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- Contract
Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
Added 18 mins ago
LM
ADMINISTRTIVE SITE ASSISTANT - NAPANEE/BELLEVILLE AREA
Laframboise Mechanical Electrical Ltd
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- Contract
Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
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Laframboise Mechanical Electrical Ltd

ADMINISTRTIVE SITE ASSISTANT - NAPANEE/BELLEVILLE AREA

Greater Napanee, ON, Canada
Napanee, ON, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 9, 2026
Experience: 2-5 years of relevant experience in an Administrative Setting.
Posting language: English
Posted: Nov 9, 2026

Original job description

CAREERS
LOGIN
FR

About Us
- About Us
- History
Service Gallery
- Construction Management
- Engineer Procurement Construction
- Pressure Vessels / Storage Tanks
- Piping / Pipe Fabrication
- Modular Assemblies
- Maintenance / Shutdown
- Civil
- Structural Steel
- Millwrighting / Rigging
- HVAC / Sheet Metal
- Electrical and Instrumentation
Clients & Association
- Association Memberships
- Clients
- Projects
Quality & Safety
- HSE Certified
- Quality
- Health & Safety Environment
Contact Us

ADMINISTRTIVE SITE ASSISTANT - Napanee/Belleville Area

Join a team dedicated to excellence, safety, and innovation.

At the Laframboise Group, we're not just building projects; we're building careers. Since 1964, we've been a leader in multi-discipline construction, providing exceptional service across various industries.

Build Your Career with a Leader in Multi-Discipline Construction.

Why Choose Laframboise?

Live our Core Values: We believe in maintaining high standards, fostering a safe and diverse work environment, and applying innovative solutions to every project.
Be Part of Something Bigger: Contribute to the success of our clients in various sectors, including petrochemical, mining, power, and more.
Growth and Development: We offer opportunities for professional growth and development, helping you reach your full potential.
Competitive Compensation and Benefits: We offer a competitive compensation and benefits package to reward and support our team members.

Ready to Build Your Future?

Current Openings

We are currently seeking talented individuals to join our team in various roles. If you're looking for a challenging and rewarding career with a company that values its employees, we encourage you to apply. Complete the application form to get started.

Together, let's build something extraordinary.

LocationNapanee Position TypeContract

Posted 9 Nov 2026 Job Start31 Dec 1969 SalaryCompetitive salary, commensurate with experience: (range $22/hr to $27/hr)

ADMINISTRTIVE SITE ASSISTANT - Napanee/Belleville Area

Share On

ADMINISTRATIVE SITE ASSISTANT - Napanee/Belleville area

The Laframboise Group is seeking an Administrative Site Assistant with Construction administration experience. This is a contract-term, field-based position, working 40+ hours per week, at our project site in the Napanee/Belleville, ON area.

For over 60 years, The Laframboise Group has been building more than just industrial infrastructure - we’ve been building trust, driving innovation, and shaping careers.  We specialize in fabrication and construction services, including general contracting services, piping, structural steel, sheet metal, millwrighting, electrical and instrumentation, tank and pressure vessel fabrication and prefabricated modules.

With offices in Long Sault, Ontario, Thurso, Quebec; Syracuse, NY; and Bartow, FL, we operate across Canada and the continental United States.

At Laframboise Group, we prioritize collaboration, innovation, and professional development. Our team members are valued contributors, empowered to lead, improve, and excel. We offer competitive compensation, paid training, and modern facilities to support your success.

Join Laframboise Group and build your future with a company committed to safety, continuous growth and excellence.

Description Of Position

Responsible for supporting Laframboise Group’s projects, Project Manager and/or Project Superintendent and/or Safety Manager. This position plays an integral role in providing an orderly recording and keeping of physical and electronic documents and acting as a liaison between the project and various administrative departments for our corporate office in Long Sault, Ontario. General office administrative functions including but not limited to mail, filing, answering phone, maintaining bulletin/notice boards, meeting minutes, and assisting with client inquiries.

Compile required daily reports.
Payroll administration of timesheets for project; obtain timesheets and review for labor, hours, coding, correct errors.
Submit payroll to corporate office for processing.
Submit new hire packages, employee change of status, address, banking updates, and employee separation documentation ensuring they are accurate, complete with all required approvals.
Order and maintains suppliers, arranges for equipment maintenance, and keeps area organized.
Prepares purchase orders and maintains packing slips for material orders. Submit original paperwork to corporate office for processing.
Receiving of materials at site as required with ability to lift and carry up to 30 pounds for short distances.
Establish and maintain a physical and electronic system of documents related to a construction worksite.
Categorize, file, and easily retrieve and distribute documents.
Maintain document control logs, drawings and specifications, addendums, including MTR’s.
Prepare, submit, and track vendor submittals and shop drawings with clients and vendors.
Prepare job closeout and turnover packages for clients.
Printing and finishing of documents.
Assist with maintaining Quality and Safety documentation to ensure compliance including completeness, signature, and date.
Coordinate and maintain training documentation.
Coordinate training schedules.
Administer and reconcile petty cash and expense reports.
Coordinate with local suppliers for pick-up and deliveries.
Maintain confidentiality with respect to employee, client, and candidate information.
Provide support to Project Manager, Project Superintendent, and Project Coordinator as needed.
Communicate as required on delays, issues, labor, changes that may impact site or project.
Other duties as required.

Skills & Experience

2-5 years of relevant experience in an Administrative Setting.
Experience in the construction field an asset.
Possess a college diploma in Office Administration Preferred.
Ability to prioritize, meet tight deadlines, and manage concurrent contracts and projects in a fast-paced work environment.
Possess the ability to maintain and organize a large volume document management system.
Proficient at analyzing, managing, and administering contract documentation.
Possess a strong command of the English language, both written and oral (French would be an asset) with excellent interpersonal skills.
Have a strong working knowledge of MS 365 office, Autodesk Forma, SharePoint, Procore and other portal-based systems with advanced office technology.
Ability to work in a safe manner, and in conjunction with the Ontario Workplace Safety and Health Act.
Ability and willingness to travel as needed.
Ability to operate company vehicles as needed; requires a valid Driver’s License with clean Drivers’ Abstract.

Hours & Salary

Contract Term position 40+ hours per week.
Monday to Friday from 7am to 5:30 pm
Available to work weekends as needed or as schedule increases.
Paid Overtime.
Competitive salary, commensurate with experience: (range $22/hr to $27/hr)

We thank all applicants for their interest, however, only those under consideration will be contacted. All applications will be treated with confidentiality.

Laframboise Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or another legally protected status.

Must be legally authorized to work in Canada.

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UNITED STATES HEADQUARTERS

1416 Chamber Drive

Bartow, FL 33830

P.O. Box 1503

Bartow, FL 33831 863.578.3831 info@laframboise.net

CANADIAN HEADQUARTERS

3400 Vincent Massey Drive (HWY #2)

Long Sault, Ontario, K0C 1P0 613.933.6664 info@laframboise.net

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More about this job

Responsibilities

Provide administrative support to project management and site teams, including maintaining project records, processing timesheets and payroll documents, coordinating purchasing and deliveries, and managing client and vendor documentation. Support quality, safety, training, and project closeout processes while communicating site issues and maintaining confidentiality.

Requirements

Applicants should have 2–5 years of administrative experience; construction experience and a college diploma in Office Administration are preferred. The role requires strong organization and communication skills, proficiency with Microsoft 365 and project/document platforms, the ability to work safely and travel as needed, and a valid driver’s license with a clean driving record.

Skills

Construction Administration
Document Management
Contract Documentation
Payroll Administration
Timesheet Review
Purchase Order Preparation
Document Control
Vendor Submittals
Shop Drawing Coordination
Quality Documentation
Safety Documentation
Training Coordination
Petty Cash Reconciliation
Microsoft 365
SharePoint
Procore

Benefits

Paid Training
Paid Overtime
Competitive Compensation

Visa sponsorship

Not detected in the job text

Keywords

Construction Administration
Project Site Administration
Document Management
Document Control
Contract Documentation
Payroll Administration
Timesheets
Purchase Orders
Packing Slips
Vendor Submittals
Shop Drawings
Material Test Reports
Project Closeout
Quality Documentation
Safety Documentation
Training Coordination
Petty Cash
Expense Reports
Microsoft 365
Autodesk Forma
SharePoint
Procore
Workplace Safety
Construction
Industrial Infrastructure
Supplier Coordination
Client Communication
Driver’s License

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Work requirements

Jobs in Canada