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Added 14 mins ago
MT
CAN: Accounting & Payroll Supervisor - Barrie
MV Transportation
Barrie, ON
- Full-time
Maintains a professional demeanor and appearance a providing consistent example to operations staff
Added 14 mins ago
R
Senior Manager - WM Business Risk
RBC
Toronto, ON
- Full-time
Experience in securities operations within one or more businesses in WM or comparable businesses. Experience supporting Canadian investment dealers and/or trading.
Added 14 mins ago
R
Associate Director - Operational Excellence - Client Lifecycle Management (CLM)
RBC
Toronto, ON
- Full-time
…pillar. This role serves as a primary "doer" embedded within CLM operations, responsible for executing audit responses, managing action plans, and implementing control improvements. Unlike…
Added 14 mins ago
TC
Senior Strategic Sourcing Specialist
The CSL Group Inc
Montreal, QC
- Other
Work cross-functionally with Finance, Operations, Legal, and Engineering to align sourcing strategies with organizational goals.
Added 14 mins ago
RB
Associate Director - Operational Excellence - Client Lifecycle Management (CLM)
Royal Bank of Canada
Toronto, ON
- Full-time
…pillar. This role serves as a primary "doer" embedded within CLM operations, responsible for executing audit responses, managing action plans, and implementing control improvements. Unlike…
Added 14 mins ago
B
GTM Operations Analyst
Benevity
Remote, Canada
- Full-time
- Remote
We are looking for a GTM Operations Analyst, Lead to own and optimize end-to-end go-to-market operations across the full revenue lifecycle, from Marketing through Closed Won to Renewal and…
Added 14 mins ago
B
GTM Operations Analyst
Benevity
Remote, Canada
- $77,800 to $106,920 CAD / year
- Full-time
- Remote
We are looking for a GTM Operations Analyst, Lead to own and optimize end-to-end go-to-market operations across the full revenue lifecycle, from Marketing through Closed Won to Renewal and…
Added 14 mins ago
S
AP Analyst
Signode
Halton Hills, ON
- Full-time
…software, and equipment that optimize end-of-line packaging operations and protect products in transit. Signode brings this extensive product portfolio together under hundreds of trusted…
Added 14 mins ago
WC
Pricing Analyst
Waste Connections
Vancouver, BC
- Full-time
…and proposal write-ups. The role works closely with Sales and Operations to help develop competitive and profitable customer…
Added 14 mins ago
AI
Procurement Specialist
American Iron and Metal
Hamilton, ON
- Full-time
The Procurement Specialist plays a key role in supporting recycling operations by overseeing procurement and purchasing activities while ensuring inventory availability for critical parts,…
Added 14 mins ago
A
Deal Desk Specialist
Assent
Ottawa, ON
- $70,000 to $75,000 CAD / year
- Full-time
We’re looking for a Deal Desk Specialist to join our Sales Operations team and act as a trusted advisor to our global Account Executives (New Business and Customer Expansion) and Account…
Added 14 mins ago
A
Deal Desk Coordinator
Assent
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
We’re looking for a Deal Desk Coordinator to join our Ottawa-based Sales Operations team. You’ll work alongside our Deal Desk Specialist and Sales Operations Manager, generating quotes,…
Added 29 mins ago
TS
TDS Operations Analyst I, Client Enablement
TD Securities
Toronto, ON
- Full-time
Global Operations & Business Services Overview:
Added 29 mins ago
TS
TDS Operations Analyst II, Client Enablement
TD Securities
Toronto, ON
- Full-time
Global Operations & Business Services Overview:
Added 29 mins ago
C
Senior Specialist Procurement - Travel & HR
CN
Quebec, QC
- Full-time
Build strong working relationships with internal requestors and plant and field operations managers to support surplus identification and operational purchasing needs
Added 29 mins ago
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Business Analyst - Non-IT II
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 29 mins ago
AP
Operations Analyst - Entry to Mid Level
Abodex Process Systems Private Limited
Canada
- Full-time
We are seeking a detail-oriented and analytical Operations Analyst to support business operations through data analysis, process improvement, and performance monitoring. This role is…
Added 29 mins ago
W
Administrative Associate (LeBlanc Family Wealth)
Wellington-Altus
Kingston, ON
- Full-time
…projects and tasks to support the efficient and successful operations of the team. The role will act as a resource person for Associates and Advisors on the team, and will do so by…
Added 29 mins ago
CL
AVP Process Excellence
Canada Life
Toronto, ON
- Full-time
…leadership role within the Shared Services organization of Canadian Operations & Business Enablement. The role leads the Business Process Management team and a cross-functional centre of…
Added 29 mins ago
T
Senior Manager, Global Sponsorships - 12-month contract - Tangerine
Tangerine
Toronto, ON
- Contract
Creates an environment in which his/her team pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the…
Added 29 mins ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
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- Full-time
…Investigators, the Clinical Trial Billing Team and research operations to ensure financial integrity throughout the study…
Added 29 mins ago
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Strategic Analysis Superintendent
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- Full-time
…gold producer in the world. It produces precious metals from operations in Canada, Australia, Finland and Mexico and has a pipeline of high-quality exploration and development projects.…
Added 29 mins ago
RC
Service Writer at Prairie AG
Reesink Canada
AB · Blackfoot, AB
- Full-time
Added 29 mins ago
CL
Customer Processing Representative, temporary full-time
Canada Life
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- Full-time
Day to day, you’ll follow established processes, stay organized, and support team priorities to help keep operations running smoothly. Your attention to detail and ability to stay focused…
Added 29 mins ago
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Consultant SAP MM
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Kintetsu World Express

Administrative Specialist

Mississauga, ON, Canada

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution. · Full-time

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Job details

Pay: Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.
Job type: Full-time
Apply by: Dec 4, 2026
Posting language: English
Posted: Nov 4, 2026

Original job description

New Opportunity - Actively Recuriting

About Us

At KWE, we are one of Canada’s fastest growing 3PL service providers. With a global network and a commitment to excellence, we deliver world-class logistics solutions to our customers. Our success is built on the dedication of our people; many of our leaders started in entry-level roles and grew their careers with us. If you’re looking for a place where hard work and ambition are recognized and rewarded, we’d love to meet you.

The Opportunity

We are seeking an Administrative Specialist to support the Administration Department and ensure the smooth and efficient execution of day-to-day administrative activities. In this role, you will assist the Administration & Procurement Manager with a variety of administrative duties and requirements, helping to maintain organized processes and effective operations across our Canadian Operations.

In addition, you will provide administrative support across the department, coordinate day-to-day requirements, and contribute to ensuring that administrative tasks are completed accurately, efficiently, and in a timely manner.

What You’ll Do

Maintain and oversee landline and mobile phone systems and related portals.
Review, process, and file accounts payable invoices.
Liaise with vendors to resolve invoice discrepancies and outstanding issues.
Coordinate and manage travel arrangements and bookings for employees across Canada.
Input and distribute exchange rate information through UFS+/SENS.
Monitor, process, and maintain records of cargo and freight claims across all departments, including reporting and tracking key metrics.
Review credit card transactions, reconcile payments, and process accordingly.
Verify customer credit application information and supporting documentation to ensure completeness for management review.
Maintain accurate credit account records and update customer credit information within internal systems.
Prepare and maintain comprehensive purchasing records, including costs, orders, and issue resolutions.
Build and maintain effective working relationships with suppliers.
Monitor inventory levels and recommend stock adjustments as needed.
Perform reception and front-office responsibilities, including answering phones, greeting visitors, handling mail and courier services, ordering office and kitchen supplies, and coordinating lunch set-up and clean-up.
Collaborate with internal departments to support projects and activities, while serving as a point of contact for external administrative matters.
Provide administrative support to the Administration team and carry out additional job-related duties as assigned by management.

What You Bring

Fluency in English, with the ability to communicate clearly and professionally.
Strong listening, verbal, and written communication skills, demonstrating a positive, professional, and customer-focused approach.
One to three years of administrative experience in a professional environment.
Ability to interpret, analyze, and follow established business policies, procedures, and guidelines.
Proven ability to manage multiple priorities in a fast-paced environment while meeting strict deadlines.
Self-motivated and proactive, with the initiative to identify solutions, maintain focus, and ensure a high level of accuracy and attention to detail.
Ability to work effectively both independently and as part of a collaborative team.
Reliable, punctual, and dependable with a strong work ethic.
Proficient in Microsoft Excel, Word, and Outlook, with experience using database systems and maintaining accurate records.

Compensation: Salary range starting from $44,000 to $45,000 per year, with opportunities for growth and advancement based on performance and contribution.

Why Join KWE?

Fast-paced, dynamic environment with a great team
Opportunity for advancement
Generous bonus program linked to company & individual success
Competitive and equitable compensation packages
Comprehensive group benefits
Company paid pension program
Accessible and inclusive work environment
Flexible / hybrid work arrangements

If you’re ready to take the next step in your career and contribute to a growing organization, we’d love to hear from you!

KWE is committed to providing accessible employment practices. For more information about our accessible workplace, including disability accommodations required for the application process and beyond, please email Canada.hr@kwe.com.

For general information on accommodations in our workplace, see our Accessibility Standard for Customer Service, posted on our web site at: https://www.kwe.com/local/canada/en/careers/

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More about this job

Responsibilities

Support the Administration Department by managing invoices, vendor issues, travel arrangements, claims, credit records, purchasing documentation, inventory, and phone systems. Handle reception and office coordination duties while collaborating with internal teams and external contacts to keep administrative operations accurate and efficient.

Requirements

Requires one to three years of administrative experience, professional English communication skills, and proficiency in Microsoft Excel, Word, Outlook, and database systems. Candidates should be organized, accurate, dependable, and able to follow procedures, manage competing priorities, meet deadlines, and work independently or collaboratively.

Skills

Administrative Support
Accounts Payable
Invoice Processing
Vendor Relations
Travel Coordination
Claims Tracking
Credit Account Administration
Purchasing Records
Inventory Monitoring
Reception
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Time Management

Benefits

Bonus Program
Competitive Compensation
Group Benefits
Company-Paid Pension
Flexible Work Arrangements
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administration
Administrative Support
Accounts Payable
Invoice Processing
Vendor Management
Travel Arrangements
Exchange Rates
UFS+
SENS
Cargo Claims
Freight Claims
Credit Card Reconciliation
Credit Applications
Credit Account Records
Purchasing
Supplier Relations
Inventory Management
Reception
Front Office
Mail and Courier Services
Microsoft Excel
Microsoft Word
Microsoft Outlook
Database Systems
Recordkeeping
Logistics
Supply Chain
3PL

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