Proposal Manager

ESSENTIAL DUTIES

• Participate in strategic planning, including evaluating marketing intelligence, identifying customer concerns and key issues, analyzing competitive factors, and developing proposal strategies and themes for win strategies.
• Draft, write, edit, and proofread proposals to ensure compliance with technical and customer requirements.
• Develop a proposal management plan, including the proposal submittal schedule.
• Schedule and run kick-off meetings; facilitate key status review meetings; coordinate document production and delivery of final professional proposal within customer deadlines.
• Assemble, coordinate, and manage the resources needed to support proposal requirements.
• Develop proposal compliance matrix; integrate technical and cost information; meet and fulfill customer requirements through proposal development.
• Work closely with a variety of stakeholders, typically including Sales, Engineering, Operations, Service, Finance, Legal, and Project Management.
• Prepare financial evaluations and analyses of discounts & margins for proposal pricing.
• Manage internal and external customer relationships and maintain strong communication and response, handling issues appropriately and in a timely manner.
• Provide formal, high-quality, winning proposals, budgetary estimates, ROMs, and quotes by the required response date that exceed customer expectations and position Lavasource to win.
• Other duties as assigned.

ESSENTIAL REQUIREMENTS

• Strong understanding of proposal processes and best practices.
• Ability to work under pressure, manage a challenging workload amid changing priorities, and meet deadlines.
• Proven track record of leading high-value, deadline-driven proposal efforts from kickoff to submission with minimal oversight.
• Solid organizational and planning skills.
• Detail-oriented, with strong editing, formatting, and compliance-checking skills to ensure adherence to RFP requirements.
• Ability to absorb and retain technical product knowledge.
• Sense of urgency, ownership, and commitment to meeting internal & external customer needs.
• Strong interpersonal skills to drive collaboration, resolve conflicts, and maintain team momentum.
• Strong written skills.
• Solid skills in Microsoft programs: Excel, Word, PowerPoint, Outlook.
• Desirable: HCM / Dayforce Knowledge

Qualifications:

• 3+ years of proposal management experience
• Tech / SaaS / HCM / Consulting background.
• Advantage: HR tech or procurement/contracts expertise