Payroll Specialist

About the Role

We are seeking a detail-oriented Payroll Specialist to manage full-cycle payroll processing using ADP Workforce Now (WFN). The successful candidate will ensure accurate and timely payroll, maintain compliance with Canadian payroll legislation, and support benefits administration, reconciliations, and employee inquiries. This role is ideal for a payroll professional with hands-on ADP experience, strong knowledge of Canadian/US payroll regulations, and a commitment to accuracy and confidentiality.

Responsibilities

• Process semi-monthly, full-cycle payroll using ADP Workforce Now.
• Calculate and validate wages, overtime, bonuses, commissions, deductions, terminations, and off-cycle payments.
• Ensure compliance with Canadian federal and provincial payroll legislation and support basic US payroll requirements.
• Prepare and reconcile payroll reports, including T4s, Records of Employment (ROEs), and year-end filings.
• Maintain accurate employee records and collaborate with HR on payroll-related changes.
• Administer benefits, pension contributions, payroll deductions, and benefit carrier invoice reconciliations.
• Investigate payroll discrepancies, respond to employee inquiries, and support internal and external audits.
• Generate payroll reports and assist with ADP system updates, testing, and process improvements.

Qualifications

• 2–5 years of hands-on payroll processing experience.
• Experience with ADP Workforce Now (WFN) or other ADP payroll systems is required.
• Strong knowledge of Canadian payroll legislation, CRA requirements, and employment standards.
• Payroll Compliance Practitioner (PCP) designation or actively working toward completion.
• Post-secondary education in Accounting, Finance, Business Administration, or a related field.
• Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables.
• Strong attention to detail, organizational skills, and the ability to handle confidential information.
• Excellent communication and customer service skills.