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Lester B. Pearson School Board (LBPSB)

Secretary - Pierrefonds Community High School

Montréal-Ouest, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

PIERREFONDS COMMUNITY HIGH SCHOOL

Principal: Daniel Maag

Qualifications

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

AND

Have a basic knowledge of office automation.

Other Requirements

Bilingual (English and French)
Excellent knowledge of Microsoft Office and general secretarial procedures
- Testing required
Knowledge of GPI systems would be an asset
Knowledge of entry of absences and substitution in the payroll system would be an asset
Must demonstrate strong interpersonal, organizational and time management skills
Receptive and friendly attitude
Familiarity with how a school functions on a daily basis would be an asset
Strong interpersonal and communication skills
Able to work additional hours in the evening throughout the school year
Knowledge of the student registration process would be an asset
Ability and disposition to deal with all types of students
Understanding and using Google would be an asset

Nature Of The Work

The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

Daily Tasks/Dossiers

Collect fee payments and all student forms (medical, media, google etc)
Manage and understand Mozaik, GPI, school messenger, managebac, fusion & SSO
Manage the maintenance of student files
Change addresses and any related issues with student records
Some evenings may also be required
Student absences
Help with organization of convocation
Help with organization of school photos and STM
Manage and organize the midterm and final exams
Manage phone calls and questions from parents..
Prepare truancy letters to go out to parents
Respond to release of student information to outside organizations
Supporting the school TOS
Check and respond the school website for emails
Prepare the emergency binder

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More about this job

Responsibilities

Provide secretarial and administrative support, including collecting student forms and payments, maintaining student files, managing absences, and responding to parent inquiries. Coordinate exams, school photos, convocation, and other school activities, and support school communications and emergency preparedness.

Requirements

Applicants must have a vocational diploma in Secretarial Studies, a secondary school diploma, or an equivalent recognized credential, along with basic office automation knowledge. The role requires bilingual English and French communication, strong Microsoft Office and secretarial skills, and interpersonal, organizational, and time-management abilities; familiarity with school systems and processes is an asset.

Skills

Secretarial Procedures
Microsoft Office
Office Automation
Bilingual Communication
Interpersonal Skills
Organizational Skills
Time Management
Student Records Management
Data Entry
Parent Communication
School Administration
Google Tools
Exam Coordination
Event Organization

Visa sponsorship

Not detected in the job text

Hiring contact

Daniel Maag

Keywords

Secretarial Studies
Office Automation
Microsoft Office
English
French
GPI
Mozaik
School Messenger
ManageBac
Fusion
SSO
Google
Student Records
Student Registration
Student Absences
Payroll System
Substitution
School Administration
Student Forms
Fee Payments
Exam Coordination
Convocation
School Photos
STM
Truancy Letters
Student Information Release
School Website
Emergency Binder

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