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Leavitt Machinery

Sales Administrator

Surrey, BC, Canada

The base salary for this role is $50,000 annually. · Full-time

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Job details

Pay: The base salary for this role is $50,000 annually.
Job type: Full-time
Apply by: Dec 9, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for an organized and motivated Sales Administrator to join our team in Surrey, British Columbia. As the Sales Administrator you will work closely with our Territory Sales Representatives and Managers throughout the sales process to ensure our customers receive exceptional service.

Essential Duties & Responsibilities

As the Sales Administrator your key responsibilities will include:

Provide administrative support to the Aftermarket Sales team, ensuring smooth order processing and customer satisfaction
Manage sales and purchase orders within our ERP and SoftBase systems, including creation, review, receiving and follow-up
Communicate with vendors and internal stakeholders to resolve customer inquiries, backorder issues, and shipping concerns
Maintain accurate customer records and CRM data
Process customer returns, and core returns, ensuring accurate documentation and coordination with the warehouse and vendors
Assist with Accounts Receivable and Accounts Payable tasks, including credit/rebill processes and invoice settlements
Support the team with daily sales tracking, order status updates, and vendor coordination for product pricing and availability
Provide support for Sales Representatives and other administrators as needed
Facilitate vendor setups and part number requests to ensure timely parts purchasing and inventory management
Help coordinate the receipt of orders and handle related freight charges

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

Previous work experience as a Sales Administrator, Sales Coordinator, or comparable is preferred
Strong computer skills and working knowledge of Microsoft Office Suite
Excellent customer service skills
Strong verbal and written communication skills
Highly organized with good attention to detail

Benefits & Perks

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

Company paid medical health care plan for you and your dependents
Dental plan, vision plan, and prescription drug coverage
Annual health care spending account
Life insurance, disability insurance, and travel insurance – 100% employer paid
Sick leave plan – 100% employer paid
Employee assistance programs
RRSP matching
Ongoing professional development opportunities
Annual performance related bonus

The base salary for this role is $50,000 annually.

This is an onsite role based in Surrey, British Columbia.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.

#LeavittMachinery

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More about this job

Responsibilities

Provide administrative support to the Aftermarket Sales team by managing sales and purchase orders, customer records, returns, and order updates. Coordinate with vendors, internal teams, and the warehouse to resolve customer and shipping issues, support accounting processes, and facilitate purchasing and inventory management.

Requirements

Previous experience as a Sales Administrator, Sales Coordinator, or in a comparable role is preferred. Candidates should have strong computer skills, Microsoft Office knowledge, excellent customer service and communication skills, and strong organization and attention to detail.

Skills

Sales Administration
Order Processing
Customer Service
Microsoft Office
ERP Systems
SoftBase
CRM Data Management
Vendor Coordination
Accounts Receivable
Accounts Payable
Written Communication
Verbal Communication
Organization
Attention to Detail
Sales Tracking
Inventory Management

Benefits

Employer-Paid Medical Coverage
Dental Coverage
Vision Coverage
Prescription Drug Coverage
Health Care Spending Account
Life Insurance
Disability Insurance
Travel Insurance
Paid Sick Leave
Employee Assistance Program
Employer-Matched RRSP
Professional Development
Performance-Related Bonus
Flexible Benefits Coverage

Visa sponsorship

Not detected in the job text

Keywords

Aftermarket Sales
Material Handling Equipment
Sales Administration
Sales Coordination
Sales Orders
Purchase Orders
Order Processing
ERP
SoftBase
Microsoft Office
Customer Service
Customer Records
CRM
Vendor Coordination
Backorders
Shipping
Customer Returns
Core Returns
Accounts Receivable
Accounts Payable
Credit and Rebill
Invoice Settlements
Sales Tracking
Product Pricing
Product Availability
Vendor Setup
Part Number Requests
Inventory Management
Freight Charges

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