Executive assistant jobs in Burnaby, BC and nearby

Within 25 km

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Added 26 days ago
TU
Executive Assistant to the Dean
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
The Executive Assistant to the Dean provides executive-level confidential and complex administrative support to the Dean of Education and to the Dean’s Office leadership team as needed. As…
Added 1 month ago
MS
Executive Assistant/Office Manager
MPA Society
Vancouver, BC
- Full-time
POSITION: Executive Assistant/Office Manager, Regular Full-Time
Added 1 month ago
DE
Executive Assistant
Downtown Eastside Women s Centre
Vancouver, BC
- $31.69 to $34.97 CAD / hour
- Full-time
The Executive Assistant will provide administrative support to the Director, Specialized Services and Programs and Director, Direct Services as well as the other housing and specialized…
Added 1 month ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability,…
Added 1 month ago
KK
Executive Assistant
KLC kre-a-tiv
Surrey, BC
- Full-time
EXECUTIVE ASSISTANT - OPERATIONS, DESIGN STANDARDS & BUSINESS DEVELOPMENT
Added 1 month ago
IR
Corporate Secretary
Impact Recruitment
Vancouver, BC
- Full-time
Added 1 month ago
MC
Executive Assistant
Methanex Corporation
Vancouver, BC
- Full-time
Reporting to the SVP, Finance & CFO, the Executive Assistant provides high-level organizational support to the SVP, Finance & CFO and other members of the Executive Leadership Team as…
Added 1 month ago
Senior Executive Assistant
Optima Living
Vancouver, BC
We are seeking a highly organized and proactive Senior Executive Assistant & Strategic Coordinator to join our team as a trusted partner to the Co-founders/ Principals and senior executive…
Added 1 month ago
IR
Executive Assistant/Personal Assistant
Impact Recruitment
Vancouver, BC
- Full-time
Our client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive…
Added 1 month ago
MS
Executive Assistant
MacDonald Search Group
Vancouver, BC
- Full-time
…player in its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability,…
Added 1 month ago
PP
Executive assistant
Promoitalia Pacific Aesthetics Corp.
Vancouver, BC
- From $37 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
SH
Executive assistant
Stackabl Homes BC Inc.
Vancouver, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
SE
Executive assistant
Suntoy Enterprises Inc.
West Vancouver, BC
- From $38 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
M
Executive Assistant
Miraterra
Vancouver, BC
- Full-time
As Executive Assistant, you'll be a trusted partner to our CEO, protecting his focus and extending his reach. You bring strong organizational discipline, sharp judgment and the instinct to…
Added 1 month ago
EW
Executive assistant
Enotecca Wineries and Resorts Inc
Vancouver, BC
- From $40 CAD / hour
- Full-time
- On-site
Added 1 month ago
CK
Executive assistant
comfort keepers
Surrey, BC
- From $41.5 CAD / hour
- Full-time
- On-site
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 1 month ago
C(
Executive Assistant
Clarity (formerly Hiive)
Vancouver, BC
- Full-time
As an Executive Assistant at Clarity, you will be a key partner and the ultimate force multiplier for our executive team. This isn’t a traditional gatekeeper role, you’ll be deeply embedded…
Added 1 month ago
Executive Assistant, Legal Affairs
Electronic Arts
Vancouver, BC
You will work in a hybrid work model 3 days in office based in out of Vancouver, Canada, Kirkland, WA, Los Angeles, CA, OR Redwood City, CA
Added 1 month ago
D
Executive assistant
Dan-D-Pak
Delta, BC
- $55,000 to $65,000 CAD / year
- Full-time
- On-site
Position Summary* Dan D Foods Canada is seeking a highly organized, proactive, and resourceful *Executive Assistant* to provide direct support to the Chief Staff Officer. The Chief Staff…
Added 1 month ago
FC
Executive Assistant I, Corporate Finance
FTI Consulting
Vancouver, BC
- Full-time
The Executive Assistant I is responsible for providing high-quality administrative support to senior leaders within FTI Consulting's Corporate Finance segment while serving as a key…
Added 1 month ago
IF
Executive Assistant
iA Financial Group
Vancouver, BC
- Full-time
As an Executive Assistant, you will provide coordinated administrative and operational support to two Vice Presidents within Dealer Services. In this highly visible role, you will manage…
Added 1 month ago
HI
Executive Assistant
HUB International
Vancouver, BC
- Full-time
The Executive Assistant provides high-level administrative and event coordination support to the incoming President, Chief Sales Officer and Executive Management Team.
Added 1 month ago
SP
Executive Assistant to the President & CEO
St. Paul's Foundation
Vancouver, BC
- $83,000 to $110,000 CAD / year
- Full-time
Location: Hybrid (3 days in office per week)
Added 1 month ago
C/
Senior Legal Counsel and Assistant Corporate Secretary
CIRO / OCRI
Vancouver, BC
- Full-time
Reporting to the General Counsel, the Senior Legal Counsel & Assistant Corporate Secretary plays a pivotal role in the seamless execution of CIRO’s governance framework by ensuring the…
Added 1 month ago
GR
Executive Assistant to the Director
Goldbeck Recruiting
Vancouver, BC
- $60,000 to $65,000 CAD / year
- Full-time
A premier Canadian classical ballet organization is seeking a dedicated and highly dependable Executive Assistant to the Director to join its team during an exciting period of growth and…

KLC kre-a-tiv

Executive Assistant

Surrey, BC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 14, 2026

Original job description

EXECUTIVE ASSISTANT - OPERATIONS, DESIGN STANDARDS & BUSINESS DEVELOPMENT

KLC kre-a-tiv · Surrey, BC · On-site · Full-time · $30–32/hour

We're hiring an Executive Assistant to support the two people who run our inside and outside work - and to make sure nothing they start falls on the floor.

KLC kre-a-tiv is a Surrey-based design company with three pillars: KLC DESIGNS (our interior design practice), the FILL THE GAP COLLECTION (our own furniture and lighting line), and kre-a-tiv VAULT (a platform now in alpha). Our Design & Operations Lead runs systems, operations and design standards. Our Sales & Business Development Lead runs sales, business development and partnerships. Both move fast, both generate more work than they can personally close out, and neither has anyone holding the thread behind them.

That is this job.

WHO YOU WORK WITH

You support two people - our Design & Operations Lead and our Sales & Business Development Lead - who both report to the CEO.

These two are very different people, and you will need to read each of them differently - what works with one will not work with the other. Adapting your approach to the person in front of you is a real requirement of this job, not a soft skill we mention for form's sake. You are also expected to manage competing priorities yourself rather than passing them upward; our CEO sets direction when the business needs something moved, but the week-to-week juggling is yours.

SUPPORTING OPERATIONS AND DESIGN STANDARDS

Hold the line on deadlines across active builds - know what's due, who owes what, and chase it before it's late

Maintain our Notion workspace: keep databases current, fix what's gone stale, flag what's broken

Keep design standards and process documentation up to date as they change

Prepare and circulate what's needed ahead of internal meetings, then track what came out of them

Manage calendar and inbox where it helps - screening, scheduling, protecting focus time

Take the repetitive operational work off their desk permanently, not just today

SUPPORTING SALES AND BUSINESS DEVELOPMENT

Run follow-up on every conversation - nothing goes cold because no one sent the second email

Keep the sales pipeline and trackers accurate: every lead logged, every stage current, every next step dated

Draft outreach, follow-ups and meeting recaps for review and sending

Coordinate travel, meeting bookings and prospecting trip logistics

Prepare materials ahead of client and partner meetings

Track partnership commitments and deadlines on both sides

OWNING THE FILL THE GAP COLLECTION PIPELINE

This is the part of the job nobody currently owns, and it's the reason we're hiring. When an order comes in, somebody has to take it from quote to delivered. You will own it end to end:

Build and issue quotes from the product and pricing information you're given

Issue invoices, track what's outstanding, and chase payment politely and persistently

Keep the sales tracker current through every stage: quoted, invoiced, paid, delivered

Coordinate freight, shipping and delivery scheduling with suppliers and customers

Work with our warehouse support on inventory flow and what needs to move when

Be the person who knows, without looking it up, where every open order stands

We use AI heavily - our Claude workspace drafts most of this and is wired into our systems. You don't need a background in sales operations or bookkeeping. You do need to be fluent enough with AI tools to get good output from them, and sharp enough to catch it when a freight cost or a product spec comes back wrong. The tool does the typing. You own whether it's right.

WHAT THIS ROLE IS NOT

Not assistant to the CEO. She has her own support.

Not a design project coordinator. Our interior design projects are run by a separate project manager. You are not specifying finishes, managing trades or sitting in client design meetings.

Not a pure admin role. We are not hiring someone to wait for instructions. You will be given outcomes and expected to find your own way to them.

Not a stepping stone to a design career. If what you actually want is to become an interior designer, this will frustrate you and we'd rather you knew that now.

WHO WE'RE LOOKING FOR

The person who thrives here makes their own calls. We are hiring judgment, not just hands. You probably recognize yourself in most of this:

You'd rather make an informed, common sense-driven decision and tell someone than wait three days for permission

Loose ends bother you. An unanswered email from last Tuesday is a thing you notice

You can hold two bosses' priorities in your head without dropping either

You're comfortable saying "that doesn't look right" to someone more senior than you

You pick up new software quickly and enjoy it rather than dreading it

You write clearly - our clients and partners will read emails you drafted

Detail work doesn't bore you, but you also see why it matters

We're a small team. Everyone here does real work and nobody hides behind a title.

WHAT YOU'LL NEED

Required:

Three or more years in an executive assistant, operations coordinator, sales support or similar role

Demonstrated comfort working with AI tools day to day - this is central to how we work, not a bonus

Strong written English; you'll be drafting client-facing communication

Confidence with numbers: quotes, invoices, freight costs, order totals

Reliable transportation to our Surrey office

Legally entitled to work in Canada

Helpful, not required:

Experience with Notion, Shopify and JobTread

Background in furniture, interiors, construction or another product-based business

Experience coordinating freight or logistics

Exposure to a small business where roles stretch

THE DETAILS

Rate: $30–32 per hour, depending on experience

Hours: Full-time. We have some flexibility toward slightly reduced hours for the right person

Location: On-site at our Surrey office. This is not a hybrid or remote role

Start: As soon as we find the right person

HOW TO APPLY

Send your resume and a short note telling us about a time you took something messy and made it run properly. We care more about that than about a formal cover letter.

Send your application directly to admin@klckreativ.com. We read every application and reply to everyone who applies.

Apply on LinkedIn About employer

More about this job

Responsibilities

Support the Design & Operations Lead and Sales & Business Development Lead by managing operational deadlines, documentation, meetings, sales follow-ups, pipeline records, and partnership commitments. Own the FILL THE GAP COLLECTION order process from quoting and invoicing through payment tracking, freight coordination, inventory flow, and delivery.

Requirements

Applicants need at least three years of experience in executive assistance, operations coordination, sales support, or a similar role, along with day-to-day comfort using AI tools. They must have strong written English, confidence with numbers, reliable transportation to the Surrey office, and legal authorization to work in Canada.

Skills

Executive Assistance
Operations Coordination
Sales Support
AI Tool Proficiency
Written Communication
Prioritization
Independent Judgment
Attention to Detail
Quote and Invoice Preparation
Sales Pipeline Management
Freight and Logistics Coordination
Notion Workspace Management
Calendar and Inbox Management
Follow-Up and Relationship Management
Meeting Preparation
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Operations Coordination
Design Standards
Business Development
Sales Support
Notion
Claude
AI Tools
Sales Pipeline
Lead Tracking
Quotes
Invoicing
Payment Tracking
Freight Coordination
Logistics
Inventory Management
Order Fulfillment
Shopify
JobTread
Calendar Management
Inbox Management
Meeting Preparation
Partnership Management
Furniture
Interior Design
Construction
Product-Based Business

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Hiring at a glance

Advertised starting pay

Where work happens

Executive assistant jobs in Burnaby, BC and nearby

Executive Assistant to the Dean

Executive Assistant/Office Manager

Executive Assistant

Executive Assistant

Executive Assistant

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Executive Assistant

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Executive Assistant/Personal Assistant

Executive Assistant

Executive assistant

Executive assistant

Executive assistant

Executive Assistant

Executive assistant

Executive assistant

Executive Assistant

Executive Assistant, Legal Affairs

Executive assistant

Executive Assistant I, Corporate Finance

Executive Assistant

Executive Assistant

Executive Assistant to the President & CEO

Senior Legal Counsel and Assistant Corporate Secretary

Executive Assistant to the Director

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Advertised starting pay

Where work happens

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Executive assistant jobs in Burnaby, BC and nearby