Administrative Technician- Human Resources
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Position Summary
The HR Administrative Technician provides support to the Human Resources team. The incumbent coordinates and ensures the smooth execution of various processes related to the employee life cycle, while maintaining accurate and up-to-date data in employee files and HR management systems.
Responsibilities
The HR Administrative Technician provides support to the Human Resources team. The incumbent coordinates and ensures the smooth execution of various processes related to the employee life cycle, while maintaining accurate and up-to-date data in employee files and HR management systems.
Responsibilities
- Perform various administrative tasks and provide comprehensive support throughout the employee life cycle for key HR functions such as recruitment, compensation, onboarding, retention, training, and termination (workflows, purchase orders, invoices, etc.).
- Manage and maintain HR management system data to ensure information is accurate and readily available throughout employees’ career paths.
- Provide support related to various HR systems, including data updates, system maintenance, continuous improvement initiatives, and user assistance (ERP, Empower, Litmos, Kruger 1904 recognition platform, including basic task functionalities).
- Contribute to the recruitment process by submitting requests in the HR management system.
- Process requisitions for the payment of invoices for the HR department.
- Contribute to the preparation of new employee arrivals, including the creation of onboarding requests equipment and benefits setup, as well as the scheduling of meetings as required, and support the employee departure process.
- Provide administrative support related to change management and efforts to integrate new HR tools and processes, particularly in relation to the HR strategic plan.
- Provide support for changes to employment contracts, transfers, and reorganizations, as related to staffing changes.
- In collaboration with the HR Business Partner and the Compensation team, coordinate job creation and job evaluations within the JDE platform.
- As required, provide administrative support to HR leadership in connection with human resources projects and initiatives.
- Process vacation requests and payments for unused vacation entitlements for members of senior management.
- Coordinate various programs intended for employees’ families, such as summer camp reimbursement, the CEO scholarship program, and the kids’ holiday drawing contest.
- Produce various reports from HR systems, as requested.
- Prepare and publish annual calendars for all company sites.
- Plan HR meetings as required (training sessions, special events, etc.).
- Manage the HR department’s expense account.
- Support the HR team with any other related tasks as required.
- Diploma in Administration or a related field.
- Experience in human resources is preferable.
- Two to three years of relevant experience.
- Strong interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Strong time management skills and demonstrated ability to meet deadlines.
- Proficiency with Microsoft Office and various computer tools.
- Good verbal and written communication skills in French and English.
More about this job
Responsibilities
Provides administrative support across the employee lifecycle, including recruitment, onboarding, departures, staffing changes, HR systems, invoices, and employee programs. Maintains HR data, prepares reports and calendars, coordinates meetings and job evaluations, and supports HR projects and leadership.
Requirements
A diploma in administration or a related field is required, along with two to three years of relevant experience; human resources experience is preferred. The role calls for strong interpersonal and customer service skills, organization, attention to detail, time management, Microsoft Office proficiency, and verbal and written communication skills in French and English.
Skills
- Human Resources Administration
- Employee Lifecycle Support
- HRIS Data Management
- Recruitment Administration
- Onboarding and Offboarding
- Invoice Processing
- HR Systems Support
- ERP
- Microsoft Office
- Reporting
- Change Management Support
- Job Evaluation Coordination
- Organizational Skills
- Attention to Detail
- Time Management
- Customer Service
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
Keywords
- Human Resources
- Employee Lifecycle
- Recruitment
- Compensation
- Onboarding
- Employee Retention
- Training
- Termination
- HR Management Systems
- ERP
- Empower
- Litmos
- Kruger 1904
- JDE
- Purchase Orders
- Invoice Processing
- Change Management
- Employment Contracts
- Transfers
- Reorganizations
- Job Creation
- Job Evaluations
- Vacation Requests
- Employee Programs
- HR Reporting
- Microsoft Office
- French
- English