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Added 24 mins ago
KB
Department Manager - Lighting/Electrical/Plumbing
Kent Building Supplies
Fredericton, NB
- Full-time
Department Managers are responsible for the sales results and daily management of their area. This includes executing marketing campaigns, managing inventory, and participating in meetings…
Added 25 mins ago
PG
Supervisor, Digital
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
Minimum of Associate Degree in Media; Bachelor’s degree a plus/preferred
Added 54 mins ago
SW
ScotiaMcLeod Administrative Associate - Toronto Plaza
Scotia Wealth Management
Toronto, ON
- Full-time
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by…
Added 54 mins ago
SW
ScotiaMcLeod Investment Associate - Toronto Plaza
Scotia Wealth Management
Toronto, ON
- Full-time
As an Investment Associate you will work closely with a Wealth Advisor in the development and management of their book of business by providing effective client service and contributing to…
Added 54 mins ago
L
Spécialiste Beauté, rémunéré(e) à l’heure temps partiel Quarts de travail flexibles
LinkedIn
Laval, QC
- Part-time
Promouvoir les produits par l’intermédiaire du marketing et encourager l’utilisation du programme PC Optimum.
Added 54 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Belleville, ON
- Part-time
Promotes products through marketing and encourages use of the PC Optimum program
Added 54 mins ago
ZC
Estates Associate (Lawyer)
ZSA Canada
Vancouver, BC
- Full-time
Estates Associate (Lawyer) | 1-5 years | Vancouver
Added 54 mins ago
PM
Digital Media Supervisor
Publicis Media
Toronto, ON
- Full-time
Minimum of Associate Degree in Media; Bachelor’s degree a plus/preferred
Added 54 mins ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Vancouver, BC
- Part-time
Promotes products through marketing and encourages use of the PC Optimum program
Added 54 mins ago
S-
Associate, Investment Banking, Financial Institutions Group (FIG) - Toronto, ON
Scotiabank - Global Banking and Markets
Toronto, ON
- Full-time
Associate, Investment Banking, Financial Institutions Group (FIG) – Toronto, ON
Added 54 mins ago
SW
ScotiaMcLeod Senior Associate - Laval, Qc
Scotia Wealth Management
Laval, QC
- Full-time
Work with the Advisor to develop and distribute client communication and marketing pieces
Added 55 mins ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Vancouver, BC
- Part-time
Promotes products through marketing and encourages use of the PC Optimum program
Added 55 mins ago
SD
Spécialiste Beauté, rémunéré(e) à l’heure temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Terrebonne, QC
- Part-time
Promouvoir les produits par l’intermédiaire du marketing et encourager l’utilisation du programme PC Optimum.
Added 55 mins ago
SD
Beauty Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Full-time
Promotes products through marketing and encourages use of the PC Optimum program
Added 55 mins ago
SD
Beauty Specialist, Hourly Part Time Night Greenlight Requisition
Shoppers Drug Mart
Sechelt, BC
- Part-time
Promotes products through marketing and encourages use of the PC Optimum program
Added 1 hour ago
IC
Associate Delegate Relations Manager
Informa Connect - Global Finance
Toronto, ON
- Full-time
Are you passionate about sales and looking for a role with global impact? Join Informa Connect as an Associate Delegate Relations Manager (ADRM) and play a key part in delivering…
Added 1 hour ago
SC
Overnight Reno Associate - Staples Masonville
Staples Canada
London, ON
- $18.05 to $18.9 USD / hour
- Part-time
Handle transactions using the Point of Sale (POS) system, including shipping transactions and marketing tools to convert customers.
Added 1 hour ago
ScotiaMcLeod Investment Associate - Toronto Plaza
Scotiabank
Toronto, ON
As an Investment Associate you will work closely with a Wealth Advisor in the development and management of their book of business by providing effective client service and contributing to…
Added 1 hour ago
ScotiaMcLeod Administrative Associate - Toronto Plaza
Scotiabank
Toronto, ON
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by…
Added 1 hour ago
SC
Technology Sales Associate
Staples Canada
London, ON
- Part-time
Handle transactions using the Point of Sale (POS) system, including shipping transactions and marketing tools to convert customers.
Added 1 hour ago
SI
Sales Associate
Staples Inc.
North Bay, ON
- Part-time
Handle transactions using the Point of Sale (POS) system, including shipping transactions and marketing tools to convert customers.
Added 1 hour ago
SI
Sales Associate-Print&Services
Staples Inc.
North Bay, ON
- Part-time
Handle transactions using the Point of Sale (POS) system, including shipping transactions and marketing tools to convert customers.
Added 1 hour ago
MP
Sales Support Associate
Mastronardi Produce
Kingsville, ON
- Full-time
Our Kingsville Head Office Location is currently seeking a Sales Support Associate to join our Sales team. The essential function of this position is to assist the Sales Team with order…
Added 1 hour ago
TW
Associate Franchise Operations Manager (Quebec)
The Wendy's Company
Quebec, QC
- $85,000 to $145,000 CAD / year
- Full-time
The Franchise Operations Associate is knowledgeable of the training needs of the organization. Provides feedback to franchise training manager to conduct the classes needed. Partners with…
Added 1 hour ago
LU
Communications & Marketing Operations Coordinator
Lakehead University
Thunder Bay, ON
- Full-time
Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. Reporting to the Associate…

Lakehead University

Communications & Marketing Operations Coordinator

Thunder Bay, ON, Canada

Salary Range: Band 4 ($53,841.72 to $67,301.84) · Full-time

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Job details

Pay: Salary Range: Band 4 ($53,841.72 to $67,301.84)
Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Thunder Bay

Employment Type: Full-time, Permanent

Salary Range: Band 4 ($53,841.72 to $67,301.84)

Application Deadline Date: November 5, 2026

Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. Reporting to the Associate Vice-President, Communications & Marketing, the Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support. The role works closely with the AVP, the Director, Marketing, Brand & Digital Strategy, colleagues across the University and external vendors.

Responsibilities

Coordinate departmental administrative operations, including scheduling committee and other meetings, managing the AVP’s calendar, arranging travel, maintaining records and digital files, and providing logistical support for team activities.
Track departmental budgets and spending, prepare monthly financial updates, and flag discrepancies or emerging budget issues. Process invoices, purchase orders, vendor payments, purchase card reconciliations and expense claims in accordance with University policies.
Provide administrative and project support to the AVP and Director, Marketing, Brand & Digital Strategy, including coordinating follow-ups, travel, expenses and special requests.
Liaise with Finance, Procurement and vendors to resolve questions and keep transactions moving.
Maintain departmental workflows and project management tools, including Asana project setup, templates, timelines and records. Identify opportunities to improve processes for approvals, vacation tracking, attendance and project coordination.
Serve as a first point of contact for communications and marketing requests. Review incoming submissions, follow up for missing information, route requests to the appropriate team members and help clarify timelines and next steps.
Support internal communications, including preparing and reviewing content for email communications and the weekly Bulletin. Assist with basic copywriting and editing for web and social media.
Assist with the coordination of campaign materials and creative assets, and support the marketing team with content calendars, logistics and basic reporting.
Track media coverage and mentions, help compile the weekly media report and maintain its distribution list.
Maintain confidential HR and departmental records, and assist with recruitment, onboarding, timesheets and vacation tracking.
Provide coordination and logistical support for departmental projects, events and special requests.

Qualifications

Diploma or certificate in office or business administration, communications or marketing, or an equivalent combination of education and experience.
Three to five years of progressive administrative experience, preferably in a post-secondary or complex, multi-stakeholder environment.
Experience with financial tracking, reconciliations, procurement and administrative support for senior leaders.
Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, with careful attention to accuracy and detail.
Proficiency with Microsoft Office and project management tools such as Asana. Experience with Drupal or another content management system, digital file management, or university finance, HR and procurement systems is an asset.
Discretion and sound judgment when handling confidential information, along with the ability to work collaboratively with colleagues, leaders and external partners.

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More about this job

Responsibilities

Coordinate the department’s administrative operations, budgets, purchasing, records, workflows, and logistical support for senior leaders and projects. Triage communications and marketing requests, assist with internal communications and content, support campaign coordination, and track media coverage.

Requirements

Requires a diploma or certificate in office or business administration, communications, or marketing, or equivalent education and experience, plus three to five years of progressive administrative experience. Candidates should have experience with financial tracking, reconciliations, procurement, and senior-level administrative support, along with strong organizational and communication skills and proficiency in Microsoft Office and project management tools such as Asana.

Skills

Administrative Operations
Budget Tracking
Financial Reconciliation
Procurement
Project Coordination
Calendar Management
Records Management
Written Communication
Copywriting and Editing
Microsoft Office
Asana
Content Management Systems
Digital File Management
Vendor Relations
Confidential Records Handling
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Communications
Marketing Operations
Higher Education
Administrative Operations
Budget Tracking
Financial Updates
Invoice Processing
Purchase Orders
Vendor Payments
Purchase Card Reconciliation
Expense Claims
Procurement
Asana
Project Management
Workflow Improvement
Internal Communications
Copywriting
Editing
Web Content
Social Media
Content Calendars
Campaign Materials
Creative Assets
Media Monitoring
Drupal
Microsoft Office
Recruitment
Onboarding
Confidential Records

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