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Added 13 mins ago
Engagement and Retention Specialist
Polycultural Immigrant & Community Services
Toronto, ON · Scarborough, ON
Contract
Reporting to the Program Manager, the Engagement and Retention Specialist plays a pivotal role in helping clients secure, sustain, and succeed in employment through ongoing engagement,…
Added 13 mins ago
Licensed Financial Services Assistant-EN
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$20.75 to $27.64 CAD / hour
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Added 13 mins ago
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Senior Sales Manager
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L3Harris Technologies

Program Coordinator

ON, Canada
Waterdown, ON, L9H 0C5, Canada

Pay: In the province of Ontario, Canada, the pay range for this position will be $65,000 - $85,000
Apply by: Dec 1, 2026
Posting language: English
Posted: Sep 22, 2026

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Original job description

Program Coordinator

Reference #: 44660

Waterdown, Ontario

About the Role

Supports the execution of new orders throughout the program lifecycle from kick off, through build and delivery. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy) and provides status reports/tracking. May perform some research or data analysis tasks. May schedule and coordinate meetings in support of order execution as directed. Works with internal customers in other functions within the business and may work with external customers in support of order execution.

Primary Responsibilities

Support Program Manager in day to day management of programs
Formulate techniques for data collection to ensure tracking review and acceptance of data
Devise and implement efficient procedures for data handling and analysis
Establish rules and procedures for data sharing with team members, external stakeholders etc.
Support others in the daily use of data systems and ensure adherence to legal and company standards
Assist with reports and data extraction when needed
Generate and maintain Customer Orders, Delivery Lists and purchase requisitions as required
Attend daily status meetings
Close out customer orders, set up warranty projects and perform hand off to In Service Team
Manage and track material procurement (subcontracts) in support of order execution
Tracking of material and program costs
Support program meetings including meeting documentation, Technical Progress Reviews with internal and external customers and tracking of action items
Generate letter of transmittal for deliverables to customers
Support the procurement of special tools/equipment as required to support contractual obligations to the program
Create, update and monitor major program data submittals such as SDRL’s/CDRL’s, action item logs, etc.

Required Capabilities

Excellent interpersonal skills with an ability to handle multiple tasks and effectively balance priorities
Ability to deal directly with internal and external customers
Experience with Microsoft Office tools with emphasis on Word, Excel and MS Project
Experience working with an ERP toolset.
Knowledge in formal documentation formatting, filing and tracking techniques
Fluency in current Product Data Management standards with the ability to review contract SOWs to determine appropriate application of procedures is an asset
Ability to organize and coordinate formal meetings - including the recording of action items
Experience in shipping and waybill tracking
Good communication and problem solving skills
Detail oriented individual utilizing Product Data Management tools and performing the preparation of contract data item submittals
Some experience or exposure to program management concepts such as schedules, budgets and risks
Understanding of configuration management processes
Prior experience in the field of Product Data Management including experience with project and systems engineering techniques an asset.
Prior experience with Manufacturing / Engineering process and / or technical background an asset
Language proficiency in either French, Arabic or Turkish is an asset

Desired Education and Experiences

Requires highly developed job knowledge/skills.
Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates
Degree with a minimum of 4 years of prior related experience.

*This posting is for a current vacancy. In the province of Ontario, Canada, the pay range for this position will be $65,000 - $85,000

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More about this job

Responsibilities

The Program Coordinator supports the Program Manager by managing program lifecycles, tracking material procurement, and maintaining project documentation. They are responsible for data analysis, generating status reports, and coordinating meetings with internal and external stakeholders.

Requirements

Candidates must have a high school diploma with 8 years of experience or an associate degree with 4 years of relevant experience. Proficiency in Microsoft Office, ERP tools, and strong organizational and communication skills are required.

Skills

Program management
Data analysis
Microsoft Office
Excel
MS Project
ERP systems
Documentation management
Product data management
Procurement
Contract administration
Technical progress reviews
Action item tracking
Shipping and waybill tracking
Problem solving
Communication
Configuration management

Visa sponsorship

Not detected in the job text

Keywords

Program Coordinator
Program Lifecycle
Data Collection
ERP
Microsoft Office
MS Project
Procurement
Subcontracts
SDRL
CDRL
Product Data Management
Configuration Management
Contract SOW
Technical Progress Reviews
Waybill Tracking
Warranty Projects
Purchase Requisitions
Data Extraction
Inventory Management
Reporting
Documentation
Systems Engineering
Manufacturing Process
Engineering Process
Action Item Logs

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