Jobs in Canada

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Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Calgary, AB
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
KH
Manager, After-hours Operations
Kensington Health
Toronto, ON
- Part-time
Reporting to the Director of Care, Long-term Care, the Manager, After-hours Operations, serves Kensington Health to support the operations of the organization on evenings, nights, weekends,…
Added 6 mins ago
LB
Program & Administrative Coordinator
Learning Buddies Network
Vancouver, BC
- Full-time
Reports to: Director of Operations and Programs
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Vancouver, BC
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Toronto, ON
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
KC
Director of Operations, Pediatric Hospice
Kemp Care Network
Hamilton, ON
- Full-time
We are seeking a leader to join our team as Director of Operations of our soon to be open Keaton's House - Paul Paletta Children's Hospice.
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 6 mins ago
C
Senior Copywriter
Cossette
Vancouver, BC
- Full-time
…push it further. Whether flying solo or teaming up with an Art Director, they own projects end to end, turning big ideas into bold, cross-channel work. Senior creatives set the bar high -…
Added 6 mins ago
ED
Director, Growth Coverage and Capital (West Canada or Central/Quebec) - EN 344
Export Development Canada | Exportation et développement Canada
Montreal, QC
- $150,715 to $215,000 CAD / year
- Full-time
Export Development Canada operates in a hybrid work environment, currently requiring employees to work in the office three (3) days per week
Added 20 mins ago
IW
Director, Corporate Channel
IG Wealth Management
BC · British Columbia, Canada
- Full-time
The Director, Corporate Channel provides superior financial planning, advice, and well-being for mass affluent Canadians. In this role you will be part of the IG Wealth Management.…
Added 20 mins ago
IW
Director, Corporate Channel
IG Wealth Management
AB · Alberta, Canada
- Full-time
The Director, Corporate Channel provides superior financial planning, advice, and well-being for mass affluent Canadians. In this role you will be part of the IG Wealth Management.…
Added 20 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 20 mins ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
Must have a proactive approach, be innovative, and strive for continuous process improvement
Added 20 mins ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Vancouver, BC
- $55,000 to $80,000 CAD / year
- Full-time
Must have a proactive approach, be innovative, and strive for continuous process improvement
Added 36 mins ago
Category Manager, Engineering Services, Pacific Link
Trans Mountain
Calgary, AB
As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.
Added 51 mins ago
A
Talent Acquisition Manager
AccorHotel
Jasper, AB
- Full-time
…team is a network of empowered individuals with a drive for excellence at one of the top brands in the hospitality industry. Work hard, play hard, and have an impact taking our hotel to the…
Added 51 mins ago
CC
Catering Manager Full Time
Compass Canada
Ottawa, ON
- Full-time
Must have flexible schedule to work nights, weekends, and holidays
Added 51 mins ago
AC
Senior Financial Reporting Analyst (External)
Aston Carter
Toronto, ON
- $55 to $70 CAD / hour
- Contract
Manage the monthly, quarterly, and year-end financial statement close process through development and update of monthly calendars.
Added 1 hour ago
ES
Head of Operations
European Sovereign Tech Industry Alliance
Canada
- Full-time
Drive operational excellence initiatives, process optimization, automation, and cost-efficiency programs.
Added 1 hour ago
Porter, Banquets (Part-time)
Fairmont Hotels & Resorts
Calgary, AB
Fairmont Palliser | A Legacy of Excellence, A Future of Possibility
Added 1 hour ago
Evaluation Lead - Centre for Wise Practices in Indigenous Health
Women's College Hospital
Toronto, ON
Applicants must reside and be legally eligible to work in Ontario
Added 1 hour ago
D
Lease Administrator
dentalcorp
Toronto, ON · Support Centre - Toronto Office
- Full-time
…lease portfolio of more than 650 locations. Reporting to the Director, Lease Administration and Audit Services, you will help ensure lease information, rent payments, reconciliations, and…
Added 1 hour ago
B
Manager, Client Engagement
BrandActive
Toronto, ON
- $100,000 to $150,000 CAD / year
- Contract
…and grow together. We strive to set the global standard for excellence in our industry while fostering a culture rooted in trust, agility, and growth - guided by our North Star: great…
Added 1 hour ago
LH
Physiotherapist
Lifemark Health Group
Calgary, AB
- Full-time
Opportunities for management roles, including Clinic Director and Regional Manager positions.
Added 1 hour ago
LH
Clinic Director
Lifemark Health Group
Calgary, AB
- Full-time
We’re looking for a Physiotherapist / Clinic Director to lead clinic operations while maintaining an active caseload. This is an opportunity to combine clinical practice, people leadership…

Learning Buddies Network

Program & Administrative Coordinator

Vancouver, BC, Canada

Compensation: $23.00 - $26.00 per hour · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $23.00 - $26.00 per hour
Job type: Full-time
Apply by: May 12, 2027
Working hours: 37.5-40 hours per week
Posting language: English
Posted: Nov 13, 2026

Original job description

Program and Administrative Coordinator

About Learning Buddies Network

The Learning Buddies Network (LBN) is a BC grassroots service charity that provides free one-on-one mentoring for elementary students in need of support in reading and math. Recipients are teacher-identified elementary school children who struggle with basic academics (the Buddies) and whose families are not in a position to help, usually because of social, linguistic, and/or economic factors. We recruit and train secondary and post-secondary school students as our mentors/tutors. Through the close relationship that develops between the young mentor and their buddy, enhanced social-emotional growth and self-esteem follow, and the child experiences true achievement resulting from their efforts.

Overview of the position

The Program and Administrative Coordinator supports registration, family communication, site logistics and administration to keep LBN’s programs running smoothly.

This is a hands-on program and administrative coordination position with responsibility for independently completing assigned workflows, identifying gaps and coordinating next steps across the team.

Position type: Permanent, full-time, 37.5-40 hours per week

Compensation: $23.00 - $26.00 per hour

Reports to: Director of Operations and Programs

Work schedule: Must be available to work until 7:00 p.m. Pacific Time, Monday through Thursday, to support program delivery and respond to time-sensitive needs. The approved schedule must overlap with LBN’s core program hours. Friday hours are scheduled by the Director of Operations and Programs based on operational needs.

Location and travel: Hybrid, combining home-based work with a weekly in-person team meeting and weekly program site visits. Must be able to reliably commute within and between Vancouver, Burnaby, Surrey and Richmond for scheduled meetings and site visits, with additional visits as required.

Responsibilities

Buddy Registration, Placement and Family Support

Coordinate new and returning buddy registrations, referrals, consent checks and missing-information follow-up; verify paper and online records and investigate duplicates.
Verify placements and waitlists against eligibility, family availability and confirmed program capacity; escalate exceptions.
Confirm placements and coordinate family check-ins, transfers, schedule changes and withdrawals, keeping records and relevant staff informed.
Monitor vacancies, attendance concerns and outstanding family responses. Coordinate follow-up with the responsible staff member and document actions to address unfilled spaces or barriers to participation.
Respond promptly to family and registration inquiries and follow up until resolved.
Escalate sensitive family, child safety and program concerns to the Director of Operations and Programs.
Coordinate next-term invitations, parent surveys and final-report follow-up. Refer learning-level, graduation and support-needs decisions to the Head Teacher Liaison or designated program expert.

Program Readiness, Sites and Materials

Maintain term preparation and closeout checklists, calendars, program dates and outstanding actions for online, in-person, hybrid and Indigenous programs. Flag barriers before they affect a session or launch deadline.
Visit program sites weekly to identify support needs, address logistical issues and coordinate follow-up.
Coordinate program supplies, inventory, deliveries and returns. Assist with volunteer recruitment booths and outreach, including materials, setup, takedown and public inquiries.
Coordinate routine school and site communication, referral requests and next-term logistics. Prepare and track approved partnership agreements and signed records; refer new commitments or changes in terms to the Director.
Coordinate facility booking administration, including dates, rooms, permits, insurance documentation, access arrangements and renewal reminders.

Administrative Systems, Access and Training

Maintain the Operations Master List, Class Contact Lists and program schedules.
Collaborate with the Administrator on shared tasks, deadlines and volunteer attendance records.
Coordinate account and access setup, changes and removal for Google Workspace, Slack, Zoom, shared drives and Moodle. Complete assigned updates within authorized access and verify that users can access the correct resources.
Coordinate Teacher Liaison and other assigned onboarding logistics, paperwork, training access and completion records with the responsible lead.
Maintain approved training materials, templates, forms, procedures and shared folders. Archive outdated term records appropriately and flag unclear or outdated guidance.
Protect confidential child, family, volunteer and staff information through approved storage, access and communication practices; promptly escalate privacy or systems concerns.

Timesheets, Invoices and Reporting

Review timesheets and invoices for completeness, resolve discrepancies and prepare them for approval and coordinate submission to the bookkeeper once approved.
Reconcile registration, placement, attendance, completion, withdrawal and next-term return records. Follow up missing assessments and reports with coordinators and program leads.
Prepare accurate program data and summaries for operational, board and funder reporting.
Perform other related duties as assigned.

Qualifications and Requirements

Post-secondary education in administration, business, community services or a related field, or an equivalent combination of relevant education and experience.
Experience in administration or program coordination, including managing competing deadlines, maintaining accurate records and following tasks through to completion.
Experience using Excel formulas; proficiency with Google Sheets.
Customer service experience with strong written and verbal communication skills and the ability to support diverse families, volunteers and partners.
Must be able to reliably commute within and between Vancouver, Surrey, Burnaby and Richmond in a timely manner for scheduled site visits, meetings and recruitment activities.
Must be available to work until 7:00 p.m. Pacific Time, Monday through Thursday.
Confidence using Google Workspace, Zoom, Slack and online forms, with the ability to learn new systems and troubleshoot routine issues.
Ability to work independently from home, collaborate with a distributed team and use sound judgment when handling confidential information or escalating concerns.
Experience in a nonprofit, school, youth-serving or community program setting, and familiarity with Jotform or Moodle, are assets.

What’s in It for You

15 days (three weeks) of annual vacation, plus one additional week of paid holiday closure and a paid day off for your birthday.
Group benefits, subject to the terms and eligibility requirements of LBN’s benefits plan.
A hybrid-based work arrangement combined with in-person program visits and community activities.
Meaningful work supporting free reading and math programs that help children build skills and confidence.
Opportunities to develop your program coordination, administrative and community engagement skills.

How To Apply

Please submit one combined PDF document that includes a one-page cover letter and your

resume to hiringcommittee@learningbuddiesnetwork.com with the subject “Program and Administrative Coordinator – First Name Last Name”.

In your cover letter, please include your response to the following two questions:

Just as much as we are evaluating you, we want to know you’ve evaluated us. What do you think makes Learning Buddies Network the right place for you?
Our four values of (1) Inspiring All to Strive for Excellence, (2) Mentoring and Youth Leadership, (3) Continuous Improvement, and (4) Respectful Relationships are deeply aligned with our organization’s mission and purpose. How do you align with our values? Feel free to respond to all four values or choose the ones that resonate with you most.

Open until filled.

Our Commitment to Inclusion, Equity, Diversity, and Accessibility

Learning Buddies Network is committed to equal opportunity and treatment for every

prospective and current employee. We value diversity in the workplace and believe our work is

stronger when it benefits from the experience and knowledge of a diverse team. LBN is

committed to creating a diverse and inclusive environment, so we strongly encourage you to

apply even if you do not believe you meet every single qualification outlined, as you may have

transferable skills that would be an asset to our team. If you require any accommodations in

submitting your application or navigating the application process, please contact Owen Fan at

owen@learningbuddiesnetwork.com.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate student registration, placements, family communications, program readiness, site logistics, supplies, systems access, onboarding, and administrative records. Review timesheets and invoices, reconcile program data, follow up on missing reports, and prepare accurate summaries for operational, board, and funder reporting.

Requirements

Requires post-secondary education in administration, business, community services, or a related field, or equivalent education and experience, along with administration or program coordination experience. Candidates need strong communication and customer service skills, Excel formula and Google Sheets proficiency, confidence with digital tools, sound judgment with confidential information, and availability for evening work and travel between program locations.

Skills

Program Coordination
Administrative Coordination
Registration and Placement Management
Family Communication
Recordkeeping
Excel Formulas
Google Sheets
Google Workspace
Zoom
Slack
Moodle
Jotform
Customer Service
Written and Verbal Communication
Confidential Information Handling
Time Management

Benefits

Annual Vacation
Paid Holiday Closure
Paid Birthday Leave
Group Benefits
Hybrid Work Arrangement
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Hiring contact

Owen Fan

Hiring contact email

owen@learningbuddiesnetwork.com

Keywords

Program Coordination
Administrative Coordination
Registration
Student Placement
Family Support
Volunteer Coordination
Program Logistics
Site Visits
Inventory Management
Facility Booking
Partnership Agreements
Google Workspace
Google Sheets
Excel Formulas
Slack
Zoom
Moodle
Jotform
Timesheets
Invoices
Data Reconciliation
Board Reporting
Funder Reporting
Confidentiality
Privacy
Nonprofit
Education
Youth Mentoring
Reading and Math Support
Community Outreach

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Work requirements

Jobs in Canada