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Komatsu

Administrative Assistant

Fort McMurray, AB, Canada

Pay: Competitive wages: base pay is $55,000-60,000/year dependent on skills and qualifications.
Job type: Full-time
Apply by: Oct 31, 2026
Experience: 3-5 years of experience in an administrative, office coordination, or business support role
Posting language: English
Posted: Oct 1, 2026

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Original job description

Administrative Assistant 10/1/26 Fort McMurray, Alberta, CAN, T9K 0K4 37101 Onsite Position

Komatsu develops and supplies technologies, equipment and services for the construction, mining, forklift, industrial and forestry markets. Headquartered in Tokyo, Japan, Komatsu employs more than 64,000 people worldwide, operating in more than 140 countries. For more than a century, the company has been creating value for its customers through manufacturing and technological innovation, partnering with others to empower a sustainable future where people, business and the planet thrive together. Since the company’s founding in 1921, Komatsu has been committed to supporting individuals and communities through job training, skills development and giving back. As a Komatsu employee, you will be encouraged to grow alongside our global company, contributing to a more sustainable future for all. If you are looking for a company that values your talent and potential, join Komatsu to be a part of something big and help advance modern society.

Komatsu provides an extensive and robust employee benefits package that is designed to enhance the well-being of our employees and family members. We embrace a positive and empowering employee experience with a culture that prides itself on a diverse and inclusive environment.

Competitive wages: base pay is $55,000-60,000/year dependent on skills and qualifications. Discussion regarding full compensation package conducted upon initial pre-screen.
Comprehensive benefits package (health & dental, vision, life insurance, short and long-term disability)
Health Care and Personal Wellness spending account
Company-sponsored registered pension plan (RPP) and matching program.
Safety boot voucher
Paid vacation
Company-supplied tools
4/5 Rating on Glassdoor
Sustainable employment
Ability to be a part of an exciting, innovative company developing new state-of-the-art technology and equipment

Please visit our website https://www.komatsu.com/careers/ for more information.

Job Overview

Keep Our Operations Running Smoothly

Are you the person who thrives on staying organized, keeping things on track, and being the go-to resource for a busy team? We're looking for an Administrative Assistant to be the welcoming face of our Fort McMurray office and a key support partner for employees, vendors, and visitors. In this dynamic role, you'll help coordinate office operations, facilities, fleet administration, purchasing activities, and special projects that keep our business moving forward. If you're proactive, detail-oriented, and enjoy variety in your day, we'd love to hear from you.

Reports to: Service Administration Supervisor

Shift: Monday-Friday, 8h a day, in office

Allowances: Additional premiums and allowances are associated with this position due to location

Safety Sensitive: No- RCMP criminal record check and submission of 5-year provincial driving record will be required

Travel: up to 25% travel within CanadaRelocation: This position does not offer relocation

Key Job Responsibilities

Serve as the first point of contact for visitors, vendors, and employees, delivering a professional and welcoming experience while managing reception, phones, and office access
Coordinate day-to-day office operations, including mail and courier services, meeting room scheduling, office supplies, and workplace amenities
Support facilities management by coordinating maintenance requests, contractor services, office events, and general workplace requirements
Administer company fleet activities, including vehicle bookings, maintenance scheduling, and coordination of new vehicle purchases
Manage purchasing and administrative processes, including SAP purchase requisitions, purchase order reconciliation, invoice verification, and record keeping
Provide administrative support across departments, including document preparation, customer invoicing support, reporting, and special projects as required

Qualifications/Requirements

Office Administration Certificate or Diploma, or an equivalent combination of education, training, and experience
3-5 years of experience in an administrative, office coordination, or business support role
Strong customer service, communication, and relationship-building skills, with the ability to interact professionally with employees, vendors, and visitors
Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams); experience with SAP or a similar ERP system is considered an asset
Experience supporting office operations, facilities, fleet administration, purchasing, or accounts payable processes, combined with a strong commitment to safety and compliance

Additional Information

This posting reflects an existing vacancy within our organization. The position is currently open, and we are actively seeking a candidate for immediate placement. The successful applicant will fill a vital role that is ready to be stepped into without delay. Artificial Intelligence (AI) may be used to assist with interview scheduling and other administrative tasks during the hiring process. However, AI is not used in candidate screening, evaluation, or selection decisions. All hiring decisions are made by our human hiring teams and your application will be reviewed and considered personally by one of them.

Accommodation during the recruitment process is available on request. While we appreciate all applicant submissions, only those considered to be most qualified will be contacted for further assessment.

Note to Recruiters: Komatsu and its subsidiaries do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Komatsu, directly or indirectly, will be considered Komatsu property. Komatsu will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written, and fully executed agency agreement contract for service to submit resumes.

At Komatsu Canada we come from diverse backgrounds, with unique perspectives, experiences and contributions. We believe that our people are part of our shared purpose. Connected by our core values of ambition, perseverance, collaboration and authenticity, we are committed to continually advancing in our support of diversity and inclusion. United, we are on a journey towards a sustainable future that creates value together.

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, marital status, family status, disability, genetic characteristics, or a conviction for which a pardon has been granted.

We recognize and honour the deep history, cultures, and traditions of the Indigenous Peoples and Nations across Turtle Island. As part of our ongoing journey toward reconciliation, we are committed to building respectful and meaningful partnerships with Indigenous communities throughout Canada. We acknowledge that our team members live, work, and connect on the traditional and ancestral homelands of Indigenous Peoples, and we strive to do so with humility, awareness, and respect.

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More about this job

Responsibilities

Serve as the welcoming first point of contact while coordinating reception, office operations, facilities needs, fleet activities, and purchasing processes. Provide administrative support across departments, including document preparation, invoicing support, reporting, and special projects.

Requirements

Requires an Office Administration Certificate or Diploma, or equivalent education, training, and experience, plus 3–5 years in an administrative, office coordination, or business support role. Candidates should have strong customer service, communication, organizational, and multitasking skills; proficiency with Microsoft Office is required, while SAP or similar ERP experience and related office, facilities, fleet, purchasing, or accounts payable experience are assets.

Skills

Reception And Visitor Management
Office Operations Coordination
Facilities Coordination
Fleet Administration
Purchasing Administration
SAP Purchase Requisitions
Purchase Order Reconciliation
Invoice Verification
Record Keeping
Document Preparation
Customer Invoicing Support
Reporting
Microsoft Office
Customer Service
Communication
Organization And Multitasking

Benefits

Health And Dental Insurance
Vision Insurance
Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Health Care And Personal Wellness Spending Account
Registered Pension Plan
Pension Matching Program
Safety Boot Voucher
Paid Vacation
Company-Supplied Tools

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Reception
Office Operations
Facilities Management
Fleet Administration
Purchasing
SAP
ERP
Purchase Requisitions
Purchase Orders
Invoice Verification
Accounts Payable
Record Keeping
Microsoft Office
Outlook
Word
Excel
Teams
Customer Service
Vendor Coordination
Meeting Room Scheduling
Mail And Courier Services
Maintenance Coordination
Vehicle Bookings
Document Preparation
Customer Invoicing
Reporting
Safety And Compliance
Office Coordination

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