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Added 5 hours ago
KL
Chief of Staff
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Kawartha Lakes, ON
- Full-time
Reporting to the Deputy CAO, you’ll join the City’s leadership team and oversee Communications, Advertising and Marketing, Customer Experience, Inclusion, Diversity, Equity and…
Added 9 hours ago
UG
Recruitment Communications Officer
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- Full-time
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Added 11 hours ago
S(
Adjoint.e de projet - Construction / Project Administrator - Construction
Scalia (Les Propriétés)
Montreal, QC
- Full-time
Draft project communications (emails, requests for information, meeting notes, etc.) and support the preparation of site summary documents.
Added 11 hours ago
HA
Fundraising Officer - GTA
Human Appeal
ON · Mississauga, Ontario
- Full-time
- Contract
- Temporary
As the Fundraising Officer, you identify, plan and execute a range of regional fundraising campaigns and meet annual income targets by ensuring regional fundraising activities are…
Added 11 hours ago
LP
Adjointe.e de projet construction - Project Administrator Construction
Les Propriétés Scalia Inc.
Montreal, QC · Anjou, Quebec
- Full-time
Draft project communications (emails, requests for information, meeting notes, etc.) and support the preparation of site summary documents.
Added 11 hours ago
A
Assistant, Executive
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Toronto, ON
- $70,000 to $90,000 CAD / year
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- Full-time
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- Full-time
- Contract
- Temporary
Applying candidates must have the legal authorisation or right to work in the designated work location/duty station
Added 14 hours ago
BC
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Added 17 hours ago
HT
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- Full-time
Location: Sainte-Foy, Quebec (hybrid model – 3 days per week on site)
Added 17 hours ago
HT
Junior Recruiter and Project Coordination Officer (PCO) – Talent Acquisition
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Quebec, QC
- $50,000 to $65,000 CAD / year
- Full-time
Location: Sainte-Foy, Quebec (hybrid model – 3 days per week on site)
Added 18 hours ago
NC
Vice President Service Delivery
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Toronto, ON
- Full-time
Note: Travel cross-border between US and Canada is expected to be no more than 1-2x per quarter
Added 22 hours ago
GM
Digital Media Specialist
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- Full-time
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Operations Administrative Support Officer
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Added 1 day ago
UO
Donor Relations Officer
University of Waterloo
Waterloo, ON · Mathematics & Computer
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Added 1 day ago
IC
Senior Programme Associate
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Montreal, QC
- Full-time
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Added 1 day ago
TF
Coordinator, Marketing & Communications
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Toronto, ON · North York, ON
- $60,000 to $70,000 CAD / year
- Full-time
From developing content and coordinating campaigns to managing projects and supporting digital communications, you'll contribute to initiatives that engage donors, volunteers, and…
Added 1 day ago
OC
Manager of Continuing and Community Education
Ottawa Catholic School Board
Ottawa, ON
- Full-time
Liaise with various departments, including Planning & Facilities, Finance, Learning Technologies, Communications and Human Resources for planning and management purposes
Added 1 day ago
SJ
Communications Officer
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Guelph, ON
- Full-time
The Communications Officer is responsible for developing, managing and implementing strategic communications, donor relations and stewardship initiatives for St. Joseph’s Health Centre…
Added 1 day ago
DW
Digital Fundraising Manager
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…fundraising activities designed to acquire, convert, reactivate, and welcome new monthly and one-time donors as well as retain, engage, and steward existing monthly and one-time donors.…
Added 1 day ago
RP
Facilities & Inspection Manager
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Toronto, ON
- Full-time
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Added 1 day ago
MN
Executive Assistant to Chief Executive Officer
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Added 1 day ago
System Administrator III - IT Security Officer B062-26
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Support Cyber Security projects that drive efficiency and effectiveness of cyber security;
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Digital Media Specialist
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The Digital Media Specialist plays a critical role in strengthening the County’s digital presence and public engagement through creative, strategic, and data-driven storytelling. Reporting…
Added 1 day ago
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Manager, People Operations & Partner Affairs
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Toronto, ON
- Full-time
…governance, partner-related activities, human resources operations, and strategic business initiatives. Reporting to the Chief People Officer (CPO), you will work closely with senior…

Les Propriétés Scalia Inc.

Adjointe.e de projet construction - Project Administrator Construction

Montreal, QC, Canada
Anjou, QC, H1M 3M2, Canada

Full-time

Apply on scalia.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English · French
Posted: Nov 11, 2026

Original job description

English section of this bilingual listing.

PROJECT ADMINISTRATOR - CONSTRUCTION

At Scalia, building smarter is part of our DNA. To us, that means listening closely to our clients’ needs, striving for quality in every detail, and constantly looking for better ways to do things. As a Montreal-based real estate and construction company, we develop, build, and manage a diversified real estate portfolio, with a clear ambition: building communities and reinventing neighbourhoods, one project at a time.

We are looking for a Project Administrator to join the team at Westwalk Anjou, a large-scale residential project. Based directly on site, you will be the central hub of information between the internal team, professionals, and subcontractors. Thanks to you, everyone works with the right documents at the right time. On a construction site, the difference is often in the details, and that’s exactly where you’ll shine.

RESPONSIBILITIES

Document Management and Technical Follow-up

Manage, file, and maintain project documentation.
Track shop drawings, directives, plans, and reports, and follow up with subcontractors and professionals as needed.
Keep plans and specifications issuance and revisions up to date and ensure their distribution to all parties involved.

Contracts, Purchasing, and Changes

Prepare contracts and subcontracts and follow up until they are signed.
Prepare purchase orders and change orders, obtain approvals, and distribute them.

Communication and Coordination

Draft project communications (emails, requests for information, meeting notes, etc.) and support the preparation of site summary documents.
Draft and distribute site meeting minutes.
Format schedules, permit applications, tracking sheets, etc.

Site Support and Project Closeout

Support the mobilization and demobilization of site supplies and services.
Archive the project, including documents provided by the superintendent and the prevention officer.
Contribute to various related tasks supporting smooth site operations.

THE CANDIDATE

Progressive experience as a Project Administrator in construction.
Strong interest in construction and the ability to quickly learn its principles, specifications, and procedures.
Strong organizational skills, attention to detail, and the ability to manage multiple follow-ups simultaneously.
Proactive, solution-oriented approach.
Ability to build and maintain strong working relationships with stakeholders.
Working knowledge of the Microsoft Office suite; Procore is an asset.
Strong aptitude for adopting new technologies.
Excellent oral and written communication skills in French. English is an asset.

Living the Core Values:

At Scalia we stay humble and collaborate with a positive mindset.

We reinvent neighborhoods by working smart, getting things done and pushing boundaries.

We unlock the full potential of our employees, partners and projects.

www.scalia.ca

Read the full bilingual original

ADJOINT.E DE PROJET - CONSTRUCTION

Chez Scalia, bâtir intelligemment fait partie de notre ADN. Pour nous, ça veut dire rester à l’écoute des besoins de nos clients, viser la qualité dans chaque détail et chercher constamment de meilleures façons de faire. Entreprise montréalaise en immobilier et en construction, nous développons, construisons et gérons un portefeuille immobilier diversifié, avec une ambition claire : bâtir des communautés et réinventer les quartiers, un projet à la fois.

Nous sommes à la recherche d’un.e Adjoint.e de projet pour se joindre à l’équipe de Westwalk Anjou, un projet résidentiel d’envergure. Basé directement au chantier, vous serez la plaque tournante de l’information entre l’équipe interne, les professionnels et les sous-traitants. C’est grâce à vous que tout le monde travaille avec les bons documents, au bon moment. Sur un chantier, la différence se fait souvent dans les détails, et c’est exactement là que vous brillerez.

RESPONSABILITÉS

Gestion documentaire et suivi technique

Gérer, classer et tenir à jour la documentation du projet.
Assurer le suivi des dessins d’atelier, directives, plans et rapport et relancer les sous-traitants et les professionnels au besoin.
Maintenir à jour la publication et la révision des plans et devis, et assurer la distribution différentes personnes impliquées.

Contrats, achats et changements

Préparer les contrats et sous-contrats et en faire le suivi jusqu’à leur signature.
Préparer les bons de commande et les ordres de changement, obtenir les approbations et les diffuser.

Communication et coordination

Rédiger les communications du projet (courriels, demandes d’information, comptes rendus, etc.) et fournir un soutien à la préparation des documents de synthèse du site;
Rédiger et transmettre les procès-verbaux des réunions de chantier.
Mettre en page les échéanciers, demandes de permis, tableaux de suivi, etc.

Soutien au chantier et clôture de projet

Soutenir la mobilisation et la démobilisation des fournitures et services de chantier.
Archiver le projet en y intégrant les documents du surintendant et de l’agent de prévention.
Contribuer à diverses tâches connexes liées au bon déroulement du chantier.

LE CANDIDAT

Une expérience progressive en tant qu’Adjoint de projet en construction est recherchée.
Intérêt marqué pour la construction et facilité à apprendre ses principes, ses devis et ses procédures.
Sens de l’organisation, rigueur et capacité à gérer plusieurs suivis en parallèle.
Approche proactive et orientée vers les solutions.
Capacité à établir et à maintenir de bonnes relations de travail avec les parties prenantes.
Connaissance pratique de la suite Microsoft Office, Procore serait un atout.
Forte aptitude à adopter de nouvelles technologies;
Excellentes communications orales et écrites en français. L’anglais serait un atout.

Vivre nos valeurs fondamentales :

Chez Scalia, nous restons humbles et collaborons avec un état d'esprit positif.
Nous réinventons les quartiers en travaillant intelligemment,

en réalisant nos objectifs et en repoussant les limites.
Nous libérons le plein potentiel de nos employés, partenaires et projets.

L’usage du masculin a pour seul but d’alléger la lecture

www.scalia.ca

________________________________________

PROJECT ADMINISTRATOR - CONSTRUCTION

RESPONSIBILITIES

Document Management and Technical Follow-up

Manage, file, and maintain project documentation.
Track shop drawings, directives, plans, and reports, and follow up with subcontractors and professionals as needed.
Keep plans and specifications issuance and revisions up to date and ensure their distribution to all parties involved.

Contracts, Purchasing, and Changes

Prepare contracts and subcontracts and follow up until they are signed.
Prepare purchase orders and change orders, obtain approvals, and distribute them.

Communication and Coordination

Draft project communications (emails, requests for information, meeting notes, etc.) and support the preparation of site summary documents.
Draft and distribute site meeting minutes.
Format schedules, permit applications, tracking sheets, etc.

Site Support and Project Closeout

Support the mobilization and demobilization of site supplies and services.
Archive the project, including documents provided by the superintendent and the prevention officer.
Contribute to various related tasks supporting smooth site operations.

THE CANDIDATE

Progressive experience as a Project Administrator in construction.
Strong interest in construction and the ability to quickly learn its principles, specifications, and procedures.
Strong organizational skills, attention to detail, and the ability to manage multiple follow-ups simultaneously.
Proactive, solution-oriented approach.
Ability to build and maintain strong working relationships with stakeholders.
Working knowledge of the Microsoft Office suite; Procore is an asset.
Strong aptitude for adopting new technologies.
Excellent oral and written communication skills in French. English is an asset.

Living the Core Values:

At Scalia we stay humble and collaborate with a positive mindset.

We reinvent neighborhoods by working smart, getting things done and pushing boundaries.

We unlock the full potential of our employees, partners and projects.

www.scalia.ca

Apply on scalia.bamboohr.com About employer

More about this job

Responsibilities

The Project Administrator will manage project documentation, contracts, and purchase orders while acting as the central hub of information on the construction site. They are responsible for coordinating communications between internal teams, professionals, and subcontractors to ensure smooth project operations.

Requirements

Candidates should have progressive experience in construction project administration and a strong ability to learn project principles and procedures. Proficiency in Microsoft Office is required, with experience in Procore considered an asset, alongside excellent communication skills.

Skills

Document management
Technical follow-up
Contract administration
Purchase orders
Change orders
Project coordination
Meeting minutes
Microsoft Office
Procore
Construction principles
Organizational skills
Communication
Site mobilization
Project closeout
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Construction
Project Administrator
Document Management
Shop Drawings
Contracts
Purchase Orders
Change Orders
Site Coordination
Procore
Microsoft Office
Real Estate
Residential Project
Subcontractors
Project Closeout
Mobilization
Demobilization
Technical Follow-up
Permit Applications
Meeting Minutes
Site Operations

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Work requirements

Jobs in Canada