administrative assistant
- Quebec, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
French
Education
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Tasks
Computer and technology knowledge
Personal suitability
Health benefits
Languages
French
Education
- Secondary (high) school graduation certificate
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Public library
Tasks
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Administrative and office activities
- Sort mail according to destination
- Record and balance daily transactions
- Book facilities for office personnel
- Order supplies and maintain inventory
- Maintain filing system
- Clerical duties (i.e. faxing, filing, photocopying)
- Deliver messages, reports, requisitions and specimens between departments
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Word
- Accounting software
Personal suitability
- Ability to multitask
- Organized
- Team player
- Client focus
- Punctuality
- Energetic
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Life insurance
- Registered Retirement Savings Plan (RRSP)
- Long-term care insurance
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Travel insurance
- Wellness program
More about this job
Responsibilities
Answer telephone calls and electronic enquiries, greet visitors, direct them to the appropriate contacts, and handle mail and office supplies. Maintain filing systems, record and balance daily transactions, book facilities, perform clerical tasks, and deliver messages and documents between departments.
Requirements
Requires a secondary school graduation certificate and 1 year to less than 2 years of experience. Candidates should be organized, able to multitask, punctual, energetic, team-oriented, and client-focused, with knowledge of MS Excel, MS Outlook, MS Word, and accounting software.
Skills
- Telephone Communication
- Electronic Enquiries
- Office Supply Inventory
- Reception
- Mail Sorting
- Transaction Recording And Balancing
- Facility Booking
- Filing
- Faxing
- Photocopying
- Message And Document Delivery
- MS Excel
- MS Outlook
- MS Word
- Accounting Software
- Multitasking
Benefits
- Dental Plan
- Disability Benefits
- Health Care Plan
- Paramedical Services Coverage
- Life Insurance
- Long-Term Care Insurance
- Paid Learning And Training
- Paid Time Off
- Travel Insurance
- Wellness Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Finance & Accounting
Keywords
- Public Library
- Administrative Assistant
- Office Administration
- Telephone Calls
- Electronic Enquiries
- Reception
- Office Supplies
- Inventory Management
- Mail Sorting
- Transaction Recording
- Transaction Balancing
- Facility Booking
- Filing System
- Faxing
- Photocopying
- Interdepartmental Delivery
- MS Excel
- MS Outlook
- MS Word
- Accounting Software
- Multitasking
- Organization
- Teamwork
- Client Focus
- Punctuality