications Management:

Serve as a professional and personable interface for executives with internal teams, portfolio companies, and external partners
Draft and manage executive correspondence, presentations, and communications
Build trusted relationships with Finance, People & Culture, Project Directors, and Investment Team

Administrative Operations & Process Improvement

Identify and implement improvements to administrative processes and efficiencies across the executive function
Maintain organized filing systems, documentation, and records management
Manage ad hoc projects and special assignments as directed by senior leadership

What you Bring

Required:

2 – 5 years of progressive Executive Assistant experience supporting Partners, Managing Directors, C-suite executives, or equivalent senior leadership.
Background within Private Equity, Legal, or Financial Services
Exceptional written and verbal communication skills with strong executive presence.
High level of professionalism, discretion, and integrity in handling confidential information.

Preferred:

Prior experience in a Private Equity, Investment Management, or Legal environment.
Exposure to mining, infrastructure, or global business contexts.
Experience supporting executives across multiple geographies and time zones.

This posting reflects a new current vacancy and Kinterra’s commitment to a fair and transparent recruitment process. We use AI enabled tools to support parts of the hiring process, however they are guided closely by humans. All interviewed candidates will be notified of the hiring outcome within 45 days, and accommodations are available upon request. Estimated salary range for this role, dependent candidate experience, is $90,000-$110,000

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More about this job

Responsibilities

The Executive Assistant will manage complex executive calendars, travel logistics, and expense reporting while overseeing daily operations of the Toronto office. They will also provide support for board meetings and facilitate administrative projects to ensure senior leadership operates effectively.

Requirements

Candidates must have 2–5 years of progressive experience supporting senior executives within private equity, legal, or financial services environments. Strong communication skills, professional discretion, and the ability to manage complex logistics across multiple time zones are required.

Skills

Executive Calendar Management
Travel Coordination
Expense Management
Board Meeting Support
Stakeholder Management
Administrative Operations
Project Management
Office Management
Communication
Discretion
Professionalism
Scheduling
Facilities Management
Onboarding
Record Management

Visa sponsorship

Not detected in the job text

Keywords

Private Equity
Executive Assistant
Calendar Management
Travel Coordination
Expense Management
Board Meetings
Office Management
Facilities Management
Stakeholder Management
Administrative Support
Project Development
Energy Transition
Infrastructure
Mining
Corporate Governance
Professional Services
Financial Services
Legal Services
Onboarding
Record Management

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