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Kraken Robotics Inc.

Executive Assistant

Dartmouth, NS, Canada

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Job details

Experience: 7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Posting language: English
Posted: Aug 18, 2026

Original job description

Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.

The Executive Assistant provides high level administrative support to a group of senior executives spread across several geographic locations primarily in North America. They act as a strategic partner to boost executive team cohesion, effectiveness and productivity.

Roles and Responsibilities

Overseeing all incoming and outgoing communications for executives, including emails, phone calls, reports, and internal & external correspondence.
Creating, editing and producing professional documents, such as reports, meeting notes, emails, letters, presentations, and reports.
Managing multiple executives’ calendars, including adding events, scheduling/rescheduling appointments and providing daily briefings.
Acting as the first point of contact for internal and external partners seeking time with the executives, including vendors, colleagues, clients, and customers.
Conducting research and creating briefing documents on various topics based on the needs of the executive team.
Managing travel schedules and bookings for multiple executives using dedicated agents and travel tools.
Planning and organizing virtual and in person events and meetings both on company facilities and at partner locations when used. Includes booking meeting spaces, organizing refreshments, ensuring supplies and collateral are available, room set up/clean up, and ensuring follow up actions and documents are provided.
Organizing, maintaining, printing, distributing and storing important information and documents.

Qualifications and Experience

Post secondary diploma in a business administration or related field
7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Outstanding time management and organizational skills in a demanding fast-paced environment
Strategic thinking skills combined with the ability to solve problems, anticipate the executives’ needs, and be solution-oriented, proactively alerting the executives of potential risks
Agility and flexibility in response to changing priorities and needs with proactive follow-through
Ability to conduct research and create reports or presentations
Expert MS Office skills with significant experience in preparing polished and professional documents
Exceptional attention to detail with the ability to organize complex data and patterns
Adaptable with an innate ability to learn quickly
Superior communication skills with strong ability to built rapport with stakeholders of all levels

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior executives, managing communications, calendars, and travel arrangements. They also act as a strategic partner by conducting research, preparing professional documents, and coordinating both virtual and in-person events.

Requirements

Candidates must have a post-secondary diploma in business administration or a related field and at least 7 years of experience in an executive-level support role. Strong proficiency in MS Office, exceptional organizational skills, and the ability to work in a fast-paced environment are required.

Skills

Administrative Support
Calendar Management
Travel Coordination
Event Planning
Communication
Research
Report Writing
MS Office
Time Management
Organizational Skills
Strategic Thinking
Problem Solving
Data Management
Stakeholder Management
Professional Documentation

Visa sponsorship

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Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Management
Event Planning
Report Generation
MS Office
Strategic Partner
Stakeholder Management
Business Administration
Data Organization
Communication
Research
Project Coordination
Professional Correspondence
Scheduling
Logistics
Documentation
Problem Solving
Time Management

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