Jobs in Canada

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Added 2 mins ago
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Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 2 mins ago
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Clinic Clerical Assistant (Temporary Full Time) -Q CIAC Hip/Knee
Trillium Health Partners
ON · ON, Canada
- Full-time
The Department Clinic Clerical Assistant (CCA) provides clerical support for reception; new referrals processing and information management; patient administrative services, ensures the…
Added 2 mins ago
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Executive Assistant
RBC
Montreal, QC
- Full-time
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Added 2 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Whitby, ON
Neighbourly Pharmacy is looking for a Part-Time Pharmacy Assistant to join our team at Medical Centre Pharmacy in Brooklin, Ontario.
Added 2 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
North Huron, ON
Prescription Processing: Entering patient, insurance, and doctor data into pharmacy software.
Added 2 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Windsor, ON
TMC Pharmacy is looking for a part-time Pharmacy Assistant to join our team in Windsor, Ontario.
Added 2 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Thunder Bay, ON
Janzen’s Pharmacy, located in The Link on Lillie Street in Thunder Bay, Ontario, is looking for a Full-Time Pharmacy Assistant – LTC Data Entry Specialist to join our Long-Term Care team.
Added 2 mins ago
Medical Administrator
Rejuvenation
Oakville, ON
Perform other front desk duties as requested by management and supervisory team.
Added 17 mins ago
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Analyste financier FP&A / Senior Financial Analyst, FP&A
McKesson
Montreal, QC
- Full-time
In this role, you will partner with Strategic Procurement, Sivem, Accounting, Operations and management to provide financial insights that support strategic and operational decision-making.…
Added 17 mins ago
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Continuous Improvement & Engineering Intern - Winter 2027
McKesson
Trenton, ON
- Full-time
…while developing valuable experience in process improvement, data analysis, problem-solving and project…
Added 17 mins ago
TS
Christmas Kettle Campaign Assistant Coordinator
The Salvation Army Canada and Bermuda Territory
London, ON
- Full-time
The Christmas Kettle Campaign Assistant Coordinator is responsible for organizing the logistics at their assigned kettle hub, including the coordination of the recruitment, scheduling and…
Added 31 mins ago
Teacher Assistant (DJCWA) PT Term
Nova Scotia Regional Centres for Education & CSAP
NS · Dr. J.C. Wickwire Academy, NS
Supports the implementation of identified behaviour management outcomes under the direction of the teacher(s) when a student is unable to self-regulate his/her own behaviour. For example:
Added 31 mins ago
Teacher Assistant (DJCWA) Term
Nova Scotia Regional Centres for Education & CSAP
NS · Dr. J.C. Wickwire Academy, NS
Supports the implementation of identified behaviour management outcomes under the direction of the teacher(s) when a student is unable to self-regulate his/her own behaviour. For example:
Added 31 mins ago
School Administrative Assistant - Yarmouth Cons. Mem High (YCMHS) - PT-Perm (3.5hrs) 2026 (93032)
Nova Scotia Regional Centres for Education & CSAP
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Position: Administrative Assistant (School Based) - Permanent - Part Time: 8:30am to 12:00pm
Added 31 mins ago
Oil & Gas Opportunities , Drilling & Technical Services - Saudi Arabia
Eram Talent
Toronto, ON
Provide engineering project support through technical documentation, drawing and report management, material and equipment listings, data reconciliation, and coordination with engineering…
Added 31 mins ago
ET
Oil & Gas Operations, Engineering & Geosciences Professionals (Saudi Arabia)
Eram Talent
Ottawa, ON
- Contract
Assistant Engineer: Collects and analyzes engineering data, supports field and office activities, performs basic calculations and prepares reports.
Added 31 mins ago
Finance & Payroll Assistant (TERM)
University of Toronto
Toronto, ON
Reporting to the Department Manager, the Finance and Payroll Assistant serves as the first point of contact for general financial and payroll enquiries and supports the department in the…
Added 1 hour ago
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Assistant Buyer
Adecco
Mississauga, ON
- $28 to $30 CAD / hour
- Temporary
We are currently seeking a detail-oriented and analytical Assistant Buyer to join a dynamic and fast-paced merchandising team. This is an excellent opportunity to gain hands-on experience…
Added 1 hour ago
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7818 - Assistant Store Manager FT
Lids
Vaughan, ON
- $20 to $21.5 USD / hour
- Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 1 hour ago
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Pharmacy Assistant
Walmart
Hamilton, ON
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 1 hour ago
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Team Coordinator Public Affairs & Communications
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Provide support in budget preparation and forecasting processes, supporting financial management activities in line with Foundation policies.
Added 1 hour ago
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Assistant Controller
Robert Half
Montreal, QC
- $100,000 to $115,000 CAD / year
- Full-time
Our client, a growing pharmaceutical organization, is seeking an Assistant Controller to join its finance team. This is a hands-on role offering broad exposure across accounting, financial…
Added 2 hours ago
JI
Assistant Store Manager - Back-end Ops
J.D. Irving, Limited
Port Hawkesbury, NS
- Full-time
As an Assistant Store Manager – Back‑End Operations, you will play a critical leadership role in ensuring these business lines are supported through safe, efficient, and accurate…
Added 2 hours ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.
Added 2 hours ago
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Organ Recovery Assistant, Organ Donation & Hospital Development - BC Transplant Society
Sanya’k̓ula
Vancouver, BC
- Part-time
Organ Recovery Assistant, Organ Donation & Hospital Development

Kraken Robotics Inc.

Executive Assistant

Dartmouth, NS, Canada

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Job details

Experience: 7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Posting language: English
Posted: Aug 18, 2026

Original job description

Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.

The Executive Assistant provides high level administrative support to a group of senior executives spread across several geographic locations primarily in North America. They act as a strategic partner to boost executive team cohesion, effectiveness and productivity.

Roles and Responsibilities

Overseeing all incoming and outgoing communications for executives, including emails, phone calls, reports, and internal & external correspondence.
Creating, editing and producing professional documents, such as reports, meeting notes, emails, letters, presentations, and reports.
Managing multiple executives’ calendars, including adding events, scheduling/rescheduling appointments and providing daily briefings.
Acting as the first point of contact for internal and external partners seeking time with the executives, including vendors, colleagues, clients, and customers.
Conducting research and creating briefing documents on various topics based on the needs of the executive team.
Managing travel schedules and bookings for multiple executives using dedicated agents and travel tools.
Planning and organizing virtual and in person events and meetings both on company facilities and at partner locations when used. Includes booking meeting spaces, organizing refreshments, ensuring supplies and collateral are available, room set up/clean up, and ensuring follow up actions and documents are provided.
Organizing, maintaining, printing, distributing and storing important information and documents.

Qualifications and Experience

Post secondary diploma in a business administration or related field
7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Outstanding time management and organizational skills in a demanding fast-paced environment
Strategic thinking skills combined with the ability to solve problems, anticipate the executives’ needs, and be solution-oriented, proactively alerting the executives of potential risks
Agility and flexibility in response to changing priorities and needs with proactive follow-through
Ability to conduct research and create reports or presentations
Expert MS Office skills with significant experience in preparing polished and professional documents
Exceptional attention to detail with the ability to organize complex data and patterns
Adaptable with an innate ability to learn quickly
Superior communication skills with strong ability to built rapport with stakeholders of all levels

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior executives, managing communications, calendars, and travel arrangements. They also act as a strategic partner by conducting research, preparing professional documents, and coordinating both virtual and in-person events.

Requirements

Candidates must have a post-secondary diploma in business administration or a related field and at least 7 years of experience in an executive-level support role. Strong proficiency in MS Office, exceptional organizational skills, and the ability to work in a fast-paced environment are required.

Skills

Administrative Support
Calendar Management
Travel Coordination
Event Planning
Communication
Research
Report Writing
MS Office
Time Management
Organizational Skills
Strategic Thinking
Problem Solving
Data Management
Stakeholder Management
Professional Documentation

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Management
Event Planning
Report Generation
MS Office
Strategic Partner
Stakeholder Management
Business Administration
Data Organization
Communication
Research
Project Coordination
Professional Correspondence
Scheduling
Logistics
Documentation
Problem Solving
Time Management

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