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Added 52 mins ago
KT
Medical Receptionist
Kalahari Trial Centre
Windsor, ON · Greater Windsor Metropolitan Area
- Full-time
Added 2 hours ago
H
Nurse C - Clinical Coordinator
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Job Description: The Communicable Disease Control/Immunization Program Coordinator is accountable for planning, implementation and evaluation of Communicable Disease Control (CDC) and…
Added 2 hours ago
OL
Program Coordinator
Oxford Learning Stoney Creek
Ottawa, ON
- Full-time
…Learning Barrhaven is looking for a dynamic and motivated Program Coordinator with strong people skills to assist in the day-to-day management of our busy…
Added 2 hours ago
J
Project Operations Manager (Construction)
Jobgether
Canada
- $85,000 to $105,000 CAD / year
- Full-time
…throughout the project lifecycle. You will also lead a project coordinator and strengthen processes, systems, and workflows to improve efficiency and consistency. The ideal candidate…
Added 2 hours ago
OL
Client Services Coordinator (Full-Time)
Oxford Learning Stoney Creek
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- Full-time
Careers > Client Services Coordinator (Full-Time)
Added 2 hours ago
CO
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Saint John, NB
- Full-time
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NY
Security Coordinator - Security, Fire and Life Safety, FTT (J1026-0568)
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Toronto, ON
- Temporary
Security Coordinator Your goal in this position is to support quality initiatives; coordinating the performance of Security contract services, ensuring they align to Key Performance…
Added 3 hours ago
PC
Senior Human Resources Generalist
Parkinson Canada
Remote, Canada
- $85,000 to $95,000 CAD / year
- Full-time
- Remote
…and offer and acceptance, supported by the Human Resources Coordinator, who handles requisition administration, posting, initial screening, scheduling, and offer…
Added 3 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
Investigational drug administration (PO, SC, IV)+ Instruct Participant on self-administration of Investigational product when applicable (10%),
Added 4 hours ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Added 4 hours ago
I
Winter 2027: Event Marketing Coordinator Co-op (4 months)
Intuit
Toronto, ON
- Full-time
Added 4 hours ago
IS
Office Operations and Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Support month‑end close activities and financial administration
Added 6 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 7 hours ago
PE
Junior Construction Coordinator, Administrator
PTW Energy Services
Nisku, AB
- Full-time
At PTW, we're looking for a Junior Construction Coordinator, Administrator who is organized, proactive, and ready to build their career in construction project coordination. If you enjoy…
Added 7 hours ago
TO
Health and Safety Coordinator
Town of Slave Lake
Slave Lake, AB
- Full-time
Added 7 hours ago
UO
Medical Laboratory Technician Assistant Professor Educator/Program Coordinator, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
Serve as the Medical Laboratory Technician Program Coordinator. This role involves developing and maintaining a curriculum aligned with current industry credentials, standards, and…
Added 7 hours ago
MD
Treatment Coordinator
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Ottawa, ON
- Full-time
The Treatment Coordinator is a full-time, on-site role based in Ottawa, ON. This position is responsible for guiding patients through their treatment journey, including reviewing proposed…
Added 8 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
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Added 8 hours ago
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Administrative Support Clerk, Mental Health and Substance Use Services
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Abbotsford, BC · Mission, BC
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…when an issue or emergent situation requires escalation to the Coordinator or to other areas as…
Added 8 hours ago
Events Specialist
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Vancouver, BC
Work closely with the Database Coordinator on registration, database updates, financial administration and related reporting.
Added 8 hours ago
GO
Director, Workforce Development
Government of Manitoba
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Management experience with post-secondary education in social science, finance, public administration or related field.
Added 8 hours ago
CO
Aquatic Operations Coordinator
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Added 8 hours ago
GR
Human Resources Coordinator
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- Full-time
…fast-paced, unionized environment? We’re looking for an HR Coordinator to join our client in Salmon Arm,…
Added 8 hours ago
OL
Client Services Coordinator (Full-Time)
Oxford Learning Centres Inc.
Halifax, NS
- Full-time
Oxford Learning Halifax is seeking an enthusiastic, highly organized and motivated Client Services Coordinator to join our team.
Added 8 hours ago
OL
Program Coordinator
Oxford Learning Centres Inc.
Ottawa, ON
- Full-time
…Learning Barrhaven is looking for a dynamic and motivated Program Coordinator with strong people skills to assist in the day-to-day management of our busy…

Lakehead University

Communications & Marketing Operations Coordinator

Thunder Bay, ON, Canada

Salary Range: Band 4 ($53,841.72 to $67,301.84) · Full-time

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Job details

Pay: Salary Range: Band 4 ($53,841.72 to $67,301.84)
Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Thunder Bay

Employment Type: Full-time, Permanent

Salary Range: Band 4 ($53,841.72 to $67,301.84)

Application Deadline Date: November 5, 2026

Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. Reporting to the Associate Vice-President, Communications & Marketing, the Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support. The role works closely with the AVP, the Director, Marketing, Brand & Digital Strategy, colleagues across the University and external vendors.

Responsibilities

Coordinate departmental administrative operations, including scheduling committee and other meetings, managing the AVP’s calendar, arranging travel, maintaining records and digital files, and providing logistical support for team activities.
Track departmental budgets and spending, prepare monthly financial updates, and flag discrepancies or emerging budget issues. Process invoices, purchase orders, vendor payments, purchase card reconciliations and expense claims in accordance with University policies.
Provide administrative and project support to the AVP and Director, Marketing, Brand & Digital Strategy, including coordinating follow-ups, travel, expenses and special requests.
Liaise with Finance, Procurement and vendors to resolve questions and keep transactions moving.
Maintain departmental workflows and project management tools, including Asana project setup, templates, timelines and records. Identify opportunities to improve processes for approvals, vacation tracking, attendance and project coordination.
Serve as a first point of contact for communications and marketing requests. Review incoming submissions, follow up for missing information, route requests to the appropriate team members and help clarify timelines and next steps.
Support internal communications, including preparing and reviewing content for email communications and the weekly Bulletin. Assist with basic copywriting and editing for web and social media.
Assist with the coordination of campaign materials and creative assets, and support the marketing team with content calendars, logistics and basic reporting.
Track media coverage and mentions, help compile the weekly media report and maintain its distribution list.
Maintain confidential HR and departmental records, and assist with recruitment, onboarding, timesheets and vacation tracking.
Provide coordination and logistical support for departmental projects, events and special requests.

Qualifications

Diploma or certificate in office or business administration, communications or marketing, or an equivalent combination of education and experience.
Three to five years of progressive administrative experience, preferably in a post-secondary or complex, multi-stakeholder environment.
Experience with financial tracking, reconciliations, procurement and administrative support for senior leaders.
Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, with careful attention to accuracy and detail.
Proficiency with Microsoft Office and project management tools such as Asana. Experience with Drupal or another content management system, digital file management, or university finance, HR and procurement systems is an asset.
Discretion and sound judgment when handling confidential information, along with the ability to work collaboratively with colleagues, leaders and external partners.

Apply About employer

More about this job

Responsibilities

Coordinate the department’s administrative operations, budgets, purchasing, records, workflows, and logistical support for senior leaders and projects. Triage communications and marketing requests, assist with internal communications and content, support campaign coordination, and track media coverage.

Requirements

Requires a diploma or certificate in office or business administration, communications, or marketing, or equivalent education and experience, plus three to five years of progressive administrative experience. Candidates should have experience with financial tracking, reconciliations, procurement, and senior-level administrative support, along with strong organizational and communication skills and proficiency in Microsoft Office and project management tools such as Asana.

Skills

Administrative Operations
Budget Tracking
Financial Reconciliation
Procurement
Project Coordination
Calendar Management
Records Management
Written Communication
Copywriting and Editing
Microsoft Office
Asana
Content Management Systems
Digital File Management
Vendor Relations
Confidential Records Handling
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Communications
Marketing Operations
Higher Education
Administrative Operations
Budget Tracking
Financial Updates
Invoice Processing
Purchase Orders
Vendor Payments
Purchase Card Reconciliation
Expense Claims
Procurement
Asana
Project Management
Workflow Improvement
Internal Communications
Copywriting
Editing
Web Content
Social Media
Content Calendars
Campaign Materials
Creative Assets
Media Monitoring
Drupal
Microsoft Office
Recruitment
Onboarding
Confidential Records

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