Office & administration jobs in Canada

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Added 18 days ago
MR
Research Assistant, Para-Athlete Nutrition
Mount Royal University
Calgary, AB
- Part-time
Must have successfully completed university-level courses in both Nutrition (i.e
Added 18 days ago
TH
Receptionist
The Humberview Group
Brampton, ON
- Full-time
Must have excellent communication skills
Added 18 days ago
LD
Receptionist
Lu Dream Spa
Toronto, ON
- Part-time
Added 18 days ago
AM
Administrative Assistant
Aplin Martin
Nanaimo, BC
- Full-time
The Administrative Assistant will ensure efficient and timely day-to-day operation of the office and provide administrative support. Working under the supervision of the Business Group…
Added 18 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mossbank, SK
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 18 days ago
BT
Part Time Administrative Assistant
Baker Tilly Canada
Red Deer, AB
- Part-time
…team, interacting with clients, handling calls, assisting with office operations, and providing general administrative assistance to team…
Added 18 days ago
K
Junior Media Buyer - Meta Ads
KittySpout
Remote, Canada
- $42,000 to $54,000 USD / year
- Full-time
- Remote
Added 18 days ago
K
Junior Media Buyer
KittySpout
Remote, Canada
- $42,000 to $54,000 USD / year
- Full-time
- Remote
Added 18 days ago
K
Junior Media Buyer - Facebook Ads
KittySpout
Remote, Canada
- $42,000 to $54,000 USD / year
- Full-time
- Remote
Added 18 days ago
K
Junior Media Buyer - Shopify DTC
KittySpout
Remote, Canada
- $42,000 to $54,000 USD / year
- Full-time
- Remote
Added 18 days ago
TO
Receptionist
Toyota On The Park
Toronto, ON
- Full-time
Added 18 days ago
J
Buyer - purchasing
JobsMedia.io
Quebec, QC
- Full-time
Added 18 days ago
VG
Office Manager
Valsef Group
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
We're looking for a high-energy Office Manager with great judgement to run the heart of Valsef's Montreal headquarters, the floor where our founders, executives, and guests come together…
Added 18 days ago
SH
Administrative Secretary - Repost
Southern Health-Santé Sud
Portage la Prairie, MB
- Full-time
Minimum two (2) years previous experience in a health care office environment.
Added 18 days ago
HH
Senior Administrative Assistant
Halton Healthcare
Oakville, ON
- $34.56 to $43.21 CAD / hour
- Contract
Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with meeting management and project tracking tools.
Added 18 days ago
O
Sr. Sourcing Specialist
OpenText
Richmond Hill, ON
- Full-time
Added 18 days ago
KO
Administrative Assistant
Krest One Dental
Toronto, ON
- Full-time
Previous experience in dental administration is required.
Added 18 days ago
Receptionist/Concierge
Chartwell
Esquimalt, BC
Maintain accurate records, files, and office documentation
Added 18 days ago
TA
Office Administrator (Full time contract) - North Vancouver (1026)
Trail Appliances Ltd.
North Vancouver, BC
- Full-time
- Contract
As an Administrator you will work very closely with customers and the showroom teams. In this role you will be 50% customer facing and 50% completing administration functions.
Added 18 days ago
Procurement Specialist – Indirect Spend & Commercial Contracting
Opendoor
Toronto, ON
We're looking for team members who are enthusiastic about an in-office culture - people who want to build alongside others and not from a distance. This role is based in one of our talent…
Added 18 days ago
BG
Temporary Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
…meetings; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports;…
Added 18 days ago
VA
Operations Supervisor, Calgary North Animal Hospital
VCA Animal Hospitals
Calgary, AB
- Full-time
2 years of minimum experience working in a fast-paced client service environment. Medical office (human or companion animal) experience would be an asset.
Added 18 days ago
EI
NPI Procurement Specialist
Ecolab Inc.
Calgary, AB
- Full-time
Added 18 days ago
W
URGENT: Construction Executive Assistant (US construction experience is required)
WorkStaff360
Remote, Canada
- $5 to $7 USD / hour
- Full-time
- Remote
Prior experience in construction administration, project coordination, or executive/administrative support within a construction company.
Added 18 days ago
Office Coordinator
Northern Mat & Bridge
Calgary, AB
The Office Coordinator supports front desk operations, office administration, facilities coordination, employee engagement initiatives, onboarding activities, and day-to-day marketing…

Levy Pilotte LLP

Administrative Assistant/Adjoint(e) Administratif(ve)

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 18, 2026
Posting language: English · French
Posted: Oct 19, 2026

Original job description

English section of this bilingual listing.

ADMINISTRATIVE ASSISTANT

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities

Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
Coordinate the delivery of documents to clients for signature purposes.
Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
Coordinate the T1 tax return process from preparation through final delivery to clients.
Manage assigned managers’ calendars, schedule and confirm meetings and appointments.
Follow up with clients, suppliers, and government authorities as required.
Provide reception coverage as needed and assume all related responsibilities during replacement periods.
Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
Review the work of junior administrative assistants when required.
Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications

Education and Experience

Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques.
5 to 7 years of experience in a similar role, preferably within a public accounting firm.
Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset.
Valid First Aid certification.

Skills and Competencies

Strong interpersonal and communication skills.
Client-focused approach.
Team-oriented and collaborative mindset.
Ability to adapt and manage multiple priorities simultaneously.
Strong ability to manage stress, priorities, and confidential information.
Commitment to meeting deadlines.
Excellent attention to detail and quality of work.
Initiative and resourcefulness.
Ability to anticipate issues and develop practical solutions.
Strong organizational and time management skills.

Read the full bilingual original

ADJOINT(E) ADMINISTRATIF (VE)

L'adjoint(e) administratif(ve) assure la réalisation des activités de soutien en travaillant avec les associés, gestionnaires et professionnels.

Principales responsabilités

Préparer les dossiers des clients: assembler/relier des documents les expédier, archiver et classer les documents (incluant le efiling) en format PDF et papier, livrer aux clients à des fins de signatures.
Mise en page, réviser, finaliser et produire de la correspondance, rapports, relevés, factures, formulaires, présentations, organigrammes, tableaux, etc., en format papier et électronique.
Faire la coordination des T1, de la préparation à la livraison.
Gérer les agendas, fixer et confirmer les réunions des gestionnaires assignés.
Faire le suivi auprès des clients, des fournisseurs et du gouvernement.
Remplacer la réceptionniste au besoin et s’acquitter de ses tâches pendant les remplacements.
Former d’autres employés en ce qui a trait aux méthodes de travail et à l'utilisation de logiciels courants, notamment la mise en page dans CaseView.
Réviser au besoin le travail de l’adjointe juniors.
Agir à titre de secouriste/premier répondant en cas d’urgence.

Qualifications

Formation et expérience

DEC/AEC en bureautique, secrétariat ou techniques administratives.
5 à 7 ans d’expérience dans un rôle similaire en firme comptable.
Connaissances intermédiaires de MS Office (Outlook, Word, Excel).
Connaissances de CaseWare/View, Taxprep et DtMax, un atout.
Certificat de secouriste.

Compétences et aptitudes

Habiletés relationnelles
Orientation client.
Esprit d’équipe.
Capacité d’adaptation et de multitâche.
Gestion du stress, des priorités et de la confidentialité.
Respect des échéanciers.
Rapidité d’exécution, souci de la qualité.
Initiative et débrouillardise.
Capacité de résoudre et anticiper les problèmes.
Capacité d’organisation et des priorités

ADMINISTRATIVE ASSISTANT

The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities

Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.
Coordinate the delivery of documents to clients for signature purposes.
Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.
Coordinate the T1 tax return process from preparation through final delivery to clients.
Manage assigned managers’ calendars, schedule and confirm meetings and appointments.
Follow up with clients, suppliers, and government authorities as required.
Provide reception coverage as needed and assume all related responsibilities during replacement periods.
Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.
Review the work of junior administrative assistants when required.
Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications

Education and Experience

Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques.
5 to 7 years of experience in a similar role, preferably within a public accounting firm.
Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset.
Valid First Aid certification.

Skills and Competencies

Strong interpersonal and communication skills.
Client-focused approach.
Team-oriented and collaborative mindset.
Ability to adapt and manage multiple priorities simultaneously.
Strong ability to manage stress, priorities, and confidential information.
Commitment to meeting deadlines.
Excellent attention to detail and quality of work.
Initiative and resourcefulness.
Ability to anticipate issues and develop practical solutions.
Strong organizational and time management skills.

Apply on LinkedIn About employer

More about this job

Responsibilities

Prepare, format, review, file, and deliver client documents, and coordinate T1 tax returns from preparation through delivery. Manage calendars and follow-ups, provide reception coverage, train and review junior staff, and act as a first aid responder when needed.

Requirements

Requires a DEC/AEC diploma or certificate in office administration, secretarial studies, or administrative techniques, along with 5 to 7 years of similar experience, preferably in a public accounting firm. Intermediate Microsoft Office skills and valid First Aid certification are required; knowledge of CaseWare/CaseView, Taxprep, and DT Max is an asset.

Skills

Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
Document Formatting
Calendar Management
Client Follow-Up
Organization
Time Management
Multitasking
Confidentiality
First Aid

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Public Accounting
Client Files
Document Assembly
Document Binding
Electronic Filing
PDF Conversion
Document Formatting
T1 Tax Returns
Calendar Management
Meeting Coordination
Client Follow-Up
Reception Coverage
Microsoft Office
Outlook
Word
Excel
CaseWare
CaseView
Taxprep
DT Max
First Aid Certification
Confidentiality
Deadline Management
Quality Control
Staff Training

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Office & administration jobs in Canada

Research Assistant, Para-Athlete Nutrition

Receptionist

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Administrative Assistant

Post Office Assistant - Term

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Junior Media Buyer - Facebook Ads

Junior Media Buyer - Shopify DTC

Receptionist

Buyer - purchasing

Office Manager

Administrative Secretary - Repost

Senior Administrative Assistant

Sr. Sourcing Specialist

Administrative Assistant

Receptionist/Concierge

Office Administrator (Full time contract) - North Vancouver (1026)

Procurement Specialist – Indirect Spend & Commercial Contracting

Temporary Administrative Assistant

Operations Supervisor, Calgary North Animal Hospital

NPI Procurement Specialist

URGENT: Construction Executive Assistant (US construction experience is required)

Office Coordinator

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Advertised starting pay

Where work happens

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Office & administration jobs in Canada