US Payroll Administrator (12-14 Month Contract)
- Montreal, QC, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
Main Functions
Our Corporate Human Resources department is looking to recruit a US Payroll Administrator (12–16 Month Contract) to join our team and report to the US Payroll Manager.
This position is responsible for processing 3 payrolls with some that are multi-state, using ADP Workforce Now payroll system.
Tasks associated with this position also include, but are not limited to:
Technical skills
Required
Required
Required
Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Today, Lallemand employs more than 6,500 people working in more than 45 countries on 5 continents.
Lallemand's corporate division encompasses all of the support services offered to our branches. Its goal is to optimize internal processes, ensure that your operation is running smoothly, and that your strategy is well thought-out.
Our corporate branch's head office is located in Montreal, Canada, and relies on a team that specializes in: Management; Finance and accounting; Engineering; Research and Development (R&D); Human Resources (HR); and Information Technology (IT). If you want to help bring enthusiasm, collaboration and innovation to our workplace, we'd love to get to know you!
Please take note that accommodations will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.
Our Corporate Human Resources department is looking to recruit a US Payroll Administrator (12–16 Month Contract) to join our team and report to the US Payroll Manager.
This position is responsible for processing 3 payrolls with some that are multi-state, using ADP Workforce Now payroll system.
Tasks associated with this position also include, but are not limited to:
- Enter the employee changes into ADP Workforce Now as required. These types of changes include new hires, terminations, pay rate changes, 401k & Roth, garnishments, federal & state tax changes, benefit enrollment & changes, emergency information, direct deposit enrollment, leave of absence data, car allowance data and miscellaneous employee information;
- Enter and review the pay data changes in ADP Workforce Now. These types of changes include time sheet hours worked, including the revision of the overtime, paid time off, benefit adjustments, and misc. earnings;
- Insure the ADP transmission and verification of bi-weekly/weekly payroll processing;
- Run ADP standard & custom reports, assist Compliance Manager with FMLA, STD & LTD enrollment and follow-up.
- Journal entries of the processed payroll;
- Provide customer service to all company management and employees as required. Respond to requests for payroll information from internal and external sources.
- Assists employees with payroll, vacation, and policies;
- Reconcile general ledger payroll accounts;
- 401(k) remittance verification;
- Reconcile benefit invoices and create vouchers for payment;
- Maintain information compliance between the payroll system and our HR system;
- Year End and W-2 adjustments, i.e., taxable fringe benefits;
- Other HR/Payroll related tasks.
Technical skills
Required
- Prior experience processing payroll
- Must have advanced English proficiency (spoken and written) due to the responsibilities associated with the position, including processing and reviewing U.S. payroll data, tax forms, payroll reports, and communicating with employees, managers, benefit providers, and external organizations in the United States regarding payroll, benefits, 401(k) plans, and regulatory compliance. The candidate will be required to use English daily.
- Possess a college degree in administration (accounting) or equivalent
- Accounting experience
- Proficiency with Microsoft Excel
- Strong math, reconciliation, and research skills are essential.
- Knowledge of group insurance coverage, 401K and related laws and regulations, as well as related jurisprudence
- American Payroll Association Accreditation
- Knowledge of COBRA process
- Payroll processing experience preferably with ADP products such as Workforce Now and e-Time
Required
- Ability to work in an autonomous, fast-paced environment and multitask as needed.
- Strong organizational skills, attention to detail, and follow-through to resolve outstanding issues.
- High degree of professionalism, discretion, and integrity.
- Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.
Required
- Availability to travel occasionally in Canada or In the United States
Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Today, Lallemand employs more than 6,500 people working in more than 45 countries on 5 continents.
Lallemand's corporate division encompasses all of the support services offered to our branches. Its goal is to optimize internal processes, ensure that your operation is running smoothly, and that your strategy is well thought-out.
Our corporate branch's head office is located in Montreal, Canada, and relies on a team that specializes in: Management; Finance and accounting; Engineering; Research and Development (R&D); Human Resources (HR); and Information Technology (IT). If you want to help bring enthusiasm, collaboration and innovation to our workplace, we'd love to get to know you!
Please take note that accommodations will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.
More about this job
Responsibilities
Process three U.S. payrolls, including multi-state payrolls, using ADP Workforce Now; maintain employee and pay data, verify payroll transmissions, and prepare reports and journal entries. Support employees and managers with payroll inquiries, reconcile payroll and benefits accounts, verify 401(k) remittances, and assist with compliance and year-end adjustments.
Requirements
Required qualifications include prior payroll processing experience, advanced spoken and written English, a college degree in administration or accounting (or equivalent), accounting experience, and proficiency with Microsoft Excel. The role also requires strong math, reconciliation, research, organizational, and multitasking skills; ADP experience, knowledge of U.S. benefits and payroll regulations, and American Payroll Association accreditation are assets.
Skills
- U.S. Payroll Processing
- ADP Workforce Now
- Payroll Reconciliation
- Microsoft Excel
- Accounting
- Multi-State Payroll
- Payroll Tax Compliance
- 401(k) Administration
- General Ledger Reconciliation
- Benefits Invoice Reconciliation
- Payroll Reporting
- Year-End Processing
- Customer Service
- Attention To Detail
- Organization
- English Communication
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Finance & Accounting
- Administrative
Keywords
- U.S. Payroll
- ADP Workforce Now
- ADP E-Time
- Microsoft Excel
- Multi-State Payroll
- Payroll Processing
- Payroll Tax Changes
- Payroll Reports
- Payroll Journal Entries
- General Ledger
- 401(k)
- Roth Contributions
- Garnishments
- FMLA
- Short-Term Disability
- Long-Term Disability
- COBRA
- Group Insurance
- Benefits Administration
- W-2 Adjustments
- Taxable Fringe Benefits
- Time Sheets
- Overtime
- Paid Time Off
- Direct Deposit
- Leave Of Absence
- Payroll Reconciliation
- Accounting
- Regulatory Compliance