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Added 3 mins ago
MT
CAN: Accounting & Payroll Supervisor - Barrie
MV Transportation
Barrie, ON
- Full-time
Position Summary: Reporting to the Accounting Manager, the Accounting & Payroll Supervisor provides support to the overall business but more specifically is a key member of the accounting…
Added 3 mins ago
MC
Project Administrator
Morgan Construction & Environmental Ltd.
AB · Edmonton, AB
- Other
Certificate from a recognized Office Administration, Accounting or Finance Program;
Added 3 mins ago
R
Senior Manager - WM Business Risk
RBC
Toronto, ON
- Full-time
The Senior Manager, Business Risk, provides support to RBC Wealth Management (WM) Canada’s Operational Risk management leadership, by providing expertise, advice and counsel, enhancing…
Added 3 mins ago
WC
Pricing Analyst
Waste Connections
Vancouver, BC
- Full-time
The Pricing Analyst supports the Controller and Sales Manager with customer quotes, bids, RFPs, and contract opportunities. Responsibilities include preparing and reviewing pricing,…
Added 3 mins ago
A
Deal Desk Specialist
Assent
Ottawa, ON
- $70,000 to $75,000 CAD / year
- Full-time
…quotes, navigating approvals, and partnering with Legal and Finance on contract terms. You’ll also serve as a go-to resource for our Deal Desk…
Added 3 mins ago
A
Deal Desk Coordinator
Assent
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
…work alongside our Deal Desk Specialist and Sales Operations Manager, generating quotes, processing orders, and supporting the approvals queue. It’s a hands-on role with a lot of learning…
Added 18 mins ago
GC
Senior Financial Analyst, Programs
Grand Challenges Canada
Toronto, ON
- Full-time
Reporting to the Finance Manager, Programs, the Senior Financial Analyst (SFA) position will play an
Added 18 mins ago
FI
Project Manager - IT - Expert
FP Inc.
Toronto, ON
- $90 to $102 CAD / hour
- Contract
Define and implement project and/or program governance, RACI frameworks, and operating cadences for multi-workstream initiatives, both in early stages of execution and in flight with mature…
Added 18 mins ago
RC
Service Writer at Prairie AG
Reesink Canada
AB · Blackfoot, AB
- Full-time
The Service Writer is the main point of contact for working with the Service Manager and shop on all work orders and administrative duties that support the Service Department. This position…
Added 18 mins ago
CL
Customer Processing Representative, temporary full-time
Canada Life
London, ON
- Full-time
Reporting to the Administration Manager, the Customer Processing Representative provides administrative support for Group Retirement Plans, including RRSPs, RPPs, DPSPs, and non-registered…
Added 18 mins ago
Y
IT Help Desk Support I
YNCU
Kitchener, ON
- $53,000 to $62,000 USD / year
- Full-time
Reports to: Manager, IT Operations & Infrastructure
Added 18 mins ago
ST
Associate - Launch Program
SS&C Technologies
Mississauga, ON
- Full-time
Associate – Launch Program, Investor Services
Added 18 mins ago
MC
Payroll Supervisor
MVT Canadian Bus Inc.
Barrie, ON
- Full-time
Reporting to the Accounting Manager, the Accounting & Payroll Supervisor provides support to the overall business but more specifically is a key member of the accounting team, providing…
Added 18 mins ago
TB
Accounts Payable Analyst
The Beer Store
Bolton, ON
- Full-time
We are currently searching for an Accounts Payable Analyst, reporting to the Manager, Shared Services. This vacancy is a full-time, permanent opportunity. The Accounts Payable Analyst is…
Added 18 mins ago
VT
Project Manager
Valiant TMS
Windsor, ON
- Full-time
Valiant TMS, a global industry leader, is seeking a is seeking a Project Manager to join our Body in White division. In this role, you will lead projects through the design, manufacturing,…
Added 18 mins ago
E
Manager, Core Audit - Assurance - Saskatoon
EY
Saskatoon, SK
- Full-time
As an Assurance Manager, you will be a professional member of Assurance practice. Together with our substantial investments in technology, knowledge, and learning resources for our audit…
Added 18 mins ago
BS
Estimator, Senior
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Laval, QC
- $95,000 to $105,000 CAD / year
- Full-time
Participate upon hire in a company match RSP/DPSP program (2-year vesting period).
Added 18 mins ago
OS
Economist
Ontario Securities Commission
Toronto, ON · CA ON Toronto
- Full-time
Reporting to the Manager, Research and Analysis, the Economist will contribute to the analysis of policy issues and market trends by conducting quantitative and qualitative research;…
Added 18 mins ago
T
Senior Manager, Operational Resiliency Advisor
TD
Toronto, ON
- Full-time
…Resilience Advisor will act as the key voice of the resilience program while providing value-added support to effectively and efficiently support, measure, manage, and report on the state…
Added 18 mins ago
Group Collections and Commissions Specialist, Senior
Equitable
Waterloo, ON
…improvements, and partnering with stakeholders across Sales, Finance, Operations, IT, Legal, Compliance, and Audit. This role offers the opportunity to take ownership of critical…
Added 18 mins ago
T
Manager, Compliance Governance & Operations (5664)
TD
Toronto, ON
- Full-time
…alert disposition, reporting on the state of the Surveillance program to the Board, senior management, and regulators, as needed, and providing effective check and…
Added 18 mins ago
T
Canadian Commercial Banking Associate
TD
Windsor, ON
- Full-time
Your first 6 months will include on-site coaching in one of our commercial units, as well as a structured training program before moving up to become an Analyst on a team with a…
Added 18 mins ago
S
Planificateur·trice de marchandises // Merchandise Planner
SSENSE
Montreal, QC
- Full-time
…Planner to join our team! Reporting to the Merchandise Planning Manager, you will be the inventory driver, responsible for creating and executing strong brand strategies that optimize…
Added 18 mins ago
VC
Sales Manager / Sales Coach-Trainer, Working Capital
Vault Credit Corporation
Montreal, QC
- Full-time
…checks. It also distributes leads, backs up the Toronto sales manager, helps run the office and its culture, and leads the team when the Director of Sales is…
Added 18 mins ago
MU
Associate Director of Administration
McGill University
Glen · MUHC-GLEN
- Full-time
…the financial, academic, and administrative needs, as well as program development and operational management, of the assigned group of departments. The Associate Director of Administration…

Kintetsu World Express

Administrative Specialist

Mississauga, ON, Canada

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution. · Full-time

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Job details

Pay: Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

New Opportunity - Actively Recuriting

About Us

At KWE, we are one of Canada’s fastest growing 3PL service providers. With a global network and a commitment to excellence, we deliver world-class logistics solutions to our customers. Our success is built on the dedication of our people; many of our leaders started in entry-level roles and grew their careers with us. If you’re looking for a place where hard work and ambition are recognized and rewarded, we’d love to meet you.

The Opportunity

We are seeking an Administrative Specialist to support the Administration Department and ensure the smooth and efficient execution of day-to-day administrative activities. In this role, you will assist the Administration & Procurement Manager with a variety of administrative duties and requirements, helping to maintain organized processes and effective operations across our Canadian Operations.

In addition, you will provide administrative support across the department, coordinate day-to-day requirements, and contribute to ensuring that administrative tasks are completed accurately, efficiently, and in a timely manner.

What You’ll Do

Maintain and oversee landline and mobile phone systems and related portals.
Review, process, and file accounts payable invoices.
Liaise with vendors to resolve invoice discrepancies and outstanding issues.
Coordinate and manage travel arrangements and bookings for employees across Canada.
Input and distribute exchange rate information through UFS+/SENS.
Monitor, process, and maintain records of cargo and freight claims across all departments, including reporting and tracking key metrics.
Review credit card transactions, reconcile payments, and process accordingly.
Verify customer credit application information and supporting documentation to ensure completeness for management review.
Maintain accurate credit account records and update customer credit information within internal systems.
Prepare and maintain comprehensive purchasing records, including costs, orders, and issue resolutions.
Build and maintain effective working relationships with suppliers.
Monitor inventory levels and recommend stock adjustments as needed.
Perform reception and front-office responsibilities, including answering phones, greeting visitors, handling mail and courier services, ordering office and kitchen supplies, and coordinating lunch set-up and clean-up.
Collaborate with internal departments to support projects and activities, while serving as a point of contact for external administrative matters.
Provide administrative support to the Administration team and carry out additional job-related duties as assigned by management.

What You Bring

Fluency in English, with the ability to communicate clearly and professionally.
Strong listening, verbal, and written communication skills, demonstrating a positive, professional, and customer-focused approach.
One to three years of administrative experience in a professional environment.
Ability to interpret, analyze, and follow established business policies, procedures, and guidelines.
Proven ability to manage multiple priorities in a fast-paced environment while meeting strict deadlines.
Self-motivated and proactive, with the initiative to identify solutions, maintain focus, and ensure a high level of accuracy and attention to detail.
Ability to work effectively both independently and as part of a collaborative team.
Reliable, punctual, and dependable with a strong work ethic.
Proficient in Microsoft Excel, Word, and Outlook, with experience using database systems and maintaining accurate records.

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.

Why Join KWE?

Fast-paced, dynamic environment with a great team
Opportunity for advancement
Generous bonus program linked to company & individual success
Competitive and equitable compensation packages
Comprehensive group benefits
Company paid pension program
Accessible and inclusive work environment
Flexible / hybrid work arrangements

If you’re ready to take the next step in your career and contribute to a growing organization, we’d love to hear from you!

KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please email Canada.hr@kwe.com.

For general information on accommodations in our workplace, see our Accessibility Standard for Customer Service, posted on our web site at: https://www.kwe.com/local/canada/en/careers/

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More about this job

Responsibilities

Support the Administration Department by managing invoices, vendor issues, travel arrangements, claims, credit records, purchasing documentation, inventory, and phone systems. Handle reception and office coordination duties while collaborating with internal teams and external contacts to keep administrative operations accurate and efficient.

Requirements

Requires one to three years of administrative experience, professional English communication skills, and proficiency in Microsoft Excel, Word, Outlook, and database systems. Candidates should be organized, accurate, dependable, and able to follow procedures, manage competing priorities, meet deadlines, and work independently or collaboratively.

Skills

Administrative Support
Accounts Payable
Invoice Processing
Vendor Relations
Travel Coordination
Claims Tracking
Credit Account Administration
Purchasing Records
Inventory Monitoring
Reception
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Time Management

Benefits

Bonus Program
Competitive Compensation
Group Benefits
Company-Paid Pension
Flexible Work Arrangements
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administration
Administrative Support
Accounts Payable
Invoice Processing
Vendor Management
Travel Arrangements
Exchange Rates
UFS+
SENS
Cargo Claims
Freight Claims
Credit Card Reconciliation
Credit Applications
Credit Account Records
Purchasing
Supplier Relations
Inventory Management
Reception
Front Office
Mail and Courier Services
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Logistics
Supply Chain
3PL

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