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Added 44 mins ago
SC
Director – Station Infrastructure
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- Full-time
This position manages a team of Metrolinx staff, consultants and contractors to deliver capital railway station infrastructure projects encompassing the planning, design, procurement,…
Added 2 hours ago
MA
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Staff Machine Learning Engineer, AdTech
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MS
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- Full-time
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Added 5 hours ago
S
Senior Technical Talent Acquisition Partner (14 Month Contract)
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Remote, Canada
- $112,000 to $129,000 CAD / year
- Full-time
- Remote
…for engineers at every level, from early-career developers to Staff, Principal and Engineering Manager roles. You will be a trusted advisor to Heads of Departments and VPs, shaping hiring…
Added 6 hours ago
RM
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BizOps Manager
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EA
BizOps Manager
exacare ai
Toronto, ON
- Full-time
exacare ai is a leading healthtech company on a mission to build the AI operating system for post-acute care. Our platform connects referral sources, admissions workflows, and reimbursement…
Added 6 hours ago
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Manager, Internal Audit, Regulatory Compliance and Risk Management (Bilingual FR/EN)
PwC
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- Full-time
Coach and support staff in their career development, initiating coaching conversations, overseeing learning initiatives and performance management
Added 6 hours ago
RK
VP, Architecture
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- Full-time
…eReaders and reading apps, and run a content and technology platform that few companies of our size can…
Added 7 hours ago
LD
Responsable des opérations administratives | Administrative Operations Manager
Le Dépôt | The Depot
Canada
- Contract
Added 7 hours ago
R
Field Inspector I- Part-Time
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Added 7 hours ago
Manager- Finance Optimization- Financial Accounting and Advisory Services- Assurance 1
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As a FAAS Manager, you will be a professional member of our team, responsible for both guiding our staff and senior consultants – and building our culture - while also developing long-term…
Added 8 hours ago
C
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- Full-time
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Added 8 hours ago
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Waterloo, ON
- Full-time
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Added 8 hours ago
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Supervise and develop food services staff, including hiring, training, and performance management
Added 8 hours ago
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Montreal, QC
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Added 9 hours ago
LC
Senior Staff Portfolio Operations Manager
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Remote, Canada
- $170,000 to $200,000 CAD / year
- Full-time
- Remote
Lightspeed is seeking a Senior Staff Portfolio Operations Manager to join our Product & Technology Operations team.
Added 9 hours ago
AM
Principal Software Development Engineer
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Vancouver, BC
- Full-time
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Added 9 hours ago
M
Director, Development and Delivery, IT
Metrolinx
Canada
- Full-time
Directs and manages a large department of staff through subordinate supervisors.

Le Dépôt | The Depot

Responsable des opérations administratives | Administrative Operations Manager

Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Working hours: 35 hours/week
Posting language: English · French
Posted: Nov 11, 2026

Original job description

English section of this bilingual listing.

Application Deadline: Friday, November 20th, 2026, at 5 p.m.

**CV and cover letter required for application

ABOUT THE ROLE

At The Depot, administrative operations cover the office, supplies, facilities, vehicles, shared systems, contracts, and external service providers. The Manager coordinates external specialists responsible for technical work, including IT.

YOUR RESPONSIBILITIES

Administrative Management & Process Improvement

Oversee daily administrative operations and coordinate internal support services.
Plan administrative activities, set priorities, and track tasks, requests, and deadlines.
Identify operational inefficiencies and risks, and improve practices and processes.
Lead cross-functional projects to improve administrative operations across teams, particularly in technology, systems, and infrastructure.
Establish and monitor performance indicators to assess the quality and effectiveness of administrative services, compliance with procedures, and improvement progress.
Establish communication and follow-up mechanisms for teams to flag needs and receive support.
Supervise the administrative support team, including assigning responsibilities, overseeing work and development, and monitoring results.

Facilities, Vehicles & Equipment

Ensure facilities and shared spaces are functional, safe, and well-maintained by identifying needs and risks and establishing priorities for intervention.
Plan and coordinate preventive maintenance, repairs, improvement projects, and emergency interventions in collaboration with relevant teams and service providers.
Manage vehicles, equipment, and other physical assets, ensuring they are maintained and available to support The Depot's activities.
Coordinate major vehicle and equipment purchases and replacements, in accordance with approved budgets and delegated authority.

Technology, CRM Platform & Shared Systems

Assess needs related to shared technology and systems, and coordinate necessary improvements to support the team's day-to-day work.
Oversee the administration of shared technology and systems, including access management and operational support for the CRM platform, in collaboration with relevant teams and external technical service providers.
Coordinate the implementation of approved new systems and significant technological changes, acting as a liaison between internal teams and external specialists responsible for technical work.
Ensure facilities and shared spaces are functional, safe, and well-maintained by identifying needs and risks and establishing priorities for intervention.

Vendors, Contracts & Purchasing

Manage relationships with vendors and service providers, monitor contracts and renewals, and ensure service quality.
Coordinate procurement processes for major purchases and projects, ensuring procedural compliance and follow-up.
Manage budgets within their area of responsibility, monitor spending, and ensure efficient use of resources, while identifying financial risks, cost-saving opportunities, and investment needs, within approved budgets and delegated authority.

YOUR EXPERIENCE & QUALIFICATIONS

Relevant experience in operations management, administration, project management, or a related field, with a demonstrated ability to coordinate multiple functions, manage competing priorities, and ensure thorough follow-up independently.
Excellent judgment and the ability to assess needs and risks, solve problems, make decisions independently, and recognize situations requiring consultation with management. A broad organizational perspective and the ability to understand how processes, technologies, and different teams interact to identify opportunities for improvement.
Experience improving operational processes and implementing changes involving multiple teams.
Experience supervising staff, setting priorities, delegating responsibilities effectively, and monitoring results.
Comfort with technology and shared digital systems, with the ability to coordinate external technical service providers.
Excellent interpersonal and communication skills, including the ability to collaborate across teams and support staff through changes.
Good written and spoken French. Functional knowledge of English is required to communicate, when needed, with English-speaking service providers and partners as part of the role's responsibilities.
Experience managing vendors or external service providers, including monitoring contracts and service commitments.

WHAT WE OFFER

35 hours/week, Monday–Friday, 9:00 a.m.–4:30 p.m.
Group health insurance including partial dental coverage and up to $2,000 per year for mental health support
Over 6 weeks of paid time off per year

Read the full bilingual original

Poste permanent | Début : décembre | 35 h/semaine | 34,75 $/h | Montréal (NDG)

Date limite pour postuler : le vendredi 20 novembre 2026, à 17 h

**Résumé et lettre de couverture requisent pour postuler

À PROPOS DU POSTE

Au Dépôt, les opérations administratives couvrent le bureau, les fournitures, les installations, les véhicules, les systèmes partagés, les contrats et les fournisseurs externes. La personne titulaire du poste coordonne les prestataires responsables des travaux techniques spécialisés, notamment en informatique.

VOS RESPONSABILITÉS

Gestion administrative et amélioration des processus

Assurer les opérations administratives quotidiennes et coordonner les services de soutien internes.
Planifier les activités administratives, établir les priorités et suivre les demandes, dossiers et échéances.
Repérer les inefficacités et les risques, et améliorer les pratiques et processus.
Piloter des projets transversaux d'amélioration des opérations administratives impliquant plusieurs équipes, notamment en technologies, systèmes et infrastructures.
Définir et suivre des indicateurs de performance pour évaluer la qualité et l’efficacité des services administratifs, le respect des procédures et l’avancement des améliorations.
Mettre en place des mécanismes de communication et de suivi permettant aux équipes de signaler leurs besoins et d’obtenir du soutien.
Superviser l’équipe de soutien administratif, en répartissant les responsabilités, en encadrant le travail et le développement professionnel et en suivant les résultats.

Installations, véhicules et équipements

Veiller à ce que les installations et les espaces partagés soient fonctionnels, sécuritaires et bien entretenus, en évaluant les besoins, les risques et les priorités.
Planifier et coordonner l'entretien préventif, les réparations, les projets d'amélioration et les interventions d'urgence, avec les équipes et fournisseurs concernés.
Assurer la gestion, l’entretien et la disponibilité des véhicules, des équipements et des autres biens matériels du Dépôt.
Coordonner les achats et les remplacements importants de véhicules et d’équipements, selon les budgets approuvés et les pouvoirs délégués.

Technologies, plateforme CRM et systèmes partagés

Évaluer les besoins liés aux technologies et aux systèmes partagés et coordonner les améliorations nécessaires pour soutenir le travail de l’équipe.
Superviser l'administration des technologies et systèmes partagés, notamment la gestion des accès et le soutien opérationnel de la plateforme CRM, avec les équipes et fournisseurs techniques externes.
Coordonner la mise en œuvre de nouveaux systèmes approuvés et les changements technologiques importants, en faisant le lien entre les équipes et les spécialistes externes.
Veiller à la disponibilité de la documentation, des guides et des formations nécessaires pour faciliter l’utilisation des outils et systèmes partagés.

Fournisseurs, contrats et achats

Gérer les relations avec les fournisseurs et les prestataires de services, assurer le suivi des contrats et des renouvellements, et veiller à la qualité des services et à la résolution des problèmes.
Coordonner les processus d'approvisionnement pour les achats et les projets importants, en assurant le respect des procédures et un suivi rigoureux.
Gérer les budgets relevant de son champ de responsabilité, suivre les dépenses et veiller à une utilisation efficace des ressources, tout en identifiant les risques financiers, les possibilités d'économies et les besoins d'investissement, dans le respect des budgets approuvés et des pouvoirs délégués.

VOS EXPÉRIENCES ET QUALIFICATIONS

Expérience pertinente en gestion des opérations, en administration, en gestion de projets ou dans un domaine connexe, et capacité à coordonner plusieurs fonctions, gérer des priorités concurrentes et assurer un suivi autonome.
Excellent jugement et capacité à évaluer les besoins et les risques, à résoudre des problèmes, à décider de manière autonome et à consulter la direction au besoin.
Vision d'ensemble et capacité à comprendre les interactions entre les processus, les technologies et les différentes équipes, pour repérer des améliorations.
Expérience dans l’amélioration des processus opérationnels et la mise en œuvre de changements impliquant plusieurs équipes.
Expérience en supervision de personnel, en établissement des priorités, en délégation efficace des responsabilités et en suivi des résultats.
Aisance avec les technologies et les systèmes numériques partagés, ainsi que capacité à coordonner le travail de fournisseurs de services techniques externes.
Excellentes aptitudes en communication et en relations interpersonnelles, pour collaborer avec les équipes et accompagner le changement.
Bonne maîtrise du français, à l’oral comme à l’écrit. Une connaissance fonctionnelle de l’anglais est requise pour communiquer, au besoin, avec des fournisseurs de services et des partenaires anglophones dans le cadre du poste.

CE QUE NOUS OFFRONS

35 h/semaine, du lundi au vendredi, de 9 h à 16 h 30
Assurance collective (incluant une couverture dentaire partielle et jusqu’à 2 000 $ par année pour le soutien en santé mentale)
Plus de six semaines de congés payés par année

Permanent Position | Start Date: December | 35 hrs/week | $34.75/hr | Montreal (NDG)

Application Deadline: Friday, November 20th, 2026, at 5 p.m.

**CV and cover letter required for application

ABOUT THE ROLE

YOUR RESPONSIBILITIES

Administrative Management & Process Improvement

Oversee daily administrative operations and coordinate internal support services.
Plan administrative activities, set priorities, and track tasks, requests, and deadlines.
Identify operational inefficiencies and risks, and improve practices and processes.
Lead cross-functional projects to improve administrative operations across teams, particularly in technology, systems, and infrastructure.
Establish and monitor performance indicators to assess the quality and effectiveness of administrative services, compliance with procedures, and improvement progress.
Establish communication and follow-up mechanisms for teams to flag needs and receive support.
Supervise the administrative support team, including assigning responsibilities, overseeing work and development, and monitoring results.

Facilities, Vehicles & Equipment

Ensure facilities and shared spaces are functional, safe, and well-maintained by identifying needs and risks and establishing priorities for intervention.
Plan and coordinate preventive maintenance, repairs, improvement projects, and emergency interventions in collaboration with relevant teams and service providers.
Manage vehicles, equipment, and other physical assets, ensuring they are maintained and available to support The Depot's activities.
Coordinate major vehicle and equipment purchases and replacements, in accordance with approved budgets and delegated authority.

Technology, CRM Platform & Shared Systems

Assess needs related to shared technology and systems, and coordinate necessary improvements to support the team's day-to-day work.
Oversee the administration of shared technology and systems, including access management and operational support for the CRM platform, in collaboration with relevant teams and external technical service providers.
Coordinate the implementation of approved new systems and significant technological changes, acting as a liaison between internal teams and external specialists responsible for technical work.
Ensure facilities and shared spaces are functional, safe, and well-maintained by identifying needs and risks and establishing priorities for intervention.

Vendors, Contracts & Purchasing

Manage relationships with vendors and service providers, monitor contracts and renewals, and ensure service quality.
Coordinate procurement processes for major purchases and projects, ensuring procedural compliance and follow-up.
Manage budgets within their area of responsibility, monitor spending, and ensure efficient use of resources, while identifying financial risks, cost-saving opportunities, and investment needs, within approved budgets and delegated authority.

YOUR EXPERIENCE & QUALIFICATIONS

Relevant experience in operations management, administration, project management, or a related field, with a demonstrated ability to coordinate multiple functions, manage competing priorities, and ensure thorough follow-up independently.
Excellent judgment and the ability to assess needs and risks, solve problems, make decisions independently, and recognize situations requiring consultation with management. A broad organizational perspective and the ability to understand how processes, technologies, and different teams interact to identify opportunities for improvement.
Experience improving operational processes and implementing changes involving multiple teams.
Experience supervising staff, setting priorities, delegating responsibilities effectively, and monitoring results.
Comfort with technology and shared digital systems, with the ability to coordinate external technical service providers.
Excellent interpersonal and communication skills, including the ability to collaborate across teams and support staff through changes.
Good written and spoken French. Functional knowledge of English is required to communicate, when needed, with English-speaking service providers and partners as part of the role's responsibilities.
Experience managing vendors or external service providers, including monitoring contracts and service commitments.

WHAT WE OFFER

35 hours/week, Monday–Friday, 9:00 a.m.–4:30 p.m.
Group health insurance including partial dental coverage and up to $2,000 per year for mental health support
Over 6 weeks of paid time off per year

Apply on LinkedIn About employer

More about this job

Responsibilities

Oversee administrative operations, supervise the administrative support team, and lead cross-functional process improvements. Manage facilities, vehicles, equipment, shared technology and CRM systems, vendors, contracts, procurement, and related budgets.

Requirements

Relevant experience in operations, administration, project management, or a related field is required, along with experience improving processes, implementing cross-team changes, and supervising staff. Candidates should demonstrate sound judgment, strong communication skills, comfort with shared digital systems and external technical providers, good French, and functional English.

Skills

Process Improvement
Project Management
Cross-Functional Coordination
Staff Supervision
Facilities Management
Vehicle And Equipment Management
Technology And Shared Systems Administration
CRM Platform Support
Vendor Management
Contract Management
Procurement
Budget Management
Risk Assessment
French Communication
English Communication

Benefits

Group Health Insurance
Partial Dental Coverage
Up To $2,000 Per Year For Mental Health Support
Over Six Weeks Of Paid Time Off Per Year

Visa sponsorship

Not detected in the job text

Keywords

Administrative Operations
Process Improvement
Performance Indicators
Cross-Functional Projects
Facilities Management
Preventive Maintenance
Emergency Repairs
Vehicle Management
Equipment Management
Shared Technology Systems
CRM Platform
Access Management
System Implementation
Vendor Management
Contract Renewals
Procurement
Budget Management
Risk Assessment
Cost Savings
External Technical Service Providers

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Jobs in Canada