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Added 1 hour ago
Inside Sales Coordinator
CMP Group Ltd.
Vaughan, ON
The Inside Sales Coordinator is responsible for growing sales within the existing customer base and supporting the outside sales and CSR team throughout Canada. This role develops and…
Added 1 hour ago
MD
Communications and Strategic Initiatives Coordinator - Communications Specialist 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Communications and Strategic Initiatives Coordinator
Added 1 hour ago
MD
Senior Learning & Development Specialist - Training & Development Spec 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by…
Added 1 hour ago
MD
Learning & Development Specialist - Training & Development Spec 3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by…
Added 1 hour ago
V
Construction and Commissioning Lead
Vale
Canada
- Full-time
Regular field checks to ensure quality of the project against SOW and drawings
Added 1 hour ago
V
Project & Shutdown Management Lead
Vale
Canada
- Full-time
As a Project & Shutdown Management Lead, you will lead projects ($10-15M annually) assigned by Project & Shutdown Superintendent including the management and co-ordination of all activities…
Added 2 hours ago
Logistics Coordinator
Rogers Communications
Halifax, NS · Toronto, ON
We are looking for a highly organised and proactive Logistics Coordinator to provide operational, financial administration, telecommunications, fleet and regional support across Western…
Added 2 hours ago
IH
Coordinator, Corporate Systems
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- Full-time
In accordance with the established vision and values of the organization, the Coordinator, Corporate Systems (Coordinator) is responsible for planning, coordinating, and executing strategic…
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B&
Project Coordinator, Refrigeration
Black & McDonald Limited
Stoney Creek, NB
- Full-time
The Project Coordinator is located in our Stoney Creek office and reports directly to the Refrigeration Project Supervisor. Their primary focus is supporting the Refrigeration Projects team…
Added 3 hours ago
F
Gestionnaire de projets / Project Manager
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- Full-time
Reporting to the Manager - EPP Project Management for our Mining Market, the Project Manager will be responsible for planning, organizing, supervising and controlling project execution…
Added 3 hours ago
BJ
Proposals & Pursuits Coordinator
Bennett Jones
Calgary, AB
- Full-time
We are seeking a motivated Coordinator, Proposals & Pursuits to assist our Client & Business Development team in driving proposal excellence, client value and expanding the business. You…
Added 3 hours ago
BJ
Proposals & Pursuits Coordinator
Bennett Jones
Vancouver, BC
- Full-time
We are seeking a motivated Coordinator, Proposals & Pursuits to assist our Client & Business Development team in driving proposal excellence, client value and expanding the business. You…
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Filed Engineer
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Calgary, AB
Reporting to the Project Manager, the Field Engineer will work closely with Superintendents, project management, subcontractors, and field crews to provide technical and field engineering…
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…succeed by delivering unbiased consultative services and premium quality mechanical equipment. For over 60 years, we have partnered with engineers, contractors, and building owners to…
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EC
Sales and Solutions Coordinator
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Medical Leader: Physician Quality Leader (PQL) - Surrey Memorial Hospital and Jim Pattison Outpatient Care & Surgery Centre
Fraser Health
BC · Fraser Health, British Columbia
- Part-time
Producing a semi-annual report with the Quality Improvement consultant and coordinator, focusing on project outcomes, to be submitted to the Executive Medical Director and Executive…
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FH
Medical Leader: Physician Quality Leader (PQL) – Eagle Ridge Hospital
Fraser Health
BC · Fraser Health, British Columbia
- Part-time
Producing a semi-annual report with the quality improvement consultant and coordinator, focusing on project outcomes, to be submitted to the executive medical director and executive…
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Partner Administrative Assistant - Audit
KPMG
Vancouver, BC
- Full-time
…achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client…
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Document Control Coordinator (Nuclear)
Black & McDonald Limited
Pickering, ON
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The Document Control Coordinator is located in Pickering and Bowmanville and typically reports directly to the Quality Assurance Director. This is a vital support role within the Quality…
Added 4 hours ago
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Construction Coordinator - Key Lake
Raise
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- Full-time
Raise is currently hiring a Construction Coordinator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry…
Added 4 hours ago
D
Delivery coordinator, Project management
Desjardins
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As a project delivery manager, you help direct material, time, IT and human resources on cross-sector projects to meet objectives on time and on budget. You analyze project feasibility and…
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MM
Coordinator, Facilities Planning Projects
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Montreal, QC
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The Project Coordinator plans, coordinates and monitors projects related to facilities, workplace environments and corporate real estate initiatives. Acting as the central liaison among…
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Administrator Support
Aston Carter
Toronto, ON · East York, ON
- $40 to $50 CAD / hour
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Added 4 hours ago
TP
Project Coordinator
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- Full-time
…and field services to industrial clients. We’re looking for a Project Coordinator to support our Electrical Engineering team across multiple client projects. You’ll work closely with…
Added 5 hours ago
FH
Registered Nurse, Older Adult - Acute Care for Elders - Burnaby Hospital
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The Burnaby Hospital redevelopment project is a multi-phase project that will transform the hospital into a modernized medical and surgical health care campus. Phase one is slated to open…

Korn Ferry

Project Coordinator

Toronto, ON, Canada

$85,000 to $105,000 CAD / year · Full-time

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Job details

Pay: $85,000 to $105,000 CAD / year
Job type: Full-time
Apply by: Nov 29, 2026
Experience: Minimum of 5 years of administrative / executive assistant experience, ideally working with one or more senior executives
Posting language: English
Posted: Oct 30, 2026

Original job description

Application Deadline

30 November 2026

About Us

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered In Los Angeles, Our Over 17,000 Colleagues Globally Serve Clients From More Than 130 Offices Across The Globe. We Offer Five Core Capabilities That Span The Full Talent Lifecycle

Organizational Strategy
Assessment and Succession
Talent Acquisition
Leadership and Professional Development
Total Rewards

Job Description

This role will support a minimum of one Partner in our Executive Search practice with administrative support, business development, and engagement related activities such as calendar and time management, interview scheduling, document production, database management, travel coordination, and other administrative duties as assigned.

With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency. Due to the nature of the business, an attention to detail and a high level of accuracy is required in this role. As a professional services firm, a client service orientation, maturity, and a calm, composed demeanour is a must.

Project Coordination

Support the partner in the management of engagement work by ensuring information flow to/from clients, prospective clients, candidates, and between consultants by establishing and administering workflow
Maintain engagements using PSA, our financial management system, which includes inputting information as per client contracts and managing client invoicing
Managing the candidate and client experience through scheduling interviews and other meetings between candidates and clients

Document Production

Compose documents with a high level of accuracy using appropriate grammar, composition and speed, often under tight deadlines
Produce PowerPoint presentations, proposals, status reports, marquee account plans, candidate assessments and documents; collate and bind presentation materials
Prepare candidate profiles and related materials for clients in advance of scheduled client/candidate interviews, in-house or off-site

Logistics Management (Travel & Expenses)

Coordinate travel arrangements for the partner using the firm’s external travel agency while ensuring standard travel preferences are respected, options presented as appropriate, and the firm’s travel policy is followed
Coordinate domestic and international engagement-related candidate travel arrangements
Review and verify accuracy of candidate and partner expense submissions prior to approval, processing and reimbursement
Coordinate with Administrative Office Manager and other Project Coordinators for all expected visitors to greet guests and ensure meeting room space is available
Inform other Korn Ferry offices in advance of consultant visits to obtain security clearance (as required) and to reserve office and/or meeting room space

Administrative Support

Collaborate with peers and other colleagues to support the broader team; assist with standard administrative duties, such as preparing and proofreading documents and researching information
Provide back-up support to other Project Coordinators during absences and busy periods
Manage the partner’s calendar using Outlook to schedule external and internal meetings across multiple time zones and respond to queries on availability, ensuring that the time is used effectively
Provide consultants with necessary briefing/preparatory material prior to meetings, interviews and travel

Data Management

Manage electronic filing systems
Maintain and update consultants’ business development activities, tasks and contacts in Salesforce
Maintain and update information in Searcher, Korn Ferry’s proprietary candidate database, ensuring contact notes and documents are included in the record and “Searchflow” information is updated in accordance with engagement activity
Assisting consultants in tracking various business performance metrics through the consultants’ performance dashboards and reports

Professional Experience/Qualifications

Minimum of 5 years of administrative / executive assistant experience, ideally working with one or more senior executives
Prior experience in Executive Search, Consulting, or a broader Professional Services firm is strongly preferred
Superb attention to detail, English writing and grammar skills
Excellent PowerPoint skills; High proficiency in Outlook, PowerPoint, Word, Teams, Adobe, and Zoom
Experience managing multiple and concurrent responsibilities and establishing and acting against relative priorities, independently but within prescribed guidelines
Familiar with time zones and planning travel itineraries
Experience with meeting planning and event coordination
General understanding of accounting & finance cycles within a corporate, publicly traded company

ATTRIBUTES

Excellent interpersonal skills, diplomacy, tact, positive can-do attitude
Very high attention to detail, accuracy, and quality
Good judgment and capable of acting independently
High level of comfort learning and using new technology
Ability to adapt to evolving work processes and systems, including automated tools
Client service orientation and good composure
Comfortable dealing with senior leaders internally and externally
Professional in demeanour, behaviour, and appearance as demonstrated through consistently polite, helpful, but concise interaction on the telephone and in person
Outstanding time management and sense of urgency at appropriate times
Systematic and methodical given the need to manage large amounts of information across multiple, simultaneous engagements
Team-oriented and willing to pitch in as needed

LEADERSHIP CHARACTERISTICS

Relating Skills

Warm, friendly, and interpersonally agile; easy to approach and talk to; relates well to all kinds of people; makes a pleasant first impression and builds solid relationships.

Demonstrating Personal Flexibility

Open to lifelong, continuous personal improvement; aware of self and impact on others; responsive to feedback; is very flexible; can act in ways that seem contradictory and is adaptable to different situations.

Communicating Effectively

Writes and presents effectively; adjusts to fit the audience and the message; strongly gets a message across.

Getting Organized

Is well organized, resourceful, and planful; effective and efficient at marshalling multiple resources to get things done; lays out tasks in sufficient detail; can work on multiple tasks at once without losing track; foresees and plans around obstacles.

Keeping on Point

Can quickly separate the mission-critical from the nice to dos and the trivial; quickly senses what’s the next most useful thing to work on; focuses on the critical few tasks that really add value and puts aside or delays the rest.

Managing Work Processes

Is an effective process, workflow, and systems designer; is good at figuring out what to measure to track progress; sets up systems that can almost manage themselves; is a master at the effectiveness and efficiency of work systems; can quickly diagnose and fix a workflow problem; always looking for incremental process improvement.

Salary Range

CAD 85000.00 to 105000.00

Salary range represents the compensation Korn Ferry expects to pay to a candidate with the requirements for the job posted. Korn Ferry offers competitive compensation and benefits commensurate with experience.

Korn Ferry may use AI as part of its recruitment process, but all hiring decisions are made by humans.

Korn Ferry Benefits

Korn Ferry offers employee benefits that currently include an Extended Health and Dental program, and online Digital Medical, Mental Health and Pediatric support programs.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to apply for a different position within Korn Ferry to use the Careers Site. If you accept such a position, your benefits programs and Human Resources policies may change. Please consult with your HR contact for the new position concerning application eligibility, including any immigration/visa needs, benefit programs, and HR policies applicable to that position.

Korn Ferry is an Equal Employment Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, provincial, or local law.

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More about this job

Responsibilities

Support Executive Search partners by coordinating engagement workflows, client and candidate communications, interviews, calendars, travel, expenses, and administrative activities. Produce accurate client-facing documents and presentations, maintain candidate and business development records, and help track performance metrics.

Requirements

Requires at least five years of administrative or executive assistant experience; experience in Executive Search, consulting, or professional services is strongly preferred. Candidates should have excellent written English and attention to detail, strong Microsoft Office and related software skills, and the ability to manage competing priorities, travel logistics, and senior stakeholder relationships.

Skills

Project Coordination
Executive Support
Calendar Management
Interview Scheduling
Document Production
PowerPoint
Outlook
Word
Teams
Adobe
Zoom
Salesforce
Database Management
Travel Coordination
Expense Review
Client Service

Benefits

Extended Health Insurance
Dental Insurance
Digital Medical Support
Mental Health Support
Pediatric Support

Visa sponsorship

Not detected in the job text

Keywords

Executive Search
Project Coordination
Administrative Support
Executive Assistant
Business Development
Engagement Management
Client Service
Candidate Experience
Workflow Management
PSA
Client Invoicing
PowerPoint
Outlook
Word
Microsoft Teams
Adobe
Zoom
Salesforce
Searcher
Searchflow
Calendar Management
Interview Scheduling
Document Production
Travel Coordination
Expense Management
Database Management
Time Zone Coordination
Meeting Planning
Event Coordination
Performance Metrics

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