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Added 1 hour ago
O
Lot Assistant
OPENLANE
Richmond, BC
- Full-time
Are you ready to be part of a dynamic team in the automotive industry? OPENLANE, a leader in automotive remarketing, is looking for a Lot Assistant with experience in coordinating vehicle…
Added 1 hour ago
PM
Material Handler
Prairie Machine
Saskatoon, SK
- Full-time
Prairie Machine is a global leader in the manufacturing and supply of heavy-duty equipment and technical solutions for the heavy industrial and mining industries. We are looking for people…
Added 1 hour ago
Q
Senior Business Systems Analyst
Quantiphi
Toronto, ON
- Contract
Be a leader of an energetic team of highly dynamic and talented individuals
Added 1 hour ago
PO
Joiner / Carpenter in the factory
ProFab Ontario
Vallée-Jonction, QC
- Internship
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Added 1 hour ago
TS
Class 1 Truck Driver - Chemical Atlantic - Sign On Bonus
The Seaboard Transport Group
Moncton, NB
- Full-time
…paths. Seaboard Transport Group of Companies is an industry leader in liquid bulk petroleum and chemical transportation. Our expertise also extends to road transportation of dry bulk…
Added 1 hour ago
SH
Security Supervisor
Starwood Hotels
Mayfair, SK
- Full-time
We’re currently seeking a Security Supervisor at 1 Hotel Mayfair to help maintain the safety, security, and smooth operation of the hotel for our guests, team members, and assets.
Added 1 hour ago
TS
Class 1 Truck Driver - Dry Bulk
The Seaboard Transport Group
Moncton, NB
- Full-time
…paths. Seaboard Transport Group of Companies is an industry leader in liquid bulk petroleum and chemical transportation. Our expertise also extends to road transportation of dry bulk…
Added 2 hours ago
DB
Store Manager-Specialty Retail-Thornhill, ON
Dear-Born Baby
Markham, ON
- Full-time
…be made quickly, good ideas are welcomed, and our management team has direct access to ownership without multiple layers of…
Added 2 hours ago
CN
Founding CTO
Clash Nexus AI
Oshawa, ON
- Full-time
The Founding CTO will work directly with the Founder & CEO and lead the technical vision, architecture, reliability, security, AI strategy, infrastructure, and engineering roadmap of Clash…
Added 3 hours ago
WF
Prepared Foods Department Supervisor (Culinary, Deli) - Full Time
Whole Foods Market
Vancouver, BC
- Full-time
Assists with the scheduling and supervision of Team Members as well as with the day-to-day flow of the department. Oversees and maintains compelling Prepared Foods, coffee, and juice…
Added 5 hours ago
J
Assistant Manager III
Jobbe
Labrador City, NL
- Full-time
As a management team leader, these exciting opportunities require a dynamic individual whose responsibilities will include the following:
Added 5 hours ago
J
Temporary Security Supervisor - Halifax Shopping Centre
Jobbe
NS · Nova Scotia, Canada
- Temporary
We are looking for a confident and approachable leader who can handle security incidents professionally, make sound decisions under pressure, and create a positive and respectful team…
Added 6 hours ago
PD
Reconstruction Superintendent
Paul Davis Restoration of the National Capital Region, VA
Amherst, QC · Saint-Rémi-d’Amherst, QC
- Full-time
Supervise and mentor reconstruction team members, including in-house carpenters and external sub-trades.
Added 7 hours ago
A
Pilote Instructeur A220 Type III / A220 Type III Pilot Instructor
Airbus
Montreal, QC
- Full-time
Added 8 hours ago
MJ
Welding & Fabrication Working Lead
Manufacturing Job Site
Surrey, BC
- Full-time
The Welding & Fabrication Working Lead is a hands-on technical leader responsible for coordinating and performing welding and fabrication work on marine new build and refit projects. This…
Added 11 hours ago
SA
Assistant Restaurant Manager
SSP America
Mississauga, ON
- Full-time
This role is ideal for a hospitality leader ready to grow - someone who takes pride in service standards, team development, and operational excellence.
Added 11 hours ago
J
Production Technician, Citric
Jungbunzlauer
Port Colborne, ON
- Full-time
Communicate production issues/anomalies to Team Leader, Production Manager as necessary
Added 11 hours ago
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Production technician, Citric
Jungbunzlauer
Port Colborne, ON
- Full-time
Communicate production issues/anomalies to Team Leader, Production Manager as necessary
Added 12 hours ago
BC
Project Manager Assistant
BELFOR CANADA INC.
Gander, NL
- $20 to $22 CAD / hour
- Full-time
As a global leader in property restoration for over 70 years, we help people recover from the unexpected.
Added 13 hours ago
NA
Heavy Equipment Operator (Finish Dozer) (Fort Hills)
North American Construction Group Inc.
Fort McMurray, AB
- Temporary
NACG is seeking Finish Dozer Operators to join our remote mining site team in the Fort McMurray area. This is your opportunity to join one of the safest and largest contracts in the region.
Added 13 hours ago
G
Deputy Program Manager, Airborne MAISR Program
govconcareershub.com
Ottawa, ON
- Full-time
…engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen…
Added 13 hours ago
PD
Carpenter
Paul Davis Restoration of the National Capital Region, VA
Sudbury, ON
- Full-time
Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the…
Added 13 hours ago
PD
General Labor
Paul Davis Restoration of the National Capital Region, VA
Sudbury, ON
- Full-time
Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the…
Added 13 hours ago
ML
Operations Supervisor - Distribution
Matrix Logistics Services Limited
Cornwall, ON
- Full-time
…Chain and contribute to our renowned reputation as the global leader in contract…
Added 13 hours ago
C
Senior Systems Analyst, Production Support
CBC/Radio-Canada
Vancouver, BC
- Full-time
…on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to…

Closed listing

Levitt-Safety

HR & Office Administrator

Oakville, ON, Canada

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Closing date: Oct 2, 2026
Experience: 1-2 years of experience in an administrative, HR, recruiting, or office support role.
Posting language: English
Posted: Oct 1, 2026

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Original job description

Archived listing. The details below describe a past opening.

Making Canada a safer place to live and work for over 90 years.

As Canada's trusted safety partner since 1935, we work alongside customers coast to coast to help ensure people return home safely at the end of every shift.

Are you organized, personable, and someone who loves a juggle? Levitt-Safety, a proudly Canadian company and leader in the fire and life safety industry, is looking for an HR & Office Administrator to join our Oakville head office team.

This is a varied role that combines HR and recruiting support with front-office administration. Based at our reception/front desk, you’ll be the first point of contact for employees, candidates, customers, and visitors while working closely with a supportive HR and office team.

You’ll work closely with a collaborative HR and office team while independently managing the front office and reception area. This role is ideal for someone who enjoys juggling different priorities, connecting with people, and keeping things moving, while staying organized and comfortable working with the occasional interruption.

Schedule: Monday to Friday, 8.00-5.00

Work arrangement: Onsite

What You’ll Do

Be the welcoming first point of contact for employees, candidates, customers, and visitors at our Oakville front office/reception area.
Answer and direct incoming calls through our main switchboard and help ensure a professional, seamless front-office experience.
Provide day-to-day administrative support to the HR team, including maintaining employee records, updating HR systems, and supporting HR documentation.
Support recruiting activities, including job postings, interview scheduling, candidate communication, reference checks, pre-employment requirements, and other recruitment coordination.
Assist with employee onboarding, including documentation, system updates, and coordination of onboarding activities.
Support benefits administration, including new employee enrollments, employee changes, terminations, and other routine benefits-related tasks.
Assist with employee recognition, milestones, meetings, events, and keeping employee communications and resources up to date.
Coordinate meeting rooms, refreshments, mail, couriers, office supplies, and other general office requirements.
Provide occasional administrative support to our Health & Safety and Quality Assurance teams, including documentation, training records, and other administrative tasks as required.
Help keep the Oakville office organized, welcoming, and running smoothly while providing general administrative support as needed.

What You Bring

1-2 years of experience in an administrative, HR, recruiting, or office support role.
Reception or front-desk experience is an asset.
Strong organizational skills and the ability to manage multiple priorities.
Comfort working independently in a front-office/reception environment while being part of a larger team.
Professional and friendly communication skills.
Strong attention to detail and the ability to handle confidential information with discretion.
Proficiency with MS Office, including Outlook, Word, Excel, and Teams.
Comfortable learning and working with new systems and technology.
French language skills are an asset.

Why Join Us?

At Levitt-Safety, safety is at the heart of what we do - but so are our people. You’ll join a supportive, close-knit team where collaboration and continuous improvement are valued.

Some of the benefits of joining our team include:

Base Salary 50-55,000 based on skills and experience
3 weeks vacation plus other paid time off
Medical, dental, vision, EAP, and other group benefits
Company-matched RRSP contribution plan & profit sharing opportunity
Discounted fitness memberships
Opportunities to learn and grow your HR and administrative skills
A supportive, team-oriented workplace and family-focused culture

Application & Hiring Process

Levitt-Safety may use AI-enabled tools to support the screening and assessment of applications.

All AI-supported results are reviewed by a member of our recruitment team before any hiring decisions are made.

We are committed to employment equity and base hiring decisions on qualifications, skills, and ability. We welcome and encourage applications from persons with disabilities, visible minorities, Indigenous Peoples, and individuals from diverse backgrounds, and we recognize that experience comes in many forms.

If you require accommodation at any stage of the application process, please contact us at talent@levitt-safety.com. We review applications as they are received and look forward to hearing from you.

About employer

More about this job

Responsibilities

The role involves acting as the primary point of contact at the reception desk while providing administrative support to the HR and recruitment teams. Responsibilities include managing office supplies, coordinating meetings, and assisting with employee onboarding and benefits administration.

Requirements

Candidates must have 1-2 years of experience in an administrative, HR, or office support role. Proficiency in MS Office and strong organizational skills are required to manage multiple priorities effectively.

Skills

Administrative support
Human resources
Recruiting
Reception
Organizational skills
Communication skills
Attention to detail
Confidentiality
Microsoft Office
Outlook
Word
Excel
Teams
Time management
Customer service

Benefits

Vacation
Medical insurance
Dental insurance
Vision insurance
Employee assistance program
Group benefits
Company-matched RRSP contribution plan
Profit sharing
Discounted fitness memberships

Visa sponsorship

Not detected in the job text

Keywords

HR Administration
Recruitment Coordination
Front Office
Reception
Employee Onboarding
Benefits Administration
Health & Safety
Quality Assurance
Switchboard
Administrative Support
Office Management
Microsoft Office
Outlook
Word
Excel
Teams
Confidentiality
Employee Records
Scheduling
Candidate Communication
Reference Checks
Employee Recognition
Safety Industry
Corporate Administration

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