Executive Assistant

Position: Executive Assistant (6-Month Contract)

Report To: C Suite Team

Are you a natural-born retail superstar, ready to swap the shop floor for the boardroom? We're seeking an energetic, resourceful leader - someone with hands-on retail experience and a passion for operations - to join our Calgary team as an as Executive Assistant on a six-month contract.. This role is tailor-made for those who know their KPIs inside and out, love the hustle of retail life, and thrive when things get busy. Here’s your chance to shine on a bigger stage: step up to work side-by-side with the C-Suite, where your leadership skills and knack for solving problems will directly support business strategy at the highest level.

If you’re a detail-oriented powerhouse who excels in fast-paced environments, you’ll become an integral part of our executive team, making a real impact behind the scenes. Say goodbye to direct team management - and hello to a dynamic environment where you’ll have real influence on the future of our company!

• Maintain and update the executive's schedule, coordinate meetings, and set reminders.


• Handle incoming emails, phone calls, and letters, prioritizing and directing communications as needed.


• Plan and book travel itineraries, including flights, accommodations, and transportation to ensure seamless travel experiences.


• Manage group-wide meetings and agendas, take notes, and track action items for the Executive Leadership Team.


• Keep the executive calendar up to date, including adding events, rescheduling appointments, and providing daily briefings.


• Track and process executive expenses, ensuring compliance with company policies.


• Organize and file important documents, reports, and presentations.


• Greet visitors, manage the reception area, and direct inquiries professionally.


• Assist with project management tasks such as research, data compilation, and presentation preparation.

Your retail know-how and sharp organizational abilities will be vital in supporting key business objectives, helping our leadership team stay focused on shaping the future of our company. If you’re ready to move from the buzz of retail to the strategic heart of our organization, this is your opportunity to take your career to the next level!

Skills:

• Excellent verbal and written communication with stakeholders.


• Strong attention to accuracy and detail.


• Discreet handling of sensitive information.


• Proficiency with new technologies and MS Office applications (Outlook, Word, Excel, PowerPoint).


• Effective workload and schedule management.


• Business writing skills and high attention to detail.


• Maintains confidentiality for company and staff matters.


• Strong multitasking and time management abilities.


• Works well under pressure and exercises sound judgment amid competing priorities.


• Familiarity with Western business practices preferred.


• Proactive and solution-oriented approach.

Qualifications:

• Some understanding and experience with administrative functions, processes, and systems.


• A minimum of five (5) years’ experience in a leadership retail role. 


• Demonstrated proactive approach to problem solving with strong decision-making capability.


• Ability to work on big strategy plans as well as day to day tasks. 


• Strong knowledge of retail operations, store support, and multi-location environments


• Retail Apparel experience is required


• Critical thinking skills, proactive and innovative

If you don’t have every qualification or skills listed above, don’t worry - your positive retail attitude, eagerness to learn, and passion for growth are what matter most. We value team members who embrace challenges and see them as opportunities to develop. If you have a growth mindset and thrive in dynamic environments, we’re confident you’ll jump in, pick things up quickly, and flourish in this role. So, don’t hesitate - take the leap and apply!