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Added 8 mins ago
Manager, Planning & Operations
University of Toronto
Toronto, ON
As Manager, Planning and Operations, you will serve as strategic partner providing rotational leadership and operational support to designated departments across the Temerty Faculty of…
Added 8 mins ago
Regulatory Coordinator Data & Analytics
FortisAlberta
Calgary, AB
…across Regulatory, Finance, Billing, Information Technology, and Operations to deliver accurate and timely…
Added 8 mins ago
EP
Commercial Property Manager
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
We are seeking an experienced Commercial Property Manager to oversee the daily operations, tenant relations, lease compliance and financial performance of company-owned and third-party…
Added 8 mins ago
AC
Assistant Manager, Lending Operations
Assiniboine Credit Union
Winnipeg, MB
- Full-time
Reporting to the Manager, Lending Operations, the Assistant Manager, Lending Operations plays a key role in the organization’s continuous efforts to provide exceptional member experience,…
Added 8 mins ago
SENIOR FINANCIAL ANALYST
Bayshore
Mississauga, ON
…responsible for ensuring that financial results for Branch Operations are reported accurately, that sound business acumen and key financial targets inform decision-making, and that…
Added 23 mins ago
BI
Spécialiste en ressources humaines et en paie/HR & Payroll Specialist
Bray International, Inc.
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Added 23 mins ago
PH
Patient Experience Manager
PhysioPlus Health Group
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
…role. This full-time, salaried position reports directly to our Operations Manager and is structured as a deliberate leadership development track: you’ll start with hands-on training in our…
Added 23 mins ago
R
Business Operations Coordinator
RUNNR
Saskatoon, SK
- Full-time
RUNNR is looking for a Business Operations Coordinator to join our Saskatoon team and take ownership of key day-to-day business operations. Working closely with our leadership team, you…
Added 23 mins ago
C
AI Engineering Consultant
CMiC
Toronto, ON
- Full-time
Knowledge of construction accounting, project costing, or financial operations.
Added 23 mins ago
FI
Risk Analyst - Proficient
FP Inc.
Toronto, ON
- $40 to $53 CAD / hour
- Contract
Support day-to-day operations to enable supplier governance and oversight activities throughout the third-party lifecycle using various tools and applications to support adherence to…
Added 23 mins ago
HE
Partenaires d’affaires – Finance /Finance Business Partners
Hitachi Energy
Montreal, QC
- Full-time
Capacité à interpréter et à communiquer les résultats financiers dans le contexte des opérations d’affaires.
Added 23 mins ago
R&
Data Analyst III
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 23 mins ago
E
Total Rewards Manager
Epiroc
Mississauga, ON
- Full-time
The Total Rewards Manager - USA/CAN is responsible for managing compensation governance, operations, compliance, and continuous improvement for the United States and Canada. This role…
Added 23 mins ago
GE
Data Analyst - WFM- EN
Global Excel Management Inc.
Windsor, ON
- Full-time
Familiarity with contact centre operations and workforce management, considered an asset;
Added 23 mins ago
SN
Receptionist- Part time
S&R Nursing Homes
Kitchener, ON
- Part-time
Maintain office operations by ordering supplies, processing invoices
Added 23 mins ago
GE
Data Analyst - WFM- EN
Global Excel Management Inc.
Sherbrooke, QC
- Full-time
Familiarity with contact centre operations and workforce management, considered an asset;
Added 23 mins ago
HC
Controller
HAYWOOD CONCRETE PRODUCT LTD
Winnipeg, MB
- Full-time
…across the business. You'll work directly with ownership and operations, and you'll play a key role in upgrading our accounting system. Year-end and tax filings are supported by our…
Added 23 mins ago
B
Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
…of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management,…
Added 23 mins ago
V
Brand Operator
Valnet
Montreal, QC
- Full-time
1–5 years of experience in digital publishing, e-commerce, portfolio management, performance marketing, strategy, or operations.
Added 23 mins ago
SC
Field Operations Support Assistant
Service Corporation International
Winnipeg, MB
- Full-time
Added 23 mins ago
Payroll & Benefits Coordinator
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Calgary, AB
Whether you’re helping guests find housing, supporting their recovery journey, or keeping our operations running strong, your work here truly matters. Every role at the DI is about creating…
Added 23 mins ago
ZG
General Manager / Head of Vision Care Canada
ZEISS Group
Toronto, ON
- Full-time
Lead day-to-day operations and go-to-market execution; including sales, marketing, customer service, finance, IT, supply chain, local HR etc.
Added 23 mins ago
AB
Administrative Assistant
Arsenault Bros.
Cornwall, PE
- Full-time
…position plays an important role in supporting daily office operations, providing administrative assistance across multiple departments, and ensuring a professional and welcoming office…
Added 23 mins ago
IT
Project Operations Manager (Construction)
InTandem Talent
Remote, Canada
- Full-time
- Remote
Gateway Group is hiring a Project Operations Manager to own the project side of delivery: schedules, budgets, trade awarding, purchase orders, change orders, and client handoffs. Reporting…
Added 23 mins ago
SC
Supervisor Central Administration
Sydney Credit Union
Sydney, NS
- Full-time
Reporting to the Senior Manager, Finance & Operations, the Central Administration Supervisor is a unionized working supervisor responsible for overseeing the day-to-day operation of the…

Lakehead University

Communications & Marketing Operations Coordinator

Thunder Bay, ON, Canada

Salary Range: Band 4 ($53,841.72 to $67,301.84) · Full-time

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Job details

Pay: Salary Range: Band 4 ($53,841.72 to $67,301.84)
Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Location: Thunder Bay

Employment Type: Full-time, Permanent

Salary Range: Band 4 ($53,841.72 to $67,301.84)

Application Deadline Date: November 5, 2026

Lakehead University invites applications for a Communications & Marketing Operations Coordinator to join its central Communications & Marketing team. Reporting to the Associate Vice-President, Communications & Marketing, the Coordinator helps keep the department’s operations running smoothly and provides financial, administrative and entry-level communications and marketing support. The role works closely with the AVP, the Director, Marketing, Brand & Digital Strategy, colleagues across the University and external vendors.

Responsibilities

Coordinate departmental administrative operations, including scheduling committee and other meetings, managing the AVP’s calendar, arranging travel, maintaining records and digital files, and providing logistical support for team activities.
Track departmental budgets and spending, prepare monthly financial updates, and flag discrepancies or emerging budget issues. Process invoices, purchase orders, vendor payments, purchase card reconciliations and expense claims in accordance with University policies.
Provide administrative and project support to the AVP and Director, Marketing, Brand & Digital Strategy, including coordinating follow-ups, travel, expenses and special requests.
Liaise with Finance, Procurement and vendors to resolve questions and keep transactions moving.
Maintain departmental workflows and project management tools, including Asana project setup, templates, timelines and records. Identify opportunities to improve processes for approvals, vacation tracking, attendance and project coordination.
Serve as a first point of contact for communications and marketing requests. Review incoming submissions, follow up for missing information, route requests to the appropriate team members and help clarify timelines and next steps.
Support internal communications, including preparing and reviewing content for email communications and the weekly Bulletin. Assist with basic copywriting and editing for web and social media.
Assist with the coordination of campaign materials and creative assets, and support the marketing team with content calendars, logistics and basic reporting.
Track media coverage and mentions, help compile the weekly media report and maintain its distribution list.
Maintain confidential HR and departmental records, and assist with recruitment, onboarding, timesheets and vacation tracking.
Provide coordination and logistical support for departmental projects, events and special requests.

Qualifications

Diploma or certificate in office or business administration, communications or marketing, or an equivalent combination of education and experience.
Three to five years of progressive administrative experience, preferably in a post-secondary or complex, multi-stakeholder environment.
Experience with financial tracking, reconciliations, procurement and administrative support for senior leaders.
Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, with careful attention to accuracy and detail.
Proficiency with Microsoft Office and project management tools such as Asana. Experience with Drupal or another content management system, digital file management, or university finance, HR and procurement systems is an asset.
Discretion and sound judgment when handling confidential information, along with the ability to work collaboratively with colleagues, leaders and external partners.

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More about this job

Responsibilities

Coordinate the department’s administrative operations, budgets, purchasing, records, workflows, and logistical support for senior leaders and projects. Triage communications and marketing requests, assist with internal communications and content, support campaign coordination, and track media coverage.

Requirements

Requires a diploma or certificate in office or business administration, communications, or marketing, or equivalent education and experience, plus three to five years of progressive administrative experience. Candidates should have experience with financial tracking, reconciliations, procurement, and senior-level administrative support, along with strong organizational and communication skills and proficiency in Microsoft Office and project management tools such as Asana.

Skills

Administrative Operations
Budget Tracking
Financial Reconciliation
Procurement
Project Coordination
Calendar Management
Records Management
Written Communication
Copywriting and Editing
Microsoft Office
Asana
Content Management Systems
Digital File Management
Vendor Relations
Confidential Records Handling
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Communications
Marketing Operations
Higher Education
Administrative Operations
Budget Tracking
Financial Updates
Invoice Processing
Purchase Orders
Vendor Payments
Purchase Card Reconciliation
Expense Claims
Procurement
Asana
Project Management
Workflow Improvement
Internal Communications
Copywriting
Editing
Web Content
Social Media
Content Calendars
Campaign Materials
Creative Assets
Media Monitoring
Drupal
Microsoft Office
Recruitment
Onboarding
Confidential Records

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