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Added 7 mins ago
OL
Recreation Assistant - Part Time
Optima Living
Edmonton, AB
- Part-time
Reporting to the Recreation Manager, the Recreation Assistant assists in planning and implementing therapeutic programs to meet the social, cognitive, physical, emotional and spiritual…
Added 22 mins ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
We are looking to add an experienced Office Manager and Executive Assistant to our G&A team in Vancouver, British Columbia. Reporting to the CEO, this role is responsible for ensuring the…
Added 22 mins ago
Administrative Assistant/Provincial Offences Act (POA) Clerk - Internal
City of Kenora
Kenora, ON
Job Title: Administrative Assistant/Provincial Offences Act (POA) Clerk
Added 22 mins ago
Administrative Assistant/Provincial Offences Act (POA) Clerk
City of Kenora
Kenora, ON
Job Title: Administrative Assistant/Provincial Offences Act (POA) Clerk
Added 37 mins ago
Assistant Media Planner
WPP Media
Montreal, QC
Ensure team communications are delivered in a timely manner to all participating members
Added 37 mins ago
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Stagiaire, marketing – Uniprix Hiver 2027/ Marketing Associate Intern - Winter 2027
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Montreal, QC
- Full-time
Cette occasion s’adresse particulièrement à une personne étudiant en marketing, marketing numérique ou communications qui souhaite acquérir une expérience concrète en coordination de…
Added 52 mins ago
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Marketing Assistant
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Vancouver, BC
- Full-time
…people talking about a brand? We’re looking for a Marketing Assistant in Vancouver, BC, to join our team and help bring ideas to life through creative projects, campaign support and…
Added 52 mins ago
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National Sales Leadership Coordinator
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Vancouver, BC · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
Support onboarding, offboarding and role transitions for members of the national sales organization, including access, equipment, orientation schedules and team communications.
Added 1 hour ago
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Community Manager
Parkbridge
Medicine Hat, AB
- Full-time
The Assistant Community Manager (6-month contract) will work closely with the Community Manager to ensure the efficient management of the property, maintain tenant satisfaction, and handle…
Added 1 hour ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 1 hour ago
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Executive Assistant
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- Full-time
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Added 1 hour ago
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Analyste financier FP&A / Senior Financial Analyst, FP&A
McKesson
Montreal, QC
- Full-time
Added 1 hour ago
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Continuous Improvement & Engineering Intern - Winter 2027
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- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 2 hours ago
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Department Secretary
University of Victoria
Victoria, BC
- Full-time
…accounting responsibilities. Duties also include department communications providing event and department updates for the Board of Governors, Senate, the President and other Executive…
Added 2 hours ago
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Team Coordinator Public Affairs & Communications
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Toronto, ON
- Full-time
Reporting to the Director, Corporate Communications, the Team Coordinator provides administrative, operational, and project coordination support to the Education & Transitions team. The…
Added 2 hours ago
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Assistant Manager: Ski Patrol - Hourly
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Whistler, BC
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The Assistant Manager for Ski Patrol is a managerial position tasked with being responsible for leading multiple patrollers for the day-to-day operations on the mountain. This role will…
Added 2 hours ago
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Personal Brand Specialist & Executive Assistant
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- Full-time
We are looking for a creative, proactive, and highly organized Personal Brand Specialist & Executive Assistant to work directly with our CEO to build and grow his personal brand across…
Added 3 hours ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.
Added 3 hours ago
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Added 4 hours ago
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Administrative Assistant 4 - Street Crime Unit (up to two year term)
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Added 7 hours ago
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Family Practitioner/General Practitioner
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…head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under construction and will include…
Added 7 hours ago
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Medical Receptionist
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- Full-time
💼 Position: Medical Receptionist / Administrative Assistant
Added 8 hours ago
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Unit Assistant, Emergency
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- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 10 hours ago
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Administration Assistant | Pakenham
Petstock Group
Pakenham, ON
- Full-time
Support the sales team with reporting, CRM updates, and customer communications
Added 10 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…

Kraken Robotics Inc.

Executive Assistant

Dartmouth, NS, Canada

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Job details

Experience: 7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Posting language: English
Posted: Aug 18, 2026

Original job description

Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.

The Executive Assistant provides high level administrative support to a group of senior executives spread across several geographic locations primarily in North America. They act as a strategic partner to boost executive team cohesion, effectiveness and productivity.

Roles and Responsibilities

Overseeing all incoming and outgoing communications for executives, including emails, phone calls, reports, and internal & external correspondence.
Creating, editing and producing professional documents, such as reports, meeting notes, emails, letters, presentations, and reports.
Managing multiple executives’ calendars, including adding events, scheduling/rescheduling appointments and providing daily briefings.
Acting as the first point of contact for internal and external partners seeking time with the executives, including vendors, colleagues, clients, and customers.
Conducting research and creating briefing documents on various topics based on the needs of the executive team.
Managing travel schedules and bookings for multiple executives using dedicated agents and travel tools.
Planning and organizing virtual and in person events and meetings both on company facilities and at partner locations when used. Includes booking meeting spaces, organizing refreshments, ensuring supplies and collateral are available, room set up/clean up, and ensuring follow up actions and documents are provided.
Organizing, maintaining, printing, distributing and storing important information and documents.

Qualifications and Experience

Post secondary diploma in a business administration or related field
7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Outstanding time management and organizational skills in a demanding fast-paced environment
Strategic thinking skills combined with the ability to solve problems, anticipate the executives’ needs, and be solution-oriented, proactively alerting the executives of potential risks
Agility and flexibility in response to changing priorities and needs with proactive follow-through
Ability to conduct research and create reports or presentations
Expert MS Office skills with significant experience in preparing polished and professional documents
Exceptional attention to detail with the ability to organize complex data and patterns
Adaptable with an innate ability to learn quickly
Superior communication skills with strong ability to built rapport with stakeholders of all levels

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior executives, managing communications, calendars, and travel arrangements. They also act as a strategic partner by conducting research, preparing professional documents, and coordinating both virtual and in-person events.

Requirements

Candidates must have a post-secondary diploma in business administration or a related field and at least 7 years of experience in an executive-level support role. Strong proficiency in MS Office, exceptional organizational skills, and the ability to work in a fast-paced environment are required.

Skills

Administrative Support
Calendar Management
Travel Coordination
Event Planning
Communication
Research
Report Writing
MS Office
Time Management
Organizational Skills
Strategic Thinking
Problem Solving
Data Management
Stakeholder Management
Professional Documentation

Visa sponsorship

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Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Management
Event Planning
Report Generation
MS Office
Strategic Partner
Stakeholder Management
Business Administration
Data Organization
Communication
Research
Project Coordination
Professional Correspondence
Scheduling
Logistics
Documentation
Problem Solving
Time Management

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