Office Administrator

Company Description Kuthala Group is a privately held company with diversified divisions across transportation, equipment, storage, fleet services, capital lending, parts, and real estate. The group operates extensive trucking services, equipment sales and leasing, and large-scale warehousing and outdoor storage across North America. Kuthala Fleet Solutions supports businesses with fuel cards, 24/7 equipment repairs, and towing, while Kuthala Capital provides financing from daily cash flow support to multimillion-dollar loans. The company also supplies heavy equipment parts around the clock and offers ongoing real estate investment opportunities. This broad portfolio creates a dynamic, fast-paced environment with varied operational needs and opportunities for growth.

Role Description The Office Administrator is a full-time, on-site role based in Georgetown, ON, responsible for supporting daily office operations across Kuthala Group’s business divisions. This role includes managing incoming calls and emails, greeting visitors, organizing documents and records, and maintaining both physical and digital filing systems. The Office Administrator will schedule meetings, coordinate calendars, assist with basic bookkeeping tasks such as invoice tracking, and prepare routine reports and correspondence. The role involves handling office supplies and equipment, liaising with internal teams and external partners, and ensuring the office environment is orderly, professional, and responsive to business needs. The successful candidate will contribute to efficient workflows, consistent customer service, and smooth communication across the organization.

Qualifications

• Strong Office Administration and Administrative Assistance skills, including organizing workflows, managing records, and supporting multiple stakeholders.
• Ability to operate and troubleshoot common Office Equipment (e.g., printers, scanners, phone systems) and maintain office supply inventory.
• Effective Communication skills, both written and verbal, with the ability to interact professionally with team members, partners, and visitors.
• Customer Service skills to handle inquiries, support clients and vendors, and represent the organization in a courteous and solution-focused manner.
• Proficiency with standard office software (e.g., MS Office or equivalent) and basic data entry; familiarity with administrative or ERP systems is an asset.
• Strong attention to detail, time management, and the ability to prioritize tasks in a fast-paced, multi-division environment.
• Ability to work on-site in Georgetown, ON, with a collaborative and reliable work ethic.
• Relevant post-secondary education in business administration or related field, or equivalent experience in office administration; experience in transportation, logistics, or related industries is an advantage.