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Added 1 hour ago
HR
Patient Care Director, Emergency Department
Hudson Regional Health
Hudson, QC
- $125,000 to $135,000 USD / year
- Full-time
The Patient Care Director (PCD) provides leadership, planning, organization in implementing and evaluating the management, administrative operations and clinical practice activities in…
Added 1 hour ago
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Associate Director Loan Syndications
ATB
Calgary, AB
- Full-time
The Associate Director Loan Syndications is a key role within our Capital Markets division, responsible for the structuring, pricing, execution, and distribution of syndicated loan…
Added 3 hours ago
UO
Medical Laboratory Technician Assistant Professor Educator/Program Coordinator, UC Clermont College
University of Cincinnati
Clermont, QC
- Full-time
…University of Cincinnati’s downtown campus. We offer a variety of associate’s degrees, two-year technical degrees and certificates, and prepare students for transition or transfer into…
Added 3 hours ago
EG
Event Producer - Hybrid (Project-Based)
Encore Global
Brampton, ON
- Full-time
…creating a Scope of Work relevant to the event in conjunction with Director or Associate Director of Event Production. The Event Producer will create programs that meet the client’s needs…
Added 3 hours ago
EG
Stage Manager - Hybrid
Encore Global
Brampton, ON
- Part-time
…Producer is not involved. The Stage Manager reports to the Associate Director of Event…
Added 3 hours ago
Associate Manager, Financial Underwriting Practices
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Individual insurance is a major part of Canada Life’s Canadian Operations. The Associate Manager, Financial Underwriting Practices will help protect and grow our insurance sales by…
Added 4 hours ago
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Temporary Sales Associate
Coach
Markham, ON
- Part-time
Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make…
Added 4 hours ago
OP
Associate Director, Talent Acquisition
Omnicom Precision Marketing
Calgary, AB
- Full-time
Critical Mass is seeking a strategic Associate Director, Talent Acquisition to lead and scale our recruitment efforts across North America and EMEA, with primary focus on building…
Added 4 hours ago
AF
Associate Director Loan Syndications
ATB Financial
Calgary, AB
- Full-time
The Associate Director Loan Syndications is a key role within our Capital Markets division, responsible for the structuring, pricing, execution, and distribution of syndicated loan…
Added 5 hours ago
TP
Technology Delivery Manager
Toronto Pearson International Airport
Toronto, ON
- Full-time
Reporting to the Associate Director, Technology Delivery, the Technology Delivery Manager is responsible for leading the end‑to‑end technical delivery of digital solutions that enable…
Added 5 hours ago
LC
Regional Pharmacy Director
Loblaw Companies Limited
Toronto, ON
- Full-time
Reporting directly to the Senior Director of Pharmacy Operations, Regional Pharmacy Director (Windsor Area) monitors and achieves projected counts, sales and profit margins and optimizes…
Added 5 hours ago
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Sales Associate
WIRELESSWAVE / WAVE SANS FIL
Sarnia, ON
- Full-time
…we’re proud to be recognized as a Best Place to Work by HR Director Magazine. Join us in a rewarding, people-first environment where opportunity and growth are always within…
Added 5 hours ago
TW
Sales Associate
tbooth wireless / la cabine t sans fil
Hamilton, ON
- Full-time
…we’re proud to be recognized as a Best Place to Work by HR Director Magazine. Join us in a rewarding, people-first environment where opportunity and growth are always within…
Added 5 hours ago
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Sales Associate
WIRELESSWAVE / WAVE SANS FIL
Hamilton, ON
- Full-time
…we’re proud to be recognized as a Best Place to Work by HR Director Magazine. Join us in a rewarding, people-first environment where opportunity and growth are always within…
Added 5 hours ago
SD
Regional Pharmacy Director
Shoppers Drug Mart
Toronto, ON
- Full-time
Reporting directly to the Senior Director of Pharmacy Operations, Regional Pharmacy Director (Windsor Area) monitors and achieves projected counts, sales and profit margins and optimizes…
Added 7 hours ago
GT
Technology Delivery Manager
Greater Toronto Airports Authority
Toronto, ON
- Full-time
Reporting to the Associate Director, Technology Delivery, the Technology Delivery Manager is responsible for leading the end‑to‑end technical delivery of digital solutions that enable…
Added 7 hours ago
S
Human Resources Manager
SMARTFOX
ON · Ontario, Canada
- $80,000 to $100,000 CAD / year
- Full-time
HR Generalist / Associate HR Manager - 0-3 years : Employee inquiries, onboarding, HRIS data, leave and benefits administration, and supporting investigations, learning with a dedicated…
Added 7 hours ago
DI
Investment & Strategy Analyst, Commercial Due Diligence
Dedale Intelligence
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
A clear career path: Analyst, Associate, Senior Associate, Associate Manager, Manager.
Added 7 hours ago
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Business Development Associate
MyEngene®
AB · Alberta, Canada
- Full-time
Added 9 hours ago
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Corporate / Technology Associate Lawyer
Fasken
Vancouver, BC
- Full-time
Added 9 hours ago
NB
Associate Director, FX Risk Management Solutions
National Bank of Canada
Toronto, ON
- Full-time
The Risk Management Solutions Group (“RMSG”) at National Bank of Canada Capital Markets is seeking an Associate Director to help expand our Foreign Exchange risk management franchise in…
Added 9 hours ago
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Associate Design Director | Directeur(trice) Design Associé(e)
NBCUniversal
Montreal, QC
- Full-time
As an Associate Design Director, you will support the Design Director in driving the execution, alignment, and day-to-day coordination of the project’s design vision across pillars and…
Added 9 hours ago
O
Associate Director, Process Engineering
OMERS
Toronto, ON · Head Office Toronto
- Full-time
…across OMERS. As part of the Data and Technology team, the Associate Director, Process Engineering will lead the Process Engineering practice while driving complex, high-impact…
Added 9 hours ago
Consultant, Continuous Improvement
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager of Continuous Quality Improvement, Mental Health and Addictions with accountability to the Director of Integrated Youth Services IYS Nova Scotia. The Consultant…
Added 10 hours ago
FU
Associate Director of Credit Evaluation & Onboarding
Felician University School of Arts & Sciences
Brampton, ON
- Full-time
…experienced, goal-oriented admissions professional to serve as the Associate Director of Credit Evaluation & Onboarding. The position is a twelve-month, full-time hybrid appointment,…

Lakehead University

Communications & Marketing Operations Coordinator

Thunder Bay, ON, Canada

Salary Range: Band 4 ($53,841.72 to $67,301.84) · Full-time

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Job details

Pay: Salary Range: Band 4 ($53,841.72 to $67,301.84)
Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Thunder Bay

Employment Type: Full-time, Permanent

Salary Range: Band 4 ($53,841.72 to $67,301.84)

Application Deadline Date: November 5, 2026

Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. Reporting to the Associate Vice-President, Communications & Marketing, the Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support. The role works closely with the AVP, the Director, Marketing, Brand & Digital Strategy, colleagues across the University and external vendors.

Responsibilities

Coordinate departmental administrative operations, including scheduling committee and other meetings, managing the AVP’s calendar, arranging travel, maintaining records and digital files, and providing logistical support for team activities.
Track departmental budgets and spending, prepare monthly financial updates, and flag discrepancies or emerging budget issues. Process invoices, purchase orders, vendor payments, purchase card reconciliations and expense claims in accordance with University policies.
Provide administrative and project support to the AVP and Director, Marketing, Brand & Digital Strategy, including coordinating follow-ups, travel, expenses and special requests.
Liaise with Finance, Procurement and vendors to resolve questions and keep transactions moving.
Maintain departmental workflows and project management tools, including Asana project setup, templates, timelines and records. Identify opportunities to improve processes for approvals, vacation tracking, attendance and project coordination.
Serve as a first point of contact for communications and marketing requests. Review incoming submissions, follow up for missing information, route requests to the appropriate team members and help clarify timelines and next steps.
Support internal communications, including preparing and reviewing content for email communications and the weekly Bulletin. Assist with basic copywriting and editing for web and social media.
Assist with the coordination of campaign materials and creative assets, and support the marketing team with content calendars, logistics and basic reporting.
Track media coverage and mentions, help compile the weekly media report and maintain its distribution list.
Maintain confidential HR and departmental records, and assist with recruitment, onboarding, timesheets and vacation tracking.
Provide coordination and logistical support for departmental projects, events and special requests.

Qualifications

Diploma or certificate in office or business administration, communications or marketing, or an equivalent combination of education and experience.
Three to five years of progressive administrative experience, preferably in a post-secondary or complex, multi-stakeholder environment.
Experience with financial tracking, reconciliations, procurement and administrative support for senior leaders.
Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, with careful attention to accuracy and detail.
Proficiency with Microsoft Office and project management tools such as Asana. Experience with Drupal or another content management system, digital file management, or university finance, HR and procurement systems is an asset.
Discretion and sound judgment when handling confidential information, along with the ability to work collaboratively with colleagues, leaders and external partners.

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More about this job

Responsibilities

Coordinate the department’s administrative operations, budgets, purchasing, records, workflows, and logistical support for senior leaders and projects. Triage communications and marketing requests, assist with internal communications and content, support campaign coordination, and track media coverage.

Requirements

Requires a diploma or certificate in office or business administration, communications, or marketing, or equivalent education and experience, plus three to five years of progressive administrative experience. Candidates should have experience with financial tracking, reconciliations, procurement, and senior-level administrative support, along with strong organizational and communication skills and proficiency in Microsoft Office and project management tools such as Asana.

Skills

Administrative Operations
Budget Tracking
Financial Reconciliation
Procurement
Project Coordination
Calendar Management
Records Management
Written Communication
Copywriting and Editing
Microsoft Office
Asana
Content Management Systems
Digital File Management
Vendor Relations
Confidential Records Handling
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Communications
Marketing Operations
Higher Education
Administrative Operations
Budget Tracking
Financial Updates
Invoice Processing
Purchase Orders
Vendor Payments
Purchase Card Reconciliation
Expense Claims
Procurement
Asana
Project Management
Workflow Improvement
Internal Communications
Copywriting
Editing
Web Content
Social Media
Content Calendars
Campaign Materials
Creative Assets
Media Monitoring
Drupal
Microsoft Office
Recruitment
Onboarding
Confidential Records

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