Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 6 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…onboarding, offboarding, Human Resources operations, policy application, employee experience and…
Added 6 mins ago
MA
Senior Katana Technical Director (TD) - 6 Month Contract
Mikros Animation
Montreal, QC
- Full-time
Mikros Animation may use artificial intelligence (AI) tools to support certain stages of the recruitment process, including interview transcription or preliminary candidate application…
Added 6 mins ago
RC
Inside Sales Representative
Rexel Canada
Calgary, AB
- Full-time
…& process orders. Reporting to the Branch Manager, you will support the field sales and project management…
Added 6 mins ago
P
Document Control Manager
PTAG
Calgary, AB
- Contract
We are seeking a Document Control Manager to support our growing team in Calgary, AB. In this role, you’ll play a key part in driving project excellence, collaborating with industry…
Added 6 mins ago
NB
Senior Cybersecurity Developer
National Bank of Canada
Montreal, QC
- Full-time
Develop and upgrade AWS platforms that support analytics
Added 6 mins ago
NB
Chief Application Developer - Securities Lending IT
National Bank of Canada
Toronto, ON
- Full-time
A career as a Chief Application Developer in the Securities Lending team at National Bank means acting as a technology specialist supporting critical trading applications for National Bank…
Added 6 mins ago
BH
Senior Procurement Advisor (Category Lead)
BC Hydro
Burnaby, BC
- Full-time
…ensure their categories are meeting performance objectives in support of BC Hydro’s goals and priorities. To do this the CL operates like an overall 'owner/ manager' of the category and is…
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Calgary, AB
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
B
Cleaner
Boardwalk
Regina, SK
- Full-time
We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted.
Added 6 mins ago
GO
Investment Analyst/Auditor
Government of Prince Edward Island
Charlottetown, PE
- $89,739 to $110,526 CAD / year
- Full-time
Monitor and validate the financial reporting of the pension investment fund by providing data analytical support throughout the entire investment lifecycle and ensuring the data integrity…
Added 6 mins ago
T
AI/ML Software Engineer - Localization Engineering
Techedin
Vancouver, BC · Greater Vancouver, BC
- $65 to $75 CAD / hour
- Full-time
Build scalable backend services, APIs, and microservices to support automated localization workflows.
Added 6 mins ago
L
Financial Service Representative - LendDirect Office 1508
LendDirect
Oshawa, ON
- Full-time
…successfully opened the new branch in Saint John! With the support of several key people from head office and my DM, I am gracious for the opportunities that have been given to me in my…
Added 6 mins ago
FC
Seasonal Package Handler Non-Driver
FedEx Canada
Markham, ON
- Full-time
Must have the ability to lift 70 lbs & maneuver any package weighing up to 150 lbs with appropriate equipment
Added 6 mins ago
IC
OnBase Administrator
Infotek Consulting Inc.
Toronto, ON
- $80 to $85 CAD / hour
- Contract
Support OnBase Workflow, WorkView, Unity Forms, Unity Client, Web Client, EIS and Application Enabler.
Added 6 mins ago
CH
Design Consultant
Cachet Homes
Guelph, ON · Greater Guelph Metropolitan Area
- Full-time
…recruitment process, please inform us when submitting your application, and we will take into account your accessibility needs due to a disability that respects your dignity and…
Added 6 mins ago
LB
Program & Administrative Coordinator
Learning Buddies Network
Vancouver, BC
- Full-time
…free one-on-one mentoring for elementary students in need of support in reading and math. Recipients are teacher-identified elementary school children who struggle with basic academics (the…
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Vancouver, BC
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
T
Senior Software Engineer - AI Localization & NLP
Techedin
Vancouver, BC
- $65 to $75 CAD / hour
- Full-time
Build scalable backend services, APIs, and microservices to support automated localization workflows.
Added 6 mins ago
DW
Specialist, Events and Sponsorships
Davies Ward Phillips & Vineberg LLP
Toronto, ON
- Full-time
…with Business Development, Marketing and Communications to support client relationships and lawyer visibility, and provides day-to-day guidance to the Coordinator. This is an existing…
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Toronto, ON
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
KP
Student Assistant, Teaching and Learning - Competition ID: 4897
Kwantlen Polytechnic University
Surrey, BC
- Temporary
The Teaching and Learning innovation fund (TLIF) Grant Project Student Assistant provide support for an TLIF project. TLIF Grant student assistant responsibilities include supporting the…
Added 6 mins ago
EC
Desktop Support Specialist
Experis Canada
Burnaby, BC
- Contract
Job Title: Desktop Support Specialist - Windows 11 SAC Upgrade
Added 6 mins ago
L
Senior Project Manager (EPCM - Mining & Minerals)
Lycopodium
Mississauga, ON
- Full-time
We are committed to providing the best possible experience for every candidate by responding to every application. We do not use AI to screen, assess, or select candidates and to ensure…
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
C
Senior Copywriter
Cossette
Vancouver, BC
- Full-time
Strong understanding of strategic thinking and its application to creative work, with an ability to develop channel-agnostic solutions.

Learning Buddies Network

Program & Administrative Coordinator

Vancouver, BC, Canada

Compensation: $23.00 - $26.00 per hour · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $23.00 - $26.00 per hour
Job type: Full-time
Apply by: May 12, 2027
Working hours: 37.5-40 hours per week
Posting language: English
Posted: Nov 13, 2026

Original job description

Program and Administrative Coordinator

About Learning Buddies Network

The Learning Buddies Network (LBN) is a BC grassroots service charity that provides free one-on-one mentoring for elementary students in need of support in reading and math. Recipients are teacher-identified elementary school children who struggle with basic academics (the Buddies) and whose families are not in a position to help, usually because of social, linguistic, and/or economic factors. We recruit and train secondary and post-secondary school students as our mentors/tutors. Through the close relationship that develops between the young mentor and their buddy, enhanced social-emotional growth and self-esteem follow, and the child experiences true achievement resulting from their efforts.

Overview of the position

The Program and Administrative Coordinator supports registration, family communication, site logistics and administration to keep LBN’s programs running smoothly.

This is a hands-on program and administrative coordination position with responsibility for independently completing assigned workflows, identifying gaps and coordinating next steps across the team.

Position type: Permanent, full-time, 37.5-40 hours per week

Compensation: $23.00 - $26.00 per hour

Reports to: Director of Operations and Programs

Work schedule: Must be available to work until 7:00 p.m. Pacific Time, Monday through Thursday, to support program delivery and respond to time-sensitive needs. The approved schedule must overlap with LBN’s core program hours. Friday hours are scheduled by the Director of Operations and Programs based on operational needs.

Location and travel: Hybrid, combining home-based work with a weekly in-person team meeting and weekly program site visits. Must be able to reliably commute within and between Vancouver, Burnaby, Surrey and Richmond for scheduled meetings and site visits, with additional visits as required.

Responsibilities

Buddy Registration, Placement and Family Support

Coordinate new and returning buddy registrations, referrals, consent checks and missing-information follow-up; verify paper and online records and investigate duplicates.
Verify placements and waitlists against eligibility, family availability and confirmed program capacity; escalate exceptions.
Confirm placements and coordinate family check-ins, transfers, schedule changes and withdrawals, keeping records and relevant staff informed.
Monitor vacancies, attendance concerns and outstanding family responses. Coordinate follow-up with the responsible staff member and document actions to address unfilled spaces or barriers to participation.
Respond promptly to family and registration inquiries and follow up until resolved.
Escalate sensitive family, child safety and program concerns to the Director of Operations and Programs.
Coordinate next-term invitations, parent surveys and final-report follow-up. Refer learning-level, graduation and support-needs decisions to the Head Teacher Liaison or designated program expert.

Program Readiness, Sites and Materials

Maintain term preparation and closeout checklists, calendars, program dates and outstanding actions for online, in-person, hybrid and Indigenous programs. Flag barriers before they affect a session or launch deadline.
Visit program sites weekly to identify support needs, address logistical issues and coordinate follow-up.
Coordinate program supplies, inventory, deliveries and returns. Assist with volunteer recruitment booths and outreach, including materials, setup, takedown and public inquiries.
Coordinate routine school and site communication, referral requests and next-term logistics. Prepare and track approved partnership agreements and signed records; refer new commitments or changes in terms to the Director.
Coordinate facility booking administration, including dates, rooms, permits, insurance documentation, access arrangements and renewal reminders.

Administrative Systems, Access and Training

Maintain the Operations Master List, Class Contact Lists and program schedules.
Collaborate with the Administrator on shared tasks, deadlines and volunteer attendance records.
Coordinate account and access setup, changes and removal for Google Workspace, Slack, Zoom, shared drives and Moodle. Complete assigned updates within authorized access and verify that users can access the correct resources.
Coordinate Teacher Liaison and other assigned onboarding logistics, paperwork, training access and completion records with the responsible lead.
Maintain approved training materials, templates, forms, procedures and shared folders. Archive outdated term records appropriately and flag unclear or outdated guidance.
Protect confidential child, family, volunteer and staff information through approved storage, access and communication practices; promptly escalate privacy or systems concerns.

Timesheets, Invoices and Reporting

Review timesheets and invoices for completeness, resolve discrepancies and prepare them for approval and coordinate submission to the bookkeeper once approved.
Reconcile registration, placement, attendance, completion, withdrawal and next-term return records. Follow up missing assessments and reports with coordinators and program leads.
Prepare accurate program data and summaries for operational, board and funder reporting.
Perform other related duties as assigned.

Qualifications and Requirements

Post-secondary education in administration, business, community services or a related field, or an equivalent combination of relevant education and experience.
Experience in administration or program coordination, including managing competing deadlines, maintaining accurate records and following tasks through to completion.
Experience using Excel formulas; proficiency with Google Sheets.
Customer service experience with strong written and verbal communication skills and the ability to support diverse families, volunteers and partners.
Must be able to reliably commute within and between Vancouver, Surrey, Burnaby and Richmond in a timely manner for scheduled site visits, meetings and recruitment activities.
Must be available to work until 7:00 p.m. Pacific Time, Monday through Thursday.
Confidence using Google Workspace, Zoom, Slack and online forms, with the ability to learn new systems and troubleshoot routine issues.
Ability to work independently from home, collaborate with a distributed team and use sound judgment when handling confidential information or escalating concerns.
Experience in a nonprofit, school, youth-serving or community program setting, and familiarity with Jotform or Moodle, are assets.

What’s in It for You

15 days (three weeks) of annual vacation, plus one additional week of paid holiday closure and a paid day off for your birthday.
Group benefits, subject to the terms and eligibility requirements of LBN’s benefits plan.
A hybrid-based work arrangement combined with in-person program visits and community activities.
Meaningful work supporting free reading and math programs that help children build skills and confidence.
Opportunities to develop your program coordination, administrative and community engagement skills.

How To Apply

Please submit one combined PDF document that includes a one-page cover letter and your

resume to hiringcommittee@learningbuddiesnetwork.com with the subject “Program and Administrative Coordinator – First Name Last Name”.

In your cover letter, please include your response to the following two questions:

Just as much as we are evaluating you, we want to know you’ve evaluated us. What do you think makes Learning Buddies Network the right place for you?
Our four values of (1) Inspiring All to Strive for Excellence, (2) Mentoring and Youth Leadership, (3) Continuous Improvement, and (4) Respectful Relationships are deeply aligned with our organization’s mission and purpose. How do you align with our values? Feel free to respond to all four values or choose the ones that resonate with you most.

Open until filled.

Our Commitment to Inclusion, Equity, Diversity, and Accessibility

Learning Buddies Network is committed to equal opportunity and treatment for every

prospective and current employee. We value diversity in the workplace and believe our work is

stronger when it benefits from the experience and knowledge of a diverse team. LBN is

committed to creating a diverse and inclusive environment, so we strongly encourage you to

apply even if you do not believe you meet every single qualification outlined, as you may have

transferable skills that would be an asset to our team. If you require any accommodations in

submitting your application or navigating the application process, please contact Owen Fan at

owen@learningbuddiesnetwork.com.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate student registration, placements, family communications, program readiness, site logistics, supplies, systems access, onboarding, and administrative records. Review timesheets and invoices, reconcile program data, follow up on missing reports, and prepare accurate summaries for operational, board, and funder reporting.

Requirements

Requires post-secondary education in administration, business, community services, or a related field, or equivalent education and experience, along with administration or program coordination experience. Candidates need strong communication and customer service skills, Excel formula and Google Sheets proficiency, confidence with digital tools, sound judgment with confidential information, and availability for evening work and travel between program locations.

Skills

Program Coordination
Administrative Coordination
Registration and Placement Management
Family Communication
Recordkeeping
Excel Formulas
Google Sheets
Google Workspace
Zoom
Slack
Moodle
Jotform
Customer Service
Written and Verbal Communication
Confidential Information Handling
Time Management

Benefits

Annual Vacation
Paid Holiday Closure
Paid Birthday Leave
Group Benefits
Hybrid Work Arrangement
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Owen Fan

Hiring contact email

owen@learningbuddiesnetwork.com

Keywords

Program Coordination
Administrative Coordination
Registration
Student Placement
Family Support
Volunteer Coordination
Program Logistics
Site Visits
Inventory Management
Facility Booking
Partnership Agreements
Google Workspace
Google Sheets
Excel Formulas
Slack
Zoom
Moodle
Jotform
Timesheets
Invoices
Data Reconciliation
Board Reporting
Funder Reporting
Confidentiality
Privacy
Nonprofit
Education
Youth Mentoring
Reading and Math Support
Community Outreach

Report this job

Work requirements

Jobs in Canada