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Added 8 hours ago
CP
Carpenter Labourer
Caliber Projects Ltd.
Surrey, BC
- Full-time
…specializing in the development and construction of townhome and condominium projects. We are a purpose-driven organization taking pride in our focus to Build People, Processes, and…
Added 10 hours ago
MP
Accounts Receivable Manager
Miramar Property Management | Trivest Condominiums
Toronto, ON
- Full-time
Role Description The Accounts Receivable Manager is a full-time, on-site role based in Toronto, ON. The individual in this role oversees the accounts receivable function for condominium and…
Added 10 hours ago
CB
Senior Property Manager
Coldwell Banker Real Estate Management Leaders
Brampton, ON
- Full-time
The Senior Property Manager is a full-time role based in Guelph, ON, responsible for overseeing the day-to-day management of a portfolio of condominium and commercial properties in Guelph,…
Added 1 day ago
Planner-C1448
City of London
London, ON
Reports to and carries out work under the direction of a designated Manager. Carries out planning studies and research projects; processes a broad range of planning and program…
Added 1 day ago
FR
Condominium Manager
FirstService Residential Canada
Toronto, ON
- Full-time
An experienced Condominium Manager with a minimum of 5 years in the industry
Added 1 day ago
TS
Senior Development Manager
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
The Senior Development Manager is responsible for all aspects of assigned, low-rise and mid-rise and redevelopment or infill residential development projects, including visioning, planning…
Added 2 days ago
TM
Building Caretaker, Langley City Centre
Tribe Management inc
Langley (District), BC
- $45,000 to $50,000 CAD / year
- Full-time
Working closely with the Property Manager to keep the property running smoothly
Added 2 days ago
Maintenance Technician
Concert Properties Ltd.
Vancouver, BC
We develop, own and manage rental apartments; develop condominium homes; and develop, acquire and manage industrial and office properties. Since 1989, we’ve grown to over $6.6 billion in…
Added 2 days ago
FS
Director, HOA Governance and Property Management
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
Property manager license such as Certified Property Manager (IREM), Registered Condominium Manager (ACMO) is required.
Added 2 days ago
Executive Receptionist
State Window Corporation
Vaughan, ON
…inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5…
Added 2 days ago
LP
Part-time Concierge
Larlyn Property Management
Edmonton, AB
- Part-time
Reporting to the Condominium Manager the Concierge greets every resident with a smile and a kind word; ensuring through strong open communication and organization that they deliver…
Added 3 days ago
MP
Sr. Project Coordinator - ICI Construction
Michael Page
ON · Ontario, Canada
- $70,000 to $80,000 CAD / year
- Full-time
Support the Project Manager in the successful delivery of ICI and residential new construction projects.
Added 3 days ago
DC
Maintenance Administrator
Dickenson Condo Management
London, ON
- Full-time
- Issue Site Inspection letters and quote requests within 1 week of receipt from Manager
Added 3 days ago
Estimator
State Window Corporation
Vaughan, ON
…inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5…
Added 3 days ago
NB
Account Manager, Condo Associations and Non-Profits
National Bank of Canada
Montreal, QC
- Full-time
Build your career as a Specialized Account Manager, Condominium Associations and Non-Profit Organizations, within the Flex Business division, and become part of a dynamic team surrounded by…
Added 4 days ago
GH
Guest Experience Ambassador
Glenhill Hotel
Toronto, ON
- Full-time
…hospitality experience in Toronto. Located within the Glenhill Condominium development, the hotel operates alongside private residences, requiring close coordination across shared spaces…
Added 4 days ago
Executive Receptionist
State Window Corporation
Vaughan, ON
…inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5…
Added 4 days ago
IP
Assistant Property Manager
ICON Property Management
Toronto, ON
- $50,000 to $55,000 CAD / year
Reporting to the Property Manager, the Assistant Property Manager plays a key role in ensuring the smooth and efficient operation of the condominium. This position involves direct support…
Added 4 days ago
TS
Development Manager
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
The Development Manager is responsible for all aspects of assigned, low-rise and mid-rise and redevelopment or infill residential development projects, including visioning, planning…
Added 5 days ago
SR
Property Manager
Saskatoon Real Estate Services Inc
Saskatoon, SK
- Full-time
Saskatoon Real Estate Services Inc. is looking for a self motivated, energetic, organized individual to manage a portfolio of Condominium Projects.
Added 5 days ago
FC
Condominium Property Manager
Fortiva Condominium Management
Oshawa, ON
- Full-time
We're looking for an experienced Property Manager who holds a CMRAO General Licence to oversee a portfolio of 3–5 condominium corporations. The mix includes high-rise, townhouse and…
Added 5 days ago
A
Condominium Manager Residential Portfolio GTA East (MRCM)
Associa
Mississauga, ON
- $80,000 CAD / year
- Full-time
As a successful Condominium Property Manager, you must have advanced knowledge in the following categories:
Added 5 days ago
A
Condominium Manager Residential Portfolio GTA East (MRCM)
Associa
Remote, Canada
- $80,000 CAD / year
- Remote
As a successful Condominium Property Manager, you must have advanced knowledge in the following categories:
Added 6 days ago
Site Administrator
Del Property Management
ON
Preparation of notices and correspondence, and posting accordingly under the Condominium Manager's supervision
Added 6 days ago
Site Administrator
Del Property Management
ON
Reports To: Condominium Manager / VP of Operations

Larlyn Property Management

Building Administrator

London, ON, N6J 2N4, Canada

Part-time

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Job details

Job type: Part-time
Experience: 1–3 years previous experience in building administration.
Working hours: 24 Hours / Week
Posting language: English
Posted: Sep 21, 2026

Original job description

TITLE: Building Administrator

Middlesex Condominium Corporation 446

STATUS CLASSIFICATION:

Approximately 24 Hours / Week + emergency phone monitoring

POSITION SUMMARY

Reporting to the Property Manager, the Building Administrator acts as the on-site representative of the management company and is responsible for managing all aspects of maintenance coordination and rule adherence for Middlesex Condominium Corporation No. 446 per the instruction of the management company.

JOB DUTIES

Owner and Resident Concerns

Responds to all resident concerns within one business day when working (48-hour period).
Forwards any resident concerns received that cannot be handled, or any issues of unprofessional or politically sensitive nature, to the Property Manager within a 24-hour period and enters such information in the log book.

Condominium Administration

Maintains current owner/resident information.
Maintains secure inventory of building keys including unit masters, common rooms, service or storage and supply cupboard.
Follows company policies and procedures with respect to issuing keys and maintaining security.
Ensures the Daily log book is maintained according to the standards prescribed.
Accepts payment by cheque or money order made out to the Condominium Corporation from owners owing as condominium fees, special assessments, NSF fees, or other charges levied to the owner ledger.
Reports payments received to the Accounts Receivable department within one business day of receipt and submits payments to the Management Head Office / Accounts Receivable Department as soon as possible.
Address rule infractions with residents to seek compliance and reports continued infractions to the Property Manager for follow-up.
Coordinates with trades for maintenance within the site based on the approval of the Property Manager.
Carries out any other administrative requirements such as: purchasing office supplies, completing incident reports or other forms as required by the Property Manager.
Completes other duties and tasks as assigned by the Property Manager.

Maintenance Supervision

Oversees outside trades and reports work status, completion, or non-conformances to the Property Manager and notes in the log book.
Oversees maintenance personnel ensuring that jobs are carried out on a timely basis and reports progress to the Property Manager and notes in the log book.
Investigate leaks or other issues and report to the Property Manager.
Fill out Building Manager Book and Fire Inspection Books regularly.

JOB SPECIFICATIONS

1–3 years previous experience in building administration.
Excellent customer service skills and previous experience in customer service role.
General understanding of building care and maintenance.
Ability to work independently while problem solving.
Excellent organizational, verbal, computer and written communication skills.

ADDITIONAL TERMS AND CONDITIONS

This job description is intended to provide a description of those principal job elements. All job descriptions are subject to change at the discretion of the Corporation or delegated management team.

We thank all candidates however, only those selected for an interview will be contacted. Larlyn Property Management is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which will be taken to enable you to be assessed in a fair and equitable manner.

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More about this job

Responsibilities

The Building Administrator acts as the on-site representative, managing maintenance coordination, rule adherence, and resident concerns. They are responsible for administrative tasks such as maintaining logs, managing keys, and processing payments for the condominium corporation.

Requirements

Candidates must have 1-3 years of previous experience in building administration and excellent customer service skills. A general understanding of building care and maintenance, along with strong organizational and communication abilities, is required.

Skills

Building administration
Customer service
Maintenance coordination
Problem solving
Organizational skills
Verbal communication
Written communication
Computer skills
Inventory management
Record keeping
Conflict resolution
Vendor management

Visa sponsorship

Not detected in the job text

Keywords

Building Administration
Condominium Management
Maintenance Coordination
Property Management
Resident Relations
Inventory Control
Log Book Maintenance
Accounts Receivable
Vendor Oversight
Incident Reporting
Fire Inspection
Rule Compliance
Customer Service
Administrative Support

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