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Added 11 mins ago
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administrative assistant
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Added 4 hours ago
Partner Administrative Assistant, Family Office
KPMG
Hamilton, ON · ON · Oakville, Ontario
Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 6 hours ago
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KPMG

Partner Administrative Assistant, Family Office

UNAVAILABLE, Hamilton, ON, Canada
ON, Canada
UNAVAILABLE, Oakville, ON, L6J 0C5, Canada

Job type: Full-time
Apply by: Sep 23, 2027
Experience: Minimum 5 years’ administration experience
Posting language: English
Posted: Sep 23, 2026

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Original job description

Overview

At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high-quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.

What you will do

Provide administrative support to partners, senior managers, managers and client service teams in the Family Office practice
Communicate and coordinate with external clients on various administrative matters, including scheduling meetings, arranging for document delivery and signing, and coordinating for compliance related matters
Coordinate and collaborate with internal teams on administrative and engagement related matters for operational efficiency
Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
Document management, including scanning, saving, archiving, and printing
Communicate by phone and email with external service providers
Assist with administrative aspects of client work including preparation of cheques, entering data into bookkeeping software, uploading documents to websites/software, review of documents for accuracy, and cheque deposits
Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials
Assist in the proposal process as required, working with the proposal team and proposal coordinator
Manage the risk management, billing, and client onboarding processes
Develop and maintain a strong relationship with the partner/executive director and provide timely and proactive support
Assist with onboarding activities for new full-time and contract staff
Provide backup support for other partners and peers where required
Other Administrative tasks as the business requires

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint, Visio, and Acrobat
Proficiency to quickly learn proprietary software
Excellent communication skills
Strong project management skills
Good judgment and analytical skills with a focus on attention to detail
Capable of working independently and take ownership of tasks
Ability to quickly and smoothly adapt to changing client demands
Minimum 5 years’ administration experience
College diploma or an equivalent combination of education and experience with an administrative assistant skill set

KPMG Ontario Region Pay Range Information

The expected base salary range for this position is $47,000 to $65,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.

AI Usage

We embrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly. AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG’s Trusted AI framework.

We believe technology should empower human judgment, not replace it. It’s one of the many ways we’re delivering on our vision of being a technology-first, people-driven firm.

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More about this job

Responsibilities

Provide administrative and client-service support to partners, managers, and Family Office teams, including coordinating meetings, preparing and managing documents, and communicating with clients and service providers. Support client engagements through bookkeeping-related tasks, onboarding, billing and risk processes, proposal coordination, and proactive assistance to partners and colleagues.

Requirements

Requires at least five years of administrative experience and a college diploma or equivalent education and experience. Candidates should have advanced Microsoft Office and Adobe skills, strong communication and project management abilities, sound judgment, attention to detail, independence, and adaptability.

Skills

Microsoft Office
Outlook
Excel
PowerPoint
Visio
Adobe Acrobat Pro
Communication
Project Management
Judgment
Analytical Skills
Attention to Detail
Independent Work
Adaptability
Document Management
Client Coordination
Risk Management

Benefits

Bonus Awards
Comprehensive Total Rewards Program

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Excel
PowerPoint
Visio
Adobe Acrobat
Administrative Support
Family Office
Client Service
Meeting Coordination
Document Preparation
Proofreading
Document Management
Bookkeeping Software
Data Entry
Cheque Preparation
Cheque Deposits
Proposal Process
Risk Management
Billing
Client Onboarding
Staff Onboarding
Project Management
External Client Communication
Compliance
Conference Calls
Video Conferences

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