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Added 4 mins ago
UH
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CO
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Kubik

Capacity and Resource Planning Manager

Mississauga, ON, Canada

Compensation: $95,000 to $125,000 · Full-time

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Job details

Pay: Compensation: $95,000 to $125,000
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 5+ years of experience in resource planning, operations, project coordination, production planning, PMO, or a related role.
Posting language: English
Posted: Nov 2, 2026

Original job description

Connect teams. Bring clarity to priorities. Make work flow better.

About The Role

Do you enjoy turning complex workloads into clear, practical plans? As Capacity and Resource Planning Manager, you will help put the right people on the right priorities at the right time - connecting design, project management, engineering, estimating, and other pre-production teams to align capacity with project demand.

This role brings together relationship-building, analytical thinking, and hands-on process improvement. Working closely with leadership and department teams, you will balance workloads, tackle bottlenecks, and introduce tools and automation that make work easier to plan, track, and deliver.

What You Will Do

Resource & Capacity Planning

Build a clear picture of capacity, utilization, and project demand across pre-production teams.
Work with department leaders to anticipate resource needs, spot gaps early, and navigate competing priorities.
Lead resource planning and guide workload allocation so teams can focus their efforts where they are needed most.

Workflow & Process Optimization

Keep work moving from project award through pre-production readiness.
Turn bottlenecks into opportunities for improvement, making workflows more efficient, visible, and accountable.
Bring structure and consistency to how teams plan and manage work.

Cross-Functional Coordination

Connect the right stakeholders and align departments on priorities and timelines to keep projects moving forward.
Help teams work through resource conflicts and operational challenges with clear, constructive discussions.
Give leadership a clear view of workload, capacity, and project health to support informed decisions.

Systems, Reporting & Automation

Shape and continuously improve the planning, reporting, and workflow tools teams use every day.
Translate data into insights that strengthen forecasting and resource planning.
Find opportunities to simplify processes and automate repetitive work.
Build dashboards and reports that turn operational data into actionable insights.

What You Bring

5+ years of experience in resource planning, operations, project coordination, production planning, PMO, or a related role.
Experience managing capacity and workloads in a project-based environment.
Strong analytical and problem-solving skills - you can dig into the details without losing sight of the bigger picture.
The ability to build trusted relationships and influence across departments.
Exceptional organizational, communication, and facilitation skills.
Experience with project management, resource planning, ERP, or workflow management systems.
Advanced proficiency in Excel and reporting tools.
A continuous improvement mindset: you enjoy creating structure, simplifying work, and building processes that scale.

Compensation: $95,000 to $125,000

Vacancy: This posting is for an existing vacancy.

We are committed to providing reasonable accommodations for persons with disabilities. If you require reasonable accommodation during the application process, we will work with you to meet your needs. Please send all inquiries regarding accommodations to careers@thinkubik.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

We thank all applicants in advance for their interest, but only those applicants who are to be considered will be contacted.

NO AGENCIES

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More about this job

Responsibilities

Plan capacity and allocate workloads across pre-production teams, aligning resources with project demand and resolving bottlenecks and competing priorities. Improve workflows and planning systems, develop reporting and dashboards, and provide leadership with actionable insights into workload, capacity, and project health.

Requirements

Requires 5+ years of experience in resource planning, operations, project coordination, production planning, PMO, or a related field, including capacity and workload management in a project-based environment. Candidates should bring strong analytical, organizational, communication, facilitation, and relationship-building skills, experience with project or resource planning systems, and advanced Excel and reporting proficiency.

Skills

Resource Planning
Capacity Planning
Workload Allocation
Project Coordination
Workflow Optimization
Process Improvement
Cross-Functional Coordination
Stakeholder Management
Analytical Thinking
Problem-Solving
Forecasting
Data Analysis
Dashboard Development
Reporting
Automation
Advanced Excel

Visa sponsorship

Not detected in the job text

Keywords

Resource Planning
Capacity Planning
Utilization
Project Demand
Workload Allocation
Pre-Production
Workflow Management
Process Improvement
Bottleneck Management
Cross-Functional Coordination
Stakeholder Management
Forecasting
Operational Data
Dashboards
Reporting Tools
Automation
Excel
Project Management Systems
ERP Systems
Workflow Management Systems
PMO
Production Planning
Project-Based Environment
Workload Management

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