Human Resources Coordinator
- Calgary, AB, Canada
Full-time
Applications open in a new tab.
Job details
- Job type
- Full-time
- Apply by
- Experience
- 1–3 years of experience in an HR or administrative coordination role
- Posting language
- English
- Posted
Original job description
HUMAN RESOURCES COORDINATOR
Calgary, AB, Canada
The HR Coordinator rovides administrative and operational support across core human resources. This role is responsible for ensuring accurate documentation, maintaining HR systems and records, coordinating recruitment logistics, and supporting day-to-day employee processes.
The position requires a strong ethical foundation and the ability to manage sensitive information with discretion, independence, and sound judgment. The Human Resources Coordinator is expected to operate with professionalism, fairness, and impartiality in all employee and administrative matters.
Job Responsibilities
HR Administration & Operations
Precise. Practical. Passionate.
Our Projects
Energy
Petrochemical
Transmission Pipelines
Renewable Energy
Calgary, AB, Canada
The HR Coordinator rovides administrative and operational support across core human resources. This role is responsible for ensuring accurate documentation, maintaining HR systems and records, coordinating recruitment logistics, and supporting day-to-day employee processes.
The position requires a strong ethical foundation and the ability to manage sensitive information with discretion, independence, and sound judgment. The Human Resources Coordinator is expected to operate with professionalism, fairness, and impartiality in all employee and administrative matters.
Job Responsibilities
HR Administration & Operations
- Maintain accurate employee digital files in compliance with applicable legislative and company requirements
- Draft employment letters, compensation changes, and standard HR documentation
- Track probationary periods, performance review cycles, and key employment milestones
- Support policy updates and distribute employee communications
- Coordinate onboarding and offboarding processes
- Post job advertisements and administer applicant tracking system
- Screen resumes for minimum qualifications and coordinate interviews
- Schedule interviews and prepare interview materials
- Conduct reference checks and prepare offer documentation
- Support new hire onboarding logistics
- Provide new hire HR orientations
- Draft employment verification letters and provide verification support when required
- Respond to routine employee inquiries and redirect more complex matters to senior HR leadership
- Assist with employee engagement initiatives and internal events when required
- Provide benefit plan orientations to new hires
- Support benefits enrollment, changes, and employee inquiries in Canada and the US
- Track leaves of absence and maintain related documentation
- Conduct regular performance polling
- Schedule performance reviews
- Manage and file documentation
- Maintain strict confidentiality of employee, payroll, financial, and organizational information at all times
- Exercise sound judgment and discretion when handling sensitive matters
- Apply policies and processes consistently and fairly, ensuring impartial and professional treatment of all employees
- Maintain appropriate boundaries and neutrality in employee-related matters
- Escalate complex, sensitive, or potentially high-risk issues to senior HR leadership
- Diploma or degree in Human Resources, Business Administration, or related field
- 1–3 years of experience in an HR or administrative coordination role
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office suite
- Working knowledge of employment standards and HR administrative best practices
- Excellent written and oral communication skills
- Strong interpersonal skills combined with a positive, team-oriented attitude
Precise. Practical. Passionate.
Our Projects
Energy
Petrochemical
Transmission Pipelines
Renewable Energy
More about this job
Responsibilities
Maintain HR records and documentation, coordinate recruitment and employee lifecycle processes, and support benefits, performance reviews, and routine employee inquiries. Handle sensitive information confidentially, apply policies fairly, and escalate complex or high-risk matters to senior HR leadership.
Requirements
A diploma or degree in Human Resources, Business Administration, or a related field is required, along with 1–3 years of HR or administrative coordination experience. Candidates should have strong organizational and communication skills, attention to detail, Microsoft Office proficiency, and working knowledge of employment standards and HR administrative practices.
Skills
- HR Administration
- Employee Records Management
- Recruitment Coordination
- Applicant Tracking Systems
- Interview Scheduling
- Onboarding and Offboarding
- Benefits Administration
- Performance Review Coordination
- Employment Standards
- Confidentiality
- Attention to Detail
- Microsoft Office
- Written and Oral Communication
- Interpersonal Skills
- Organization
- Sound Judgment
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Energy
Keywords
- Human Resources
- HR Administration
- Employee Records
- Employment Documentation
- Recruitment Coordination
- Applicant Tracking System
- Resume Screening
- Interview Coordination
- Reference Checks
- Onboarding
- Offboarding
- Benefits Enrollment
- Leaves of Absence
- Performance Reviews
- Improvement Plans
- Employee Engagement
- Employment Standards
- HR Policies
- Confidentiality
- Microsoft Office
- Employee Communications
- Compensation Changes
- Employment Verification
- Oil and Gas
- Energy