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Added 14 mins ago
W
Project Engineer
Worley
Vancouver, BC
- Full-time
…procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we…
Added 44 mins ago
E
Membership Sales Advisors, Toronto
Equinox
Toronto, ON
- Full-time
…securing member referrals. Under the management of a General Manager, the support of a Regional Manager and a sales team of 3-4 individuals, Advisors must display, have knowledge of and…
Added 1 hour ago
KD
Premier·ère comptable | Senior Accountant
Keurig Dr Pepper
Montreal, QC
- Full-time
Reporting to the Accounting Manager-Canada, the Senior Accountant will primarily support the Canadian operations and the global derivatives portfolio of KDP. Requires a problem-solving…
Added 1 hour ago
EC
PS C&I National Sales Manager
Eaton Corporation
Toronto, ON · Windsor, ON · Ottawa, ON · Mississauga, ON · Burlington, ON · Milton, ON · Montreal, QC · Brossard, QC · Delta, BC · Airdrie, AB · Edmonton, AB · Calgary, AB
- Full-time
The Power Systems (PS) Commercial/Industrial (C&I) National Sales Manager (NSM) position requires a highly motivated, preferably competitive personality, with strong leadership and…
Added 1 hour ago
(CAN) Cosmetics Associate (Part Time)
Walmart Canada
Gander, NL
Refers appropriate service and transactional requests to the Customer Service Manager as needed and supports Front End and store operations when required.
Added 1 hour ago
(CAN) Consumables Associate (Part Time)
Walmart Canada
Gander, NL
Assists customers by promoting products/services, locating merchandise and making purchase decisions.
Added 1 hour ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Welland, ON
- Contract
Assisting with OTC Operations and ordering, stocking, cashier duties as assigned by OTC Manager and/or Pharmacist.
Added 1 hour ago
CO
Assistant Manager, Transportation Planning
City of Nanaimo
BC · British Columbia, Canada
- Full-time
Assistant Manager, Revenue Services - City of Nanaimo
Added 1 hour ago
TC
Pharmacy Assistant Specialty - Express Scripts Canada
The Cigna Group
Mississauga, ON
- Full-time
- Other
Express Scripts Canada is a leading health benefits manager and has been recognized as one of the most innovative. Our clients include Canada's leading insurers, third party administrators…
Added 1 hour ago
TC
Production Pharmacy Assistant - Express Scripts Canada
The Cigna Group
Mississauga, ON
- Full-time
- Other
Express Scripts Canada is a leading health benefits manager and has been recognized as one of the most innovative. Our clients include Canada's leading insurers, third party administrators…
Added 1 hour ago
TC
Registered Pharmacy Technician - Express Scripts Canada
The Cigna Group
Mississauga, ON
- Full-time
- Other
We are actively looking for Registered Pharmacy Technicians to support the day-to-day operations of the Mississauga Pharmacy operation weekdays Monday through Friday 7:30am to 6:00pm
Added 1 hour ago
WC
(CAN) Customer Service Manager
Walmart Canada
Hinton, AB
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 1 hour ago
IH
Manager | Human Resources Operations
Interior Health Authority
Kelowna, BC
- Full-time
The Manager, Human Resources Operations (Manager) promotes and fosters a consultative and problem-solving human resources approach and is responsible to provide leadership, guidance, advice…
Added 1 hour ago
MPD Technology - Automation Manager
Beyond Energy Services & Technology
Calgary, AB
The MPD Automation Manager owns the full controls and electrical lifecycle of our Managed Pressure Drilling systems, from concept to rig-site support. This covers PLC and HMI software,…
Added 1 hour ago
H
Lead Field Service Technician
Honeywell
Hamilton, ON
- Full-time
In this role, you will impact the success of our field service operations, customer satisfaction, and the growth of the organization. You will work with critical building management, HVAC…
Added 2 hours ago
WC
(CAN) Cosmetics Associate
Walmart Canada
Yellowknife, NT
- Full-time
Refers appropriate service and transactional requests to the Customer Service Manager as needed and supports Front End and store operations when required.
Added 2 hours ago
WC
(CAN) Consumables Associate
Walmart Canada
Yellowknife, NT
- Full-time
Assists customers by promoting products/services, locating merchandise and making purchase decisions.
Added 2 hours ago
IW
Coordinator, Region Office Operations (12 Months Contract) - Mississauga, ON
IG Wealth Management
ON · Ontario, Canada
- Contract
DEPARTMENT SUMMARY: The Region Office Operations Division is responsible for providing operational and administrative support services to members of the Advisor network in Region and…
Added 2 hours ago
WC
(CAN) Front End Checkout Team Associate
Walmart Canada
Steinbach, MB
- Full-time
Refers appropriate service and transactional items to a Customer Service Manager or Front End Team Lead.
Added 2 hours ago
WC
(CAN) Préposé aux caisses libre-service
Walmart Canada
Val-d'Or, QC
- Full-time
…opportunity to build valuable skills in customer service and retail operations. The Self‑Checkout Attendant supports a positive shopping experience by providing friendly, helpful service…
Added 2 hours ago
CC
Data Engineer
Canadian Cancer Society
Ottawa, ON
- Full-time
Reporting to the Senior Manager, Data Engineering & Services, the Data Engineer is involved in designing, developing, maintaining and optimizing data platform services, meta-data driven…
Added 2 hours ago
WC
(CAN) Customer Service Manager
Walmart Canada
Quesnel, BC
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 2 hours ago
WC
(CAN) Préposé aux caisses libre-service
Walmart Canada
Saint-Georges, QC · St-Georges, QC
- Full-time
…opportunity to build valuable skills in customer service and retail operations. The Self‑Checkout Attendant supports a positive shopping experience by providing friendly, helpful service…
Added 2 hours ago
WC
Full Time(CAN) Customer Service Manager
Walmart Canada
Charlottetown, PE
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 2 hours ago
CR
Bilingual Maintenance Manager (French & English)
COGIR Real Estate
Orleans, ON
- Full-time
As our next Maintenance Manager you are a maintenance professional ready to engage in hands-on tasks when needed. As a working manager, you will guide the environmental services team in…

Kintetsu World Express

Administrative Specialist

Mississauga, ON, Canada

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution. · Full-time

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Job details

Pay: Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

New Opportunity - Actively Recuriting

About Us

At KWE, we are one of Canada’s fastest growing 3PL service providers. With a global network and a commitment to excellence, we deliver world-class logistics solutions to our customers. Our success is built on the dedication of our people; many of our leaders started in entry-level roles and grew their careers with us. If you’re looking for a place where hard work and ambition are recognized and rewarded, we’d love to meet you.

The Opportunity

We are seeking an Administrative Specialist to support the Administration Department and ensure the smooth and efficient execution of day-to-day administrative activities. In this role, you will assist the Administration & Procurement Manager with a variety of administrative duties and requirements, helping to maintain organized processes and effective operations across our Canadian Operations.

In addition, you will provide administrative support across the department, coordinate day-to-day requirements, and contribute to ensuring that administrative tasks are completed accurately, efficiently, and in a timely manner.

What You’ll Do

Maintain and oversee landline and mobile phone systems and related portals.
Review, process, and file accounts payable invoices.
Liaise with vendors to resolve invoice discrepancies and outstanding issues.
Coordinate and manage travel arrangements and bookings for employees across Canada.
Input and distribute exchange rate information through UFS+/SENS.
Monitor, process, and maintain records of cargo and freight claims across all departments, including reporting and tracking key metrics.
Review credit card transactions, reconcile payments, and process accordingly.
Verify customer credit application information and supporting documentation to ensure completeness for management review.
Maintain accurate credit account records and update customer credit information within internal systems.
Prepare and maintain comprehensive purchasing records, including costs, orders, and issue resolutions.
Build and maintain effective working relationships with suppliers.
Monitor inventory levels and recommend stock adjustments as needed.
Perform reception and front-office responsibilities, including answering phones, greeting visitors, handling mail and courier services, ordering office and kitchen supplies, and coordinating lunch set-up and clean-up.
Collaborate with internal departments to support projects and activities, while serving as a point of contact for external administrative matters.
Provide administrative support to the Administration team and carry out additional job-related duties as assigned by management.

What You Bring

Fluency in English, with the ability to communicate clearly and professionally.
Strong listening, verbal, and written communication skills, demonstrating a positive, professional, and customer-focused approach.
One to three years of administrative experience in a professional environment.
Ability to interpret, analyze, and follow established business policies, procedures, and guidelines.
Proven ability to manage multiple priorities in a fast-paced environment while meeting strict deadlines.
Self-motivated and proactive, with the initiative to identify solutions, maintain focus, and ensure a high level of accuracy and attention to detail.
Ability to work effectively both independently and as part of a collaborative team.
Reliable, punctual, and dependable with a strong work ethic.
Proficient in Microsoft Excel, Word, and Outlook, with experience using database systems and maintaining accurate records.

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.

Why Join KWE?

Fast-paced, dynamic environment with a great team
Opportunity for advancement
Generous bonus program linked to company & individual success
Competitive and equitable compensation packages
Comprehensive group benefits
Company paid pension program
Accessible and inclusive work environment
Flexible / hybrid work arrangements

If you’re ready to take the next step in your career and contribute to a growing organization, we’d love to hear from you!

KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please email Canada.hr@kwe.com.

For general information on accommodations in our workplace, see our Accessibility Standard for Customer Service, posted on our web site at: https://www.kwe.com/local/canada/en/careers/

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More about this job

Responsibilities

Support the Administration Department by managing invoices, vendor issues, travel arrangements, claims, credit records, purchasing documentation, inventory, and phone systems. Handle reception and office coordination duties while collaborating with internal teams and external contacts to keep administrative operations accurate and efficient.

Requirements

Requires one to three years of administrative experience, professional English communication skills, and proficiency in Microsoft Excel, Word, Outlook, and database systems. Candidates should be organized, accurate, dependable, and able to follow procedures, manage competing priorities, meet deadlines, and work independently or collaboratively.

Skills

Administrative Support
Accounts Payable
Invoice Processing
Vendor Relations
Travel Coordination
Claims Tracking
Credit Account Administration
Purchasing Records
Inventory Monitoring
Reception
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Time Management

Benefits

Bonus Program
Competitive Compensation
Group Benefits
Company-Paid Pension
Flexible Work Arrangements
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administration
Administrative Support
Accounts Payable
Invoice Processing
Vendor Management
Travel Arrangements
Exchange Rates
UFS+
SENS
Cargo Claims
Freight Claims
Credit Card Reconciliation
Credit Applications
Credit Account Records
Purchasing
Supplier Relations
Inventory Management
Reception
Front Office
Mail and Courier Services
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Logistics
Supply Chain
3PL

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