Planning Assistant

Established in 1937, Marquis, a division of Lakeside Book Company, offers integrated print and logistics solutions to thousands of content owners in Canada, the United States, and Europe. Today, our team includes more than 600 employees in six business locations across Canada: Montmagny, Quebec City, Louiseville, Sherbrooke, Georgetown, and Toronto. Marquis is at the heart of our industry's action due to the company's mastery of new technologies, sense of innovation, and privileged relationships with our customers.

Temporary Position Through August 2027

Are you organized, detail-oriented, and someone who enjoys keeping things moving? Marquis is looking for a Planning Assistant to join our team!

In this role, you'll help keep production running smoothly by coordinating work orders, supporting production schedules, and working closely with our Customer Service, Logistics, and Production teams. If you enjoy solving problems, managing multiple priorities, and working in a fast-paced manufacturing environment, we'd love to hear from you!

What You'll Do

• Create, update, and manage production work orders based on customer requests, ensuring information is accurate and complete.

• Coordinate with Logistics and Production teams to confirm schedules, shipping requirements, and production priorities.

• Review production schedules and coordinate work requiring outside vendors or subcontractors, including obtaining quotes.

• Maintain accurate records in our ERP system, including making adjustments and closing completed operations.

• Respond to inquiries from Customer Service and Production, helping resolve work order questions and keep projects moving forward.

• Monitor and organize a shared email inbox, ensuring requests are addressed and followed up on in a timely manner.

• Occasionally visit the production floor to verify information, resolve questions, and support planning activities.

What You Bring

• Previous experience in planning, project coordination, administrative support, or a similar role.

• Customer service experience and a commitment to supporting internal and external partners.

• Strong organizational skills with the ability to manage competing priorities and meet deadlines.

• Confidence using computers and business software, with the ability to quickly learn new systems, including ERP platforms.

• A proactive, resourceful approach to problem-solving and the ability to adapt when priorities change.

• Strong communication skills and the ability to work effectively with multiple departments.

• Attention to detail and a willingness to learn, ask questions, and contribute to team success.

Marquis is an equal opportunity employer and values diversity and inclusion. We thank all applicants for their interest, however only those selected for interview consideration will be contacted. Marquis encourages applications from all qualified candidates and is committed to providing accessible employment practices that comply with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment and selection process, please notify Human Resources.