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Added 1 min ago
AS
Director of Retail Operations
Adrenalin Source For Sports
Calgary, AB
- Full-time
From store profitability and inventory accuracy to merchandising and customer service, you’ll connect the pieces that create a consistently strong retail experience.
Added 1 min ago
BI
Food Service Team Member
Bento Inc.
Calgary, AB
- $17 CAD / hour
- Full-time
…ensuring food safety standards, tracking production, managing inventory, and collaborating with store employees in a fast-paced environment. Full training is provided; prior sushi…
Added 1 min ago
UI
Inside Sales Specialist
UAP Inc.
Dryden, ON
- Full-time
…single large customer. This role delivers responsive, end-to-end support from initial inquiry through product sourcing, pricing, order placement, logistics coordination, delivery, and issue…
Added 1 min ago
AD
Shipper / Receiver
Avery Dennison
Kitchener, ON
- $18 to $23 CAD / hour
- Full-time
…accurately record production data and movement of materials in the Inventory Management…
Added 1 min ago
PQ
Help Desk Analyst
Prime Quadrant
Toronto, ON
- $70,000 to $85,000 CAD / year
- Full-time
The Helpdesk Analyst is the first point of contact for technology support across the organization. This role is responsible for resolving day-to-day technology issues, supporting employee…
Added 1 min ago
AK
Financial Controller
Arctic Kingdom
Mississauga, ON
- Full-time
Run full-cycle accounting in QuickBooks Online: AP, AR, bank and credit card reconciliations, prepaids, inventory, journal entries, intercompany transactions and financial reporting.
Added 1 min ago
P
Reimbursement & Logistics Manager
Pharmacy.ca
Toronto, ON · North York, ON
- $90,000 to $120,000 CAD / year
- Full-time
…in specialty pharmacy, pharmaceutical reimbursement, patient support programs, or pharmaceutical…
Added 1 min ago
IE
Office Coordinator
INK Entertainment Group
Toronto, ON
- Full-time
INK Entertainment is seeking an organized, proactive, and service-oriented Office Coordinator to support the day-to-day operations of our Head Office, in office 5 days a week in Yorkville.…
Added 1 min ago
FB
Janitor
Farm Boy Inc.
Ottawa, ON
- $17.95 CAD / hour
- Full-time
…detail, pride in your work, and a customer-first mindset, you’ll support both our customers and Team Members by maintaining shared spaces and contributing to a positive in-store experience.…
Added 1 min ago
Warehouse Associate – Temp to Permanent
Pantos Logistics Canada Inc.
Windsor, ON
…logistics solutions covering customs clearance, production support, storage, and inbound/outbound transportation through multiple modes, including ocean, air, truck, and express…
Added 1 min ago
SC
Mall Store Sales Associate (Fairview, Scarborough Town, Hillcrest) - Full-Time Permanent
Sleep Country
Toronto, ON · North York, ON
- Full-time
Assist with receiving, organizing, and completing inventory counts to ensure accurate stock levels.
Added 1 min ago
SC
Finance and Operations Assistant
Securitas Canada
Toronto, ON
- Full-time
Manage uniform inventory, preparing uniforms and contacting security guards at the direction of the Area Trainer.
Added 1 min ago
S
General Clerk (Scottsdale Centre)
Save-On-Foods
Delta, BC · Scottsdale Centre - Delta BC
- Part-time
Added 1 min ago
S
Overnight General Clerk (Scottsdale Centre)
Save-On-Foods
Delta, BC · Scottsdale Centre - Delta BC
- Part-time
Added 1 min ago
S
Department Manager, Deli
Save-On-Foods
Winfield, BC
- Full-time
Leading inventory counts/period end of the department and resolving issues as required.
Added 1 min ago
S
Grocery Clerk
Save-On-Foods
Airdrie, AB
- Part-time
Added 1 min ago
TG
Reception + Retail Associates
Tommy Gun's Original Barbershop
Oshawa, ON
- Full-time
Familiarity with visual merchandising and product inventory (an asset)
Added 1 min ago
TG
Reception + Retail Associates
Tommy Gun's Original Barbershop
Kitchener, ON
- Part-time
Familiarity with visual merchandising and product inventory (an asset)
Added 1 min ago
Field Support - Recreational Sports
Community Sports Partners
Toronto, ON
Field Support staff play a critical role in maintaining facility standards, supporting league and program operations, completing routine maintenance, managing equipment and inventory, and…
Added 1 min ago
Field Support - Recreational Sports
Community Sports Partners
Mississauga, ON
Field Support staff play a critical role in maintaining facility standards, supporting league and program operations, completing routine maintenance, managing equipment and inventory, and…
Added 1 min ago
Field Support - Recreational Sports
Community Sports Partners
Toronto, ON · Etobicoke, Ontario
Field Support staff play a critical role in maintaining facility standards, supporting league and program operations, completing routine maintenance, managing equipment and inventory, and…
Added 1 min ago
Senior Corporate Accountant
Destination Canada
Vancouver, BC
Period-End Close: Coordinates assigned period-end close activities and works with Corporate Accountants to support the complete, accurate and timely preparation of journal entries,…
Added 1 min ago
BT
Driver
Bumper To Bumper Auto Parts
Sutton, QC
- Full-time
Participate in cycle count programs and annual physical inventory
Added 1 min ago
Coordinator, Warehouse - Road
DSV
Brampton, ON
Support freight and cargo handling functions directly as required
Added 1 min ago
Utility Worker, Supply and Distribution
Nova Scotia Health and IWK Health
Halifax, NS
Union Status: Unifor Service, Support Bargaining Unit

Kintetsu World Express

Administrative Specialist

Mississauga, ON, Canada

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution. · Full-time

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Job details

Pay: Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

New Opportunity - Actively Recuriting

About Us

At KWE, we are one of Canada’s fastest growing 3PL service providers. With a global network and a commitment to excellence, we deliver world-class logistics solutions to our customers. Our success is built on the dedication of our people; many of our leaders started in entry-level roles and grew their careers with us. If you’re looking for a place where hard work and ambition are recognized and rewarded, we’d love to meet you.

The Opportunity

We are seeking an Administrative Specialist to support the Administration Department and ensure the smooth and efficient execution of day-to-day administrative activities. In this role, you will assist the Administration & Procurement Manager with a variety of administrative duties and requirements, helping to maintain organized processes and effective operations across our Canadian Operations.

In addition, you will provide administrative support across the department, coordinate day-to-day requirements, and contribute to ensuring that administrative tasks are completed accurately, efficiently, and in a timely manner.

What You’ll Do

Maintain and oversee landline and mobile phone systems and related portals.
Review, process, and file accounts payable invoices.
Liaise with vendors to resolve invoice discrepancies and outstanding issues.
Coordinate and manage travel arrangements and bookings for employees across Canada.
Input and distribute exchange rate information through UFS+/SENS.
Monitor, process, and maintain records of cargo and freight claims across all departments, including reporting and tracking key metrics.
Review credit card transactions, reconcile payments, and process accordingly.
Verify customer credit application information and supporting documentation to ensure completeness for management review.
Maintain accurate credit account records and update customer credit information within internal systems.
Prepare and maintain comprehensive purchasing records, including costs, orders, and issue resolutions.
Build and maintain effective working relationships with suppliers.
Monitor inventory levels and recommend stock adjustments as needed.
Perform reception and front-office responsibilities, including answering phones, greeting visitors, handling mail and courier services, ordering office and kitchen supplies, and coordinating lunch set-up and clean-up.
Collaborate with internal departments to support projects and activities, while serving as a point of contact for external administrative matters.
Provide administrative support to the Administration team and carry out additional job-related duties as assigned by management.

What You Bring

Fluency in English, with the ability to communicate clearly and professionally.
Strong listening, verbal, and written communication skills, demonstrating a positive, professional, and customer-focused approach.
One to three years of administrative experience in a professional environment.
Ability to interpret, analyze, and follow established business policies, procedures, and guidelines.
Proven ability to manage multiple priorities in a fast-paced environment while meeting strict deadlines.
Self-motivated and proactive, with the initiative to identify solutions, maintain focus, and ensure a high level of accuracy and attention to detail.
Ability to work effectively both independently and as part of a collaborative team.
Reliable, punctual, and dependable with a strong work ethic.
Proficient in Microsoft Excel, Word, and Outlook, with experience using database systems and maintaining accurate records.

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.

Why Join KWE?

Fast-paced, dynamic environment with a great team
Opportunity for advancement
Generous bonus program linked to company & individual success
Competitive and equitable compensation packages
Comprehensive group benefits
Company paid pension program
Accessible and inclusive work environment
Flexible / hybrid work arrangements

If you’re ready to take the next step in your career and contribute to a growing organization, we’d love to hear from you!

KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please email Canada.hr@kwe.com.

For general information on accommodations in our workplace, see our Accessibility Standard for Customer Service, posted on our web site at: https://www.kwe.com/local/canada/en/careers/

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More about this job

Responsibilities

Support the Administration Department by managing invoices, vendor issues, travel arrangements, claims, credit records, purchasing documentation, inventory, and phone systems. Handle reception and office coordination duties while collaborating with internal teams and external contacts to keep administrative operations accurate and efficient.

Requirements

Requires one to three years of administrative experience, professional English communication skills, and proficiency in Microsoft Excel, Word, Outlook, and database systems. Candidates should be organized, accurate, dependable, and able to follow procedures, manage competing priorities, meet deadlines, and work independently or collaboratively.

Skills

Administrative Support
Accounts Payable
Invoice Processing
Vendor Relations
Travel Coordination
Claims Tracking
Credit Account Administration
Purchasing Records
Inventory Monitoring
Reception
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Time Management

Benefits

Bonus Program
Competitive Compensation
Group Benefits
Company-Paid Pension
Flexible Work Arrangements
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administration
Administrative Support
Accounts Payable
Invoice Processing
Vendor Management
Travel Arrangements
Exchange Rates
UFS+
SENS
Cargo Claims
Freight Claims
Credit Card Reconciliation
Credit Applications
Credit Account Records
Purchasing
Supplier Relations
Inventory Management
Reception
Front Office
Mail and Courier Services
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Logistics
Supply Chain
3PL

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