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Added 1 min ago
CC
Assistant Store Manager
Canna Cabana
Innisfil, ON
- $21 to $23 CAD / hour
- Full-time
Added 17 mins ago
Cash Applications Associate - Accounts Receivable
Andrew Peller Limited
Grimsby, ON
We are looking for an Cash Application Associate in Accounts Receivable to join our Shared Services team. In this role, you will play an important part in maintaining accurate customer…
Added 17 mins ago
SALES ASSOCIATE
Boutique La Vie En Rose
Ste.-Foy, QC · SAINTE-FOY, QC
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 17 mins ago
SALES ASSOCIATE
Boutique La Vie En Rose
St.-Romuald, QC · SAINT-ROMUALD, QC
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 17 mins ago
Logistics Coordinator
World Vision Canada
Mississauga, ON
Collaborate with the GIK Associate to execute shipment plans and coordinate the distribution of GIK donations to field offices.
Added 17 mins ago
SEASONAL ASSOCIATE
Boutique La Vie En Rose
Halifax, NS
Respect and apply the policies and procedures of the various head office departments (don’t worry, we’ll explain everything to you!);
Added 17 mins ago
JI
Project Sales Associate
J.D. Irving, Limited
Moncton, NB
- Full-time
Microsoft Office skills and willingness to learn new software programs
Added 17 mins ago
PD
New Home Sales Associate
Partners Development Group
AB · Calgary, Alberta
- Full-time
We are seeking to fill the role of multifamily New Home Sales Associate for our community in Homestead, Calgary. The Sales Associate works closely with and reports to the Area Sales Manager…
Added 17 mins ago
B
Windows System Engineer - Endpoint /SCCM
BeachHead
Toronto, ON
- $61.59 to $73.91 CAD / hour
- Contract
Diagnose and resolve compliance issues related to OS patching, Office patching, driver updates, and system configurations
Added 17 mins ago
AU
HR Specialist
Alsco Uniforms
Montreal, QC
- Full-time
Work on additional projects under the direction of the Regional Human Resources Business Partner or Corporate Office.
Added 17 mins ago
PS
Transportation Associate 1.0 FTE
Parkland School Division
Stony Plain, AB
- Full-time
The Parkland School Division currently has a Full-Time position for a Transportation Associate (School Bus Transportation) (1.0 FTE) available at our Centre for Education in Stony Plain,…
Added 46 mins ago
NB
Wealth Associate
National Bank of Canada
Oakville, ON
- Full-time
A career as a Wealth Associate at National Bank is a job where you can showcase your ability to work in synergy with clients and colleagues. In this role, you will help wealth advisors to…
Added 46 mins ago
ME
Buyer, Investments
Media Experts
Toronto, ON
- Full-time
Associate level of experience within the media industry with proven buying experience.
Added 46 mins ago
SA
Restaurant General Manager
SSP America
Calgary, AB
- Full-time
Office Management: Oversee funds management, inventory, purchasing, scheduling, and payroll.
Added 1 hour ago
TO
Warehouse Supervisor (AFTERNOON SHIFT)
Tree of Life Canada
Mississauga, ON
- Full-time
Ensure warehouse associate training is completed in a timely manner.
Added 1 hour ago
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Corporate / Technology Associate Lawyer
Fasken
Vancouver, BC
- Full-time
…Ottawa, Montréal, Québec City, London, Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Our broad range of clients include…
Added 1 hour ago
SD
Post Office Clerk, Hourly Part Time Evening
Shoppers Drug Mart
Edmonton, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 1 hour ago
SD
Post Office Clerk, Hourly Part Time Day
Shoppers Drug Mart
Whitby, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 1 hour ago
NB
Wealth Associate
National Bank of Canada
Saguenay, QC · Chicoutimi, QC
- Full-time
A career as a Wealth Associate at National Bank is a job where you can showcase your ability to work in synergy with clients and colleagues. In this role, you will help wealth advisors to…
Added 1 hour ago
TL
In-house Legal Counsel
Toronto Lawyers Association
Toronto, ON
- $135,000 to $150,000 CAD / year
- Full-time
Work-from-Home Stipend: A dedicated stipend to help set up and maintain your ideal home office
Added 1 hour ago
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Associate Design Director | Directeur(trice) Design Associé(e)
NBCUniversal
Montreal, QC
- Full-time
As an Associate Design Director, you will support the Design Director in driving the execution, alignment, and day-to-day coordination of the project’s design vision across pillars and…
Added 1 hour ago
TL
Legal Counsel
Toronto Lawyers Association
Toronto, ON
- Full-time
…and connect with us on Glassdoor and LinkedIn. **Travel to Office expectations**For Remote Roles: If this role is remote, there will be in-office events that will require travel to and from…
Added 1 hour ago
TC
Assistant Store Manager Winners North Heartland
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $48,592.5 to $68,029.5 CAD / year
- Full-time
Immediate access to our Group Benefits package, including a Health Care Spending Account, Associate & Family Assistance Program, and various well-being resources
Added 1 hour ago
LC
Produce Department Manager
Loblaw Companies Limited
Calgary, AB
- Full-time
Proficiency in basic computer skills, including Microsoft Office
Added 1 hour ago
O
Associate Director, Process Engineering
OMERS
Toronto, ON · Head Office Toronto
- Full-time
…across OMERS. As part of the Data and Technology team, the Associate Director, Process Engineering will lead the Process Engineering practice while driving complex, high-impact…

Lakehead University

Communications & Marketing Operations Coordinator

Thunder Bay, ON, Canada

Salary Range: Band 4 ($53,841.72 to $67,301.84) · Full-time

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Job details

Pay: Salary Range: Band 4 ($53,841.72 to $67,301.84)
Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Thunder Bay

Employment Type: Full-time, Permanent

Salary Range: Band 4 ($53,841.72 to $67,301.84)

Application Deadline Date: November 5, 2026

Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. Reporting to the Associate Vice-President, Communications & Marketing, the Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support. The role works closely with the AVP, the Director, Marketing, Brand & Digital Strategy, colleagues across the University and external vendors.

Responsibilities

Coordinate departmental administrative operations, including scheduling committee and other meetings, managing the AVP’s calendar, arranging travel, maintaining records and digital files, and providing logistical support for team activities.
Track departmental budgets and spending, prepare monthly financial updates, and flag discrepancies or emerging budget issues. Process invoices, purchase orders, vendor payments, purchase card reconciliations and expense claims in accordance with University policies.
Provide administrative and project support to the AVP and Director, Marketing, Brand & Digital Strategy, including coordinating follow-ups, travel, expenses and special requests.
Liaise with Finance, Procurement and vendors to resolve questions and keep transactions moving.
Maintain departmental workflows and project management tools, including Asana project setup, templates, timelines and records. Identify opportunities to improve processes for approvals, vacation tracking, attendance and project coordination.
Serve as a first point of contact for communications and marketing requests. Review incoming submissions, follow up for missing information, route requests to the appropriate team members and help clarify timelines and next steps.
Support internal communications, including preparing and reviewing content for email communications and the weekly Bulletin. Assist with basic copywriting and editing for web and social media.
Assist with the coordination of campaign materials and creative assets, and support the marketing team with content calendars, logistics and basic reporting.
Track media coverage and mentions, help compile the weekly media report and maintain its distribution list.
Maintain confidential HR and departmental records, and assist with recruitment, onboarding, timesheets and vacation tracking.
Provide coordination and logistical support for departmental projects, events and special requests.

Qualifications

Diploma or certificate in office or business administration, communications or marketing, or an equivalent combination of education and experience.
Three to five years of progressive administrative experience, preferably in a post-secondary or complex, multi-stakeholder environment.
Experience with financial tracking, reconciliations, procurement and administrative support for senior leaders.
Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, with careful attention to accuracy and detail.
Proficiency with Microsoft Office and project management tools such as Asana. Experience with Drupal or another content management system, digital file management, or university finance, HR and procurement systems is an asset.
Discretion and sound judgment when handling confidential information, along with the ability to work collaboratively with colleagues, leaders and external partners.

Apply About employer

More about this job

Responsibilities

Coordinate the department’s administrative operations, budgets, purchasing, records, workflows, and logistical support for senior leaders and projects. Triage communications and marketing requests, assist with internal communications and content, support campaign coordination, and track media coverage.

Requirements

Requires a diploma or certificate in office or business administration, communications, or marketing, or equivalent education and experience, plus three to five years of progressive administrative experience. Candidates should have experience with financial tracking, reconciliations, procurement, and senior-level administrative support, along with strong organizational and communication skills and proficiency in Microsoft Office and project management tools such as Asana.

Skills

Administrative Operations
Budget Tracking
Financial Reconciliation
Procurement
Project Coordination
Calendar Management
Records Management
Written Communication
Copywriting and Editing
Microsoft Office
Asana
Content Management Systems
Digital File Management
Vendor Relations
Confidential Records Handling
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Communications
Marketing Operations
Higher Education
Administrative Operations
Budget Tracking
Financial Updates
Invoice Processing
Purchase Orders
Vendor Payments
Purchase Card Reconciliation
Expense Claims
Procurement
Asana
Project Management
Workflow Improvement
Internal Communications
Copywriting
Editing
Web Content
Social Media
Content Calendars
Campaign Materials
Creative Assets
Media Monitoring
Drupal
Microsoft Office
Recruitment
Onboarding
Confidential Records

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