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Added 8 mins ago
LM
Site Project Coordinator
LCD Mechanical Inc
Orillia, ON
- Full-time
Role Description The Site Project Coordinator is a full-time, on-site role based in Orillia, ON. This position is responsible for coordinating daily site activities, supporting project…
Added 26 mins ago
A
Spa Receptionist
AccorHotel
Jasper, AB
- Full-time
We invite you to join the world of luxury hospitality at Fairmont Jasper Park Lodge, as our new Spa Experience Coordinator (Spa Receptionist). As a Spa Experience Coordinator at Fairmont…
Added 39 mins ago
NS
2627-210 - Workforce Development Process & Planning Coordinator - Central Office
Nova Scotia Community College - NSCC
Halifax, NS
- Temporary
Workforce Development Process & Planning Coordinator
Added 41 mins ago
ES
Business Development Coordinator (Telemarketer)
Embark Student Corp.
Remote, Canada
- $21 CAD / hour
- Temporary
- Remote
Added 56 mins ago
M
Mental Health Coordinator - Canada | 12 Month Contract
Movember
Toronto, ON
- Full-time
As Mental Health Coordinator, Canada, you’ll provide the operational and administrative backbone for Movember’s mental health programs across the country. Working across the full portfolio,…
Added 2 hours ago
AR
Patient Care Coordinator - Campbell River, BC
Avant Respiratory
Campbell River, BC
- Full-time
Patient Care Coordinator – Campbell River, British Columbia
Added 2 hours ago
AR
Patient Care Coordinator - Dawson Creek, BC
Avant Respiratory
Dawson Creek, BC
- Full-time
Patient Care Coordinator – Dawson Creek, British Columbia
Added 2 hours ago
CO
Administrative and Technical Coordinator
City of Vaughan
Vaughan, ON
- $86,606 to $93,132 CAD / year
- Full-time
…statistical data relating to departmental processes and procedures, scheduling meetings/invitations and associated meeting logistics, responding to general inquiries from the public and…
Added 2 hours ago
BT
Recruiting & Employee Services Administrator
Bullet Trade Services
Guelph, ON
- Full-time
Conduct initial screening calls, document experience and availability, and refer suitable candidates to the Employee Services Coordinator.
Added 3 hours ago
Internship, Scheduling Coordinator
Pomerleau
Toronto, ON
Join Pomerleau as a Scheduling Coordinator Intern and gain hands-on experience.
Added 3 hours ago
OL
Education Coordinator & Teacher
Oxford Learning Centres Inc.
Niagara Falls, ON
- Part-time
Part-Time Education Coordinator/Teacher Wanted
Added 3 hours ago
A
Project Coordinator – YCMS
Affinity
New Westminster, BC
- Contract
On behalf of our public sector client. Affinity is seeking a Project Coordinator. The successful candidate will support TransLink’s YCMS program by coordinating day-to-day program…
Added 4 hours ago
PH
Site Supervisor, Core Laboratory
Provincial Health Services Authority
Whistler, BC
- Full-time
…Operations Manager, Technical Practice Lead and/or Technical Coordinator of any feedback as required. Works with the Operations Manager, Technical Practice Lead and/or Technical Coordinator…
Added 4 hours ago
Office Coordinator
Northern Mat & Bridge
Calgary, AB
Northern Mat & Bridge is seeking a highly organized and customer-focused Office Coordinator to join our Calgary team. As the first point of contact for employees, visitors, and business…
Added 4 hours ago
B&
Mechanical Project Coordinator - Commercial Department
Black & McDonald Limited
Moncton, NB
- Full-time
The Mechanical Project Coordinator plays a key role in the successful delivery of commercial mechanical construction projects across New Brunswick. Working closely with Project Managers,…
Added 4 hours ago
AR
Patient Care Coordinator - Dawson Creek, BC
Avant Respiratory
Dawson Creek, BC
- $20 to $23 CAD / hour
- Full-time
Patient Care Coordinator – Dawson Creek, British Columbia
Added 4 hours ago
AR
Patient Care Coordinator - Campbell River, BC
Avant Respiratory
Campbell River, BC
- $20 to $23 CAD / hour
- Full-time
Patient Care Coordinator – Campbell River, British Columbia
Added 4 hours ago
GE
Maintenance Service Coordinator
GFL Environmental Inc.
Surrey, BC
- Full-time
The Maintenance Service Coordinator serves as the central hub for our fleet maintenance operations. You will oversee the daily scheduling of preventive maintenance (PM), route unscheduled…
Added 5 hours ago
BV
Executive Office Assistant
Bow Valley Credit Union
Cochrane, AB
- Full-time
Manage the CEO’s calendar, including coordinating meetings, resolving scheduling conflicts, prioritizing requests, and helping ensure the CEO is prepared for upcoming commitments.
Added 5 hours ago
TM
Social Media Coordinator
The Mighty Studio
Toronto, ON
- Part-time
The Social Media Coordinator is a contract role based in Toronto, with some work from home. You’ll be in the studio whenever we’re shooting, and we’ll set your schedule together each month…
Added 5 hours ago
SI
Field Scheduling Coordinator
Shermco Industries, Inc.
Regina, SK
- Full-time
Shermco Canada is seeking a highly organized and detail-oriented Field Scheduling Coordinator to support field service operations across the country.
Added 5 hours ago
AI
Assembly Lab Lead-Hand
Apex Industries
Moncton, NB
- Full-time
Working with the Optical Assembly Supervisor, the Coordinator supports the execution of production priorities by coordinating workflow, supporting and engaging employees, addressing…
Added 5 hours ago
BT
Recruiting & Employee Services Administrator
Bullet Trade Services
Guelph, ON
- Full-time
Conduct initial screening calls, document experience and availability, and refer suitable candidates to the Employee Services Coordinator.
Added 5 hours ago
SV
Patient Experience Coordinator
Skin Vitality Medical Clinic
Richmond Hill, ON
- Full-time
Patient Experience Coordinator - Skin Vitality Medical Clinic
Added 5 hours ago
MS
Maintenance Analyst - Mechanical Coordinator
MDA Space
Sainte-Anne-de-Bellevue, QC
- Full-time

Closed listing

Koala Insulation of Winnipeg

Operations Coordinator

Winnipeg, MB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

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Original job description

Archived listing. The details below describe a past opening.

About the Job

Koala Insulation of Winnipeg is growing quickly, and we're looking for someone to help us keep up with that growth.

We're looking for an Operations Coordinator to work directly with the owners and help manage the day-to-day operations of the business.

This isn't a position where you'll be doing the same thing every day. Some days you'll be coordinating crews and scheduling jobs, other days you'll be following up with customers, organizing materials, tracking invoices or figuring out how to make something work better.

We're a growing business, and while we've made a lot of progress, there's still plenty of room to improve how we do things.

We need someone who's organized, takes initiative and doesn't need to be told what to do every step of the way.

What You'll Be Doing

Scheduling & Job Coordination

Coordinate estimates, installations, crews and customer schedules.

Keep track of jobs from the initial inquiry all the way through to completion and payment.

Communicate with customers, crews and suppliers to make sure everyone is on the same page.

Stay ahead of scheduling conflicts, delays and changes.

Make sure our crews have the information they need before heading to a job.

Administration & Systems

Keep job files, paperwork, daily job sheets and internal records organized.

Manage and update our scheduling and tracking systems.

Help improve existing processes and create new ones where needed.

Make sure important tasks and follow-ups don't get missed.

Finance & Bookkeeping Support

Prepare invoices and follow up on outstanding payments.

Track expenses, receipts and job-related costs.

Work with our bookkeeper to keep financial records organized.

Help us stay on top of what's been invoiced, what's been paid and what's still outstanding.

Materials & Inventory

Keep track of materials and inventory.

Coordinate orders and deliveries with suppliers.

Make sure we have the right materials available for upcoming jobs.

Help avoid unnecessary delays, shortages and last-minute supply runs.

Day-to-Day Operations

Work directly with the owners to keep things moving.

Help coordinate staff, customers, suppliers and ongoing projects.

Identify problems and find ways to solve them.

Look for opportunities to make things easier, faster and more organized.

Take ownership of tasks and make sure they get finished.

What We're Looking For

We're looking for someone who takes pride in their work and genuinely cares about getting things done properly.

Someone who can manage multiple things at once without getting overwhelmed, communicate clearly and stay organized when plans change.

You don't need someone constantly checking in on you. If something needs to get done, you take care of it. If something isn't working, you speak up and help find a solution.

We're not expecting you to know everything on day one. But we do expect you to ask questions, learn quickly and take responsibility for your work.

A few things that matter to us:

You're organized and good at managing your time.

You follow through on what you say you're going to do.

You're comfortable with spreadsheets, technology and learning new systems.

You communicate well with customers, employees and suppliers.

You can prioritize your workload and make decisions independently.

You pay attention to the details.

You're comfortable working in a busy environment where priorities can change.

You don't mind rolling up your sleeves and helping wherever needed.

Experience in operations, administration, construction, logistics, bookkeeping or a service-based business would be an asset.

You don't need to know much about insulation. We can teach you that.

What Success Looks Like

At the end of the day, we want someone who helps make the business run better.

That means jobs are scheduled, crews know where they're going, customers are kept informed, materials are ready, invoices are sent and things aren't constantly falling through the cracks.

We also want someone who can look at how we're doing things today and help us figure out how to do them better tomorrow.

The goal isn't just to keep up with the workload. It's to help us build a business that can handle more as we continue to grow.

Why Work With Us?

We're still a young company, but we're growing quickly and have big plans for where we want to take the business.

You'll work directly with the owners, be involved in a lot of different areas and have the opportunity to make a real difference in how the company operates.

We're not a big corporation with layers of management and endless meetings. If you have a good idea, we want to hear it. If something isn't working, we want to fix it.

There's a lot of responsibility in this position, but also a lot of opportunity to learn, take ownership and grow with the company.

We're looking for someone who wants to be part of that.

If you're organized, dependable, good at solving problems and enjoy getting things done, we'd love to hear from you.

About employer

More about this job

Responsibilities

Coordinate estimates, installations, crews, customer schedules, materials, and job records from initial inquiry through completion and payment. Support invoicing and expense tracking, maintain operational systems, and work with the owners to solve problems and improve processes.

Requirements

The role calls for an organized, dependable self-starter who can manage changing priorities, communicate clearly, follow through, and work independently. Comfort with spreadsheets and technology is expected; experience in operations, administration, construction, logistics, bookkeeping, or a service business is an asset, but insulation knowledge is not required.

Skills

Scheduling
Job Coordination
Customer Communication
Crew Coordination
Organization
Time Management
Process Improvement
Problem-Solving
Prioritization
Independent Decision-Making
Attention to Detail
Spreadsheet Skills
Administrative Support
Invoice Preparation
Expense Tracking
Inventory Management

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordination
Scheduling
Job Tracking
Crew Coordination
Customer Communication
Supplier Coordination
Estimates
Installations
Job Files
Daily Job Sheets
Scheduling Systems
Spreadsheets
Process Improvement
Invoicing
Outstanding Payments
Bookkeeping Support
Expense Tracking
Receipts
Inventory Management
Materials Ordering
Deliveries
Construction
Logistics
Administrative Support
Customer Service

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