Procurement Coordinator

Koler Builders is a construction and general contracting firm that specializes in ground up construction in the residential and ICI space as well as retrofit to existing structures. Our team of experts provides comprehensive and cost-effective services for our clients, from the pre-development phase through to project completion. Koler Builders is wholly-owned by Byron Equities, a global real estate investment firm.

We are seeking an organized, detail-oriented Procurement Coordinator to manage storekeeping and inventory control and support our procurement team through every stage of the procurement process. Reporting to the Procurement Manager, you will ensure materials are received, stored, tracked, and delivered accurately and on time, and that every order is fully documented from sourcing to close-out.

• Storekeeping & Inventory Control: Receive, inspect, and record incoming materials, maintain accurate inventory records, carry out cycle counts, and tag damaged or rejected materials.

• Shipments & Deliveries: Follow up on shortages, damages, and discrepancies once shipments arrive in Canada, coordinating with suppliers, freight forwarders, and customers to resolve them.

• Sourcing & Purchasing Support: Distribute RFQs, log vendor quotations, assist with comparison sheets, prepare draft purchase orders, and track lead times and shipping dates.

• Customer Deliveries & Billing: Issue materials with signed delivery notes, prepare customer invoices, and follow up on down payments and final payments.

• Tracking & Reporting: Keep the procurement tracking system (Smartsheet) up to date, escalate overdue orders, and issue weekly status reports.

• Documentation & Close-out: Maintain organized procurement records, shipping documents, warranties, and O&M manuals, and support site visits, measurements, and product inspections.

Required Qualifications & Skills

Education:

• Diploma or degree in Supply Chain, Construction Management, Civil or Architectural Engineering, Business, or a related field.

• Experience: 1–2 years of experience in storekeeping, inventory control, or procurement, preferably in the Ontario construction industry.

• Technical Knowledge: Ability to read construction drawings and specifications, with working knowledge of RFQs, purchase orders, and shipping documents for imported materials.

• Tech Savvy: Proficient in Microsoft Excel, Word, and Outlook; experience with Smartsheet, Jonas Premier and any inventory management software is an asset.

• Soft Skills: Strong attention to detail, persistent follow-up, and clear, professional communication with suppliers, customers, and internal teams.

• Assets: Valid Ontario G driver's license and forklift certification (or willingness to obtain it).