Secretary - Pierrefonds Community High School
- Montréal-Ouest, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Principal: Daniel Maag
Qualifications
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.
AND
Have a basic knowledge of office automation.
Other Requirements
- Bilingual (English and French)
- Excellent knowledge of Microsoft Office and general secretarial procedures
- Testing required
- Knowledge of GPI systems would be an asset
- Knowledge of entry of absences and substitution in the payroll system would be an asset
- Must demonstrate strong interpersonal, organizational and time management skills
- Receptive and friendly attitude
- Familiarity with how a school functions on a daily basis would be an asset
- Strong interpersonal and communication skills
- Able to work additional hours in the evening throughout the school year
- Knowledge of the student registration process would be an asset
- Ability and disposition to deal with all types of students
- Understanding and using Google would be an asset
The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.
Daily Tasks/Dossiers
- Collect fee payments and all student forms (medical, media, google etc)
- Manage and understand Mozaik, GPI, school messenger, managebac, fusion & SSO
- Manage the maintenance of student files
- Change addresses and any related issues with student records
- Some evenings may also be required
- Student absences
- Help with organization of convocation
- Help with organization of school photos and STM
- Manage and organize the midterm and final exams
- Manage phone calls and questions from parents..
- Prepare truancy letters to go out to parents
- Respond to release of student information to outside organizations
- Supporting the school TOS
- Check and respond the school website for emails
- Prepare the emergency binder
More about this job
Responsibilities
Provide secretarial and administrative support, including collecting student forms and payments, maintaining student files, managing absences, and responding to parent inquiries. Coordinate exams, school photos, convocation, and other school activities, and support school communications and emergency preparedness.
Requirements
Applicants must have a vocational diploma in Secretarial Studies, a secondary school diploma, or an equivalent recognized credential, along with basic office automation knowledge. The role requires bilingual English and French communication, strong Microsoft Office and secretarial skills, and interpersonal, organizational, and time-management abilities; familiarity with school systems and processes is an asset.
Skills
- Secretarial Procedures
- Microsoft Office
- Office Automation
- Bilingual Communication
- Interpersonal Skills
- Organizational Skills
- Time Management
- Student Records Management
- Data Entry
- Parent Communication
- School Administration
- Google Tools
- Exam Coordination
- Event Organization
Visa sponsorship
Not detected in the job text
Hiring contact
Daniel Maag
Categories
- Administrative
- Education
- Customer Service & Support
Keywords
- Secretarial Studies
- Office Automation
- Microsoft Office
- English
- French
- GPI
- Mozaik
- School Messenger
- ManageBac
- Fusion
- SSO
- Student Records
- Student Registration
- Student Absences
- Payroll System
- Substitution
- School Administration
- Student Forms
- Fee Payments
- Exam Coordination
- Convocation
- School Photos
- STM
- Truancy Letters
- Student Information Release
- School Website
- Emergency Binder