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Added 15 mins ago
K
Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 45 mins ago
HO Accounting & Finance - Credit & Collections Analyst
Nippon Express Canada
Mississauga, ON
This position reports directly to the Accounting Assistant Manager and shall have the overall responsibilities for the collection of accounts receivables, monitor customer accounts, posting…
Added 45 mins ago
AP
Legal Executive Assistant
Argus Properties
Kelowna, BC
- $68,000 to $78,000 CAD / year
- Full-time
This is not a traditional assistant role. Argus Properties is looking for a tech-forward Executive / Legal Assistant to bring modern AI tools into our executive office and keep our senior…
Added 1 hour ago
AP
Legal Executive Assistant
Argus Properties Ltd.
Kelowna, BC
- Full-time
Position SummaryThis is not a traditional assistant role. Argus Properties is looking for a tech-forward Executive / Legal Assistant to bring modern AI tools into our executive office and…
Added 1 hour ago
P
Senior Executive Assistant
PerkinElmer
Woodbridge, ON
- Full-time
PerkinElmer is seeking an Executive Assistant to partner with up to three Senior Vice Presidents, including the SVP, Product Management & Global Marketing, Chief Technology Officer and…
Added 1 hour ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 1 hour ago
EE
Executive Assistant
Express Employment Professionals - Ottawa East
Ottawa, ON
- $55,000 to $75,000 CAD / year
- Full-time
…industry in Ottawa's East End, is seeking a Bilingual Executive Assistant to support the CEO and Vice President. This key role will be responsible for managing executive calendars,…
Added 2 hours ago
UC
Admission Assistant, Operations & Experience
Upper Canada College
Toronto, ON
- $46,352 to $60,837 CAD / year
- Full-time
…family engagement with efficient workflows and digital file management, this role ensures every prospective family has a seamless experience from their initial inquiry through…
Added 2 hours ago
PH
Executive Assistant
Public Health Ontario
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This Executive Assistant role is to provide confidential senior administrative support to two executives. The Executive Assistant is responsible for managing administrative matters for the…
Added 2 hours ago
DM
Executive Assistant - Finance & Business Operations
Danton Medical Clinic
Toronto, ON · Scarborough, ON
- $37,000 to $40,000 CAD / year
- Full-time
Business Administration & Finance Coordinator / Executive & Personal Assistant
Added 3 hours ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 4 hours ago
BL
General Litigation / Criminal LAA
BC Legal Management Association
Surrey, BC
- Other
KSW Lawyers is currently accepting applications for a Senior Legal Administrative Assistant to work with a busy lawyer in our Criminal & General Litigation Department. This is a full time…
Added 4 hours ago
BL
Legal Administrative Assistant (Corporate Commercial)
BC Legal Management Association
Vancouver, BC
- Other
Boughton Law is currently seeking an Intermediate to Senior Legal Administrative Assistant to join our team and support two busy Corporate Commercial and Real Estate practices. This is an…
Added 4 hours ago
WI
Executive Assistant
WSP in Canada
St. Catharines, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 4 hours ago
WI
Executive Assistant
WSP in Canada
Waterloo, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 4 hours ago
WI
Executive Assistant
WSP in Canada
Kitchener, ON
- Full-time
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.
Added 5 hours ago
Business Officer and Assistant to the Director
University of Toronto
Toronto, ON
As the Business Officer and Assistant to the Director, you will play a central role in supporting faculty, staff, graduate students, and academic leadership within the Cinema Studies…
Added 5 hours ago
MT
Office Manager & Executive Assistant
MineSense Technologies Ltd.
Vancouver, BC
- $80,000 to $100,000 CAD / year
- Full-time
We are looking to add an experienced Office Manager and Executive Assistant to our G&A team in Vancouver, British Columbia. Reporting to the CEO, this role is responsible for ensuring the…
Added 7 hours ago
ET
Oil & Gas Operations, Engineering & Geosciences Professionals (Saudi Arabia)
Eram Talent
Ottawa, ON
- Contract
…professional opportunities across Drilling Operations, Rig Management, Engineering, Maintenance, Well Control, Journey Management, and…
Added 9 hours ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
The Executive Assistant provides high level administrative support to a group of senior executives spread across several geographic locations primarily in North America. They act as a…
Added 18 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 19 hours ago
M
Technicien principal de l'environnement critique (CET)/Critical Environment Technician
Microsoft
Quebec, QC
- Full-time
As a Senior Critical Environment Technician (CET) - Québec City in Microsoft’s Cloud Operations & Innovation (CO+I) team, you will help to maintain the critical infrastructure that keeps…
Added 19 hours ago
OG
Executive & Personal Assistant
Onni Group of Companies
Vancouver, BC
- Full-time
ONNI Group is hiring an Executive & Personal Assistant to the Principal in Vancouver, BC
Added 20 hours ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 22 hours ago
TU
Executive Assistant
The University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Non Union Salaried - Administrative Assistant 3

Kraken Robotics Inc.

Executive Assistant

Dartmouth, NS, Canada

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Job details

Experience: 7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Posting language: English
Posted: Aug 18, 2026

Original job description

Kraken Robotics is currently recruiting for an Executive Assistant to join our team in Dartmouth, NS.

The Executive Assistant provides high level administrative support to a group of senior executives spread across several geographic locations primarily in North America. They act as a strategic partner to boost executive team cohesion, effectiveness and productivity.

Roles and Responsibilities

Overseeing all incoming and outgoing communications for executives, including emails, phone calls, reports, and internal & external correspondence.
Creating, editing and producing professional documents, such as reports, meeting notes, emails, letters, presentations, and reports.
Managing multiple executives’ calendars, including adding events, scheduling/rescheduling appointments and providing daily briefings.
Acting as the first point of contact for internal and external partners seeking time with the executives, including vendors, colleagues, clients, and customers.
Conducting research and creating briefing documents on various topics based on the needs of the executive team.
Managing travel schedules and bookings for multiple executives using dedicated agents and travel tools.
Planning and organizing virtual and in person events and meetings both on company facilities and at partner locations when used. Includes booking meeting spaces, organizing refreshments, ensuring supplies and collateral are available, room set up/clean up, and ensuring follow up actions and documents are provided.
Organizing, maintaining, printing, distributing and storing important information and documents.

Qualifications and Experience

Post secondary diploma in a business administration or related field
7 years’ experience in an executive level business support/administrative role supporting multiple geographically distributed partners
Outstanding time management and organizational skills in a demanding fast-paced environment
Strategic thinking skills combined with the ability to solve problems, anticipate the executives’ needs, and be solution-oriented, proactively alerting the executives of potential risks
Agility and flexibility in response to changing priorities and needs with proactive follow-through
Ability to conduct research and create reports or presentations
Expert MS Office skills with significant experience in preparing polished and professional documents
Exceptional attention to detail with the ability to organize complex data and patterns
Adaptable with an innate ability to learn quickly
Superior communication skills with strong ability to built rapport with stakeholders of all levels

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior executives, managing communications, calendars, and travel arrangements. They also act as a strategic partner by conducting research, preparing professional documents, and coordinating both virtual and in-person events.

Requirements

Candidates must have a post-secondary diploma in business administration or a related field and at least 7 years of experience in an executive-level support role. Strong proficiency in MS Office, exceptional organizational skills, and the ability to work in a fast-paced environment are required.

Skills

Administrative Support
Calendar Management
Travel Coordination
Event Planning
Communication
Research
Report Writing
MS Office
Time Management
Organizational Skills
Strategic Thinking
Problem Solving
Data Management
Stakeholder Management
Professional Documentation

Visa sponsorship

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Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Management
Event Planning
Report Generation
MS Office
Strategic Partner
Stakeholder Management
Business Administration
Data Organization
Communication
Research
Project Coordination
Professional Correspondence
Scheduling
Logistics
Documentation
Problem Solving
Time Management

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