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Leavitt Machinery

Branch Coordinator

Cassidy, BC, Canada

The base pay range for this role is: $53,600 to $65,500 per year depending on experience. · Full-time

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Job details

Pay: The base pay range for this role is: $53,600 to $65,500 per year depending on experience.
Job type: Full-time
Apply by: Dec 9, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Nanaimo, British Columbia. As the Branch Coordinator, you will be responsible for greeting and supporting branch visitors and assisting employees with various administrative tasks.

Essential Duties & Responsibilities

As the Branch Coordinator, your key responsibilities will include:

Managing branch reception duties, including answering phone calls, transferring calls to the correct contact, collecting information, and directing walk-in visitors at the branch
Daily reconciliation and monitoring of inbound and outbound purchase orders
Purchase Order tracking and assignment
Coordinating shipments and interoffice mail
Collaborating with the Parts department to ensure parts accuracy for service jobs
Tracking invoices and following up with vendors on outstanding payments
Assisting Service Dispatchers with the coordination of service jobs for Technicians
Entering and updating customer and equipment information in the ERP
Ordering and maintaining office supplies and branch marketing items
Completing expense reports and providing administrative support for all departments including Sales, Rentals, Parts, and Service
Acting as a safety captain for the branch, ensuring all safety protocols are adhered to while maintaining up-to-date safety records
Shipping and receiving

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

Two years of previous administrative or coordination experience
Experience with SAP, Ariba, or similar enterprise accounting systems would be highly desirable
Candidates with a strong accounting or administrative background should be considered
Strong proficiency with MS Office Suite (Word, Excel, Outlook)
Excellent verbal and written communication skills
High level of accuracy, attention to detail, and adherence to timelines.
Strong organizational skills, planning skills, and multitasking ability
Polished interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels
Ability to thrive in a dynamic work environment
Confident self-starter and team player

Benefits & Perks

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

Company paid medical health care plan for you and your dependents
Dental plan, vision plan, and prescription drug coverage
Annual health care spending account
Life insurance, short term disability, and travel insurance
Sick leave plan – 100% employer paid
Employee assistance programs
RRSP matching
Ongoing professional development opportunities

The base pay range for this role is: $53,600 to $65,500 per year depending on experience.

This is an onsite role based in Nanaimo, British Columbia.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.

#LeavittMachinery

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More about this job

Responsibilities

Manage branch reception, visitor support, purchase orders, shipments, interoffice mail, invoices, and office supplies. Provide administrative and service-dispatch support across departments, maintain customer and equipment records in the ERP, and help ensure branch safety compliance.

Requirements

Candidates should have two years of administrative or coordination experience, strong Microsoft Office skills, and excellent communication, organizational, and multitasking abilities. Experience with SAP, Ariba, or similar enterprise accounting systems is desirable; a strong accounting or administrative background is also suitable.

Skills

Administrative Coordination
Customer Service
Reception
Purchase Order Tracking
Shipment Coordination
Invoice Tracking
Service Dispatch Support
ERP Data Entry
Microsoft Word
Microsoft Excel
Microsoft Outlook
Written Communication
Verbal Communication
Attention to Detail
Organization
Multitasking

Benefits

Company-Paid Medical Coverage
Dental Plan
Vision Plan
Prescription Drug Coverage
Health Care Spending Account
Life Insurance
Short-Term Disability Insurance
Travel Insurance
Paid Sick Leave
Employee Assistance Program
RRSP Matching
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Material Handling Equipment
Branch Administration
Customer Service
Reception
Purchase Orders
Purchase Order Reconciliation
SAP
Ariba
Enterprise Accounting Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Shipment Coordination
Interoffice Mail
Parts Accuracy
Invoice Tracking
Vendor Follow-Up
Service Dispatch
Technicians
ERP
Expense Reports
Shipping and Receiving
Safety Protocols
Safety Records
RRSP Matching

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